[2024] UKSC 41
On appeal from: [2023] EWCA Civ 551
JUDGMENT
Secretary of State for the Department for Environment, Food and Rural Affairs (Respondent) v Public and Commercial Services Union (Appellant);
Commissioners for His Majesty’s Revenue and Customs (Respondent) v Public and Commercial Services Union (Appellant);
Secretary of State for the Home Department (Respondent) v Public and Commercial Services Union (Appellant)
before
Lord Reed, President
Lord Sales
Lord Burrows
Lady Rose
Lady Simler
20 November 2024
Heard on 1 and 2 July 2024
Appellant
Oliver Segal KC
Darshan Patel
(Instructed by Thompsons Solicitors LLP)
Respondents
Daniel Stilitz KC
Jack Feeny
(Instructed by the Government Legal Department)
LORD SALES AND LADY ROSE (with whom Lord Reed and Lady Simler agree):
INTRODUCTION
The respondent employers are three Government departments. Some of their employees, including the individual claimants in these proceedings, are members of the Public and Commercial Services Union (“the Union”). The Union is recognised for collective bargaining purposes by those employers. The individual claimants chose in the past to have their union subscription deducted from their salary at source through the pay roll system. The sum deducted would then be paid over to the Union by the employer. This is referred to as a check-off arrangement.
In 2014 or 2015, the employers stopped the check-off arrangements leaving the employees to make their own arrangements for paying their union subscription. It is now accepted by the Government that the unilateral withdrawal of the check-off arrangements was a breach by the respondent departments of their employees’ contracts of employment. The withdrawal of the check-off arrangements led to a substantial reduction in the subscription income of the Union.
A number of employees brought actions against the employers for breach of their contracts of employment in these and earlier proceedings. Those claims were successful but they could only address the position of each individual employee who brought a claim. Further, it was not clear what loss the employees had suffered, given that the result of the breach was that they received more in their monthly salary than they had before. The person who had really suffered the loss was the Union, but the Union was not a party to the contract of employment and so did not, under common law, have a right to sue for that breach.
The Union considered that this difficulty was precisely the kind of difficulty that had been addressed – and resolved in their favour – by the enactment of the Contracts (Rights of Third Parties) Act 1999 (“the 1999 Act”). The Union therefore also brought its own claims against the employers alongside those of the individual employees, asserting that the contracts of employment in dispute fulfilled the criteria set out in the 1999 Act. They claimed to be entitled to rely on the third party right provided by section 1 to enforce the term of the contracts of employment containing the check-off arrangements.
The individual claimants and the Union succeeded in the High Court in the three separate actions which have directly led to this appeal. The actions were:
Cox and others v Secretary of State for the Home Department in which judgment was given on 23 March 2022 by Choudhury J: [2022] EWHC 680 (QB); [2023] ICR 283; [2022] IRLR 502 (“the Cox judgment”);
Crane and others v Secretary of State for the Department for Environment, Food and Rural Affairs in which judgment was given on 24 June 2022 by Choudhury J: [2022] EWHC 1626 (QB); [2023] ICR 373; [2022] 1RLR 778 (“the Crane judgment”); and
Smith and others v The Commissioners for HM Revenue and Customs (HMRC) in which judgment was given on 13 December 2022 by Freedman J [2022] EWHC 3188 (KB); [2023] ICR 611; [2023] IRLR 197 (“the Smith judgment”).
Appeals brought by the respondent departments from all three judgments were heard together by the Court of Appeal (Underhill LJ, Vice President of the Court of Appeal Civil Division, Stuart-Smith and Lewis LJJ). In their judgment handed down on 19 May 2023 ([2023] EWCA Civ 551; [2023] ICR 914; [2023] IRLR 679), the Court of Appeal unanimously dismissed the appeals as regards the individual claimants and confirmed the respondents’ liability to them. But by a majority they allowed the appeals as regards the Union’s claims under the 1999 Act and dismissed those claims.
Only one of the many arguments raised in this series of cases is still relied on by the respondent employers before this court. That issue, which arises from the application of section 1(2) of the 1999 Act, is whether on a proper construction of the contracts of employment, it appears that the employer and the employee who are the parties to each contract did not intend the check-off arrangements to be enforceable by the Union.
The majority of the Court of Appeal held that the parties did not so intend. The main reason for that conclusion was that the check-off arrangements derived originally from a collective agreement between the predecessor to the current employer and the predecessor to the Union concluded many years ago. It is well known that agreements arrived at by collective bargaining are not intended by the parties to be legally enforceable by either party against the other. That was originally a matter of custom and practice in industrial relations but it is now provided for by section 179 of the Trade Union and Labour Relations (Consolidation) Act 1992 (“TULRCA”). To construe the contracts of employment as conferring third party rights on the Union to enforce the check-off arrangements would, the majority held, circumvent that prohibition and allow the Union to achieve by an indirect route what it could not achieve by the direct route of suing on its own agreement with the employer.
This appeal therefore raises the issue of the correct interpretation of the 1999 Act and the proper construction of the contracts of employment of the individual claimants in these proceedings.
THE CONTRACTS OF EMPLOYMENT IN DISPUTE
The individual employees
Claims against the Secretary of State for the Home Department (“the Cox case”) are brought by four individual claimants as well as by the Union itself. They are James Cox, Malcolm Davey, Owen Hughes and Denise Speakman. They started working for the Home Office at various dates between 1987 and 2014 and in various roles, for example as an immigration officer or in His Majesty’s Passport Office. Claims against the Secretary of State for the Department for Environment, Food and Rural Affairs (“DEFRA”) were brought by three individual claimants, Keith Crane, Elspeth Ganon Wagg and Caroline Mackenzie (“the Crane case”). They started working for DEFRA’s predecessor departments in 1986, 2007 and 1990 respectively. The claims against HM Revenue and Customs (“HMRC”) were brought by four individual claimants, Colette Smith, Andy O’Donnell, Ian Lawther and Wendy Turner (“the Smith case”). Two of them had previously been employed by the Inland Revenue and two by HM Customs & Excise before the merger of those two departments in 2005.
All the individual claimants were and are members of the Union and chose to pay their union subscriptions using the check-off arrangements until those arrangements were withdrawn by their employers.
The check-off arrangements
Historically, the terms and conditions of service for Government employees were determined centrally by HM Treasury which was responsible for pay bargaining with the relevant unions. Terms and conditions were largely the same across departments and were set out in the Civil Service Pay and Conditions of Service Code (“the CSPCSC”) which employing departments had to adopt.
The background to the adoption of check-off arrangements was described by Choudhury J in his judgments in the Cox case and the Crane case. Choudhury J said that the origins of the check-off arrangements lie in collective agreements reached between the Government and the relevant trade unions in the 1960s. He was not shown any documentation from that time but referred to a research paper from 1966 which confirmed that in July 1965 HM Treasury offered to provide check-off to the staff associations recognised by the Government at that time (including the Union’s predecessor). This was, it appears, the source of check-off for civil servants working for central Government: see para 6 of the Crane judgment.
Voluntary deductions from pay were dealt with in para 4051 of the CSPCSC. That provided that a civil servant who wished to authorise deductions from his pay for any of the organisations listed in an Annex to the CSPCSC should complete a form and send it to the organisation which would then forward it to the officer paying their salary. The particular Annex which listed organisations for which there was no charge for arranging the deduction included nationally and departmentally recognised unions representing civil servants. There was a particular provision which applied to them and not to other organisations in that Annex. Para 4100 provided that in the event of industrial action and for the duration of such action, the employer could withdraw the method of payment in whole or in part in respect of any union with members officially involved in the industrial action.
During the 1990s responsibility for pay bargaining was transferred from HM Treasury to individual Government departments and responsibility for terms and conditions was delegated to the Ministers of the various departments. This gave rise to the Civil Service Management Code (“the CSMC”). The CSMC did not itself set out those terms and conditions but it also dealt with voluntary deductions from pay. Para 7.3 of the CSMC made similar provision for check-off arrangements as the CSPCSC, including the ability of the employer to stop deductions in the event of official industrial action, although any such withdrawal needed the approval of the Cabinet Office.
The identification of the sources of the employment terms applicable to some of the individual claimants in the three cases proved to be a difficult and complex exercise for the parties and for the judges at first instance. A variety of codes, staff handbooks, manuals, policies, memoranda, draft model contracts, web pages and notices were described: see paras 12 to 24 and para 48 of the Cox judgment, paras 9 to 19 of the Crane judgment and paras 16 to 34 of the Smith judgment. For our purposes, it is enough to say that each of the individual claimants had a contractual entitlement to require their employer to deduct their Union subscription from their salary at source and pay that over to the Union, along the lines of paras 4051 and 4100 of the CSPCSC and para 7.3 of the CSMC.
Collective agreements and individual contracts of employment
In the circumstances prevailing in industrial relations in the 1960s there was authority which established that a collective agreement was not legally enforceable by the parties to it, because they did not intend it to have legal effect: Ford Motor Co Ltd v Amalgamated Union of Engineering and Foundry Workers & Others [1969] 2 QB 303; [1969] 1 WLR 339 (“Ford Motor Co”). It is unnecessary to examine whether the same inference should be drawn in the different social and economic conditions of today because the position is now governed by section 179 of TULRCA.
Section 179(1) provides that a collective agreement “shall be conclusively presumed not to have been intended by the parties to be a legally enforceable contract” unless (a) it is in writing and (b) it “contains a provision which (however expressed) states that the parties intend that the agreement shall be a legally enforceable contract”. Subsection (2) provides that a collective agreement that satisfies those conditions “shall be conclusively presumed to have been intended by the parties to be a legally enforceable contract”. In both cases, what is referred to is the legal enforceability of the collective agreement itself as between the parties to it, the union and the employer.
In unionised workplaces it is often the case that an individual contract of employment (that is, a contract of employment between an individual employee and the employer) incorporates terms which have been negotiated between a union and the employer as part of a collective agreement. Union officials who negotiate such terms with the employer do not act as agents of the individual employees for this purpose. Indeed, it may be that the term is incorporated into the individual contract of an employee who entered into employment long after the collective agreement was negotiated. Rather, the basis for inclusion of the term in the individual contract of employment is that the employer and the employee agree that this provision in the collective agreement should be incorporated by reference into that contract of employment. The ordinary principles governing interpretation of a contract apply in relation to the individual contract of employment: it is interpreted objectively, that is as it would have been understood by a reasonable person with all the relevant background knowledge which would reasonably have been available to the parties when they made the contract: Investors Compensation Scheme Ltd v West Bromwich Building Society [1998] 1 WLR 896 (“ICS”), 912; Wood v Capita Insurance Services Ltd [2017] UKSC 24; [2017] AC 1173 (“Wood v Capita”), paras 10-13. However, some adjustment may be required to accommodate the fact that the term incorporated in the individual contract of employment has been derived from a collective agreement which also requires to be interpreted objectively in light of the background knowledge reasonably available to the parties to that agreement (the union and the employer): Tesco Stores Ltd v Union of Shop, Distributive and Allied Workers [2024] UKSC 28 (“Tesco”), para 4 (Lord Burrows and Lady Simler) and paras 151-153 (Lord Reed). It is not necessary in this judgment to examine whether and to what extent any such adjustment might be required, since it is not suggested that there is any doubt about the meaning and effect of the check-off term.
As a matter of legal principle, the position where an individual contract of employment incorporates a particular term in this way is no different from that where an individual employee negotiates on his own behalf for such a term and the employer agrees it. In the former case, the employee and the employer agree that the term shall be that set out in the collective agreement. In the latter case, they agree that the term shall be that identified in a bespoke way in the agreement between them. In both cases the inclusion of the term in the individual contract of employment depends on what the parties (the employer and the employee) have agreed. In both cases, the question whether the term is legally enforceable depends on the intention of those parties. That falls to be determined in the usual way by reference to all relevant and admissible evidence bearing on that issue. If they intend that a term set out in a collective agreement is to be included in the individual contract of employment and is to be legally enforceable as between themselves, it does not matter that in the context of a different agreement between different parties (that is, the collective agreement between the employer and the union) section 179 of TULRCA creates a different and specific regime governing whether that collective agreement is legally enforceable or not. For the parties to the individual contract of employment, the collective agreement is simply a convenient reference point to identify a term which they wish to be included in that contract.
The withdrawal of the check-off arrangements and its consequences
In December 2013, the Minister for the Cabinet Office wrote to the Permanent Secretaries for civil service departments. The letter stated that the Minister for the Cabinet Office considered that it was:
“not desirable for Civil Service employers to provide an unnecessary service on behalf of the Trade Unions and their members which can impose additional costs as well as constraints on the way employers administer their payrolls. Departments are requested to review any such arrangements they have in place.”
The Minister attached Cabinet Office guidance and said that the recipients of the letter were “strongly advised” to speak to their Permanent Secretaries and departmental lawyers about the issue and to nominate a “lead legal adviser” for that purpose.
The guidance attached to the letter described the current position, stating that “some unions are significant beneficiaries” of the check-off arrangements with most of their subscriptions gathered in that way. Other unions preferred to collect subscriptions directly from their members. The advice given was that there were “compelling reasons” for departments to consider removing check-off arrangements. These included that at a time of “fiscal consolidation”, departments should no longer provide unnecessary services on behalf of trade unions and that when an employer offers such services, they place themselves under a legal obligation to do so: “If an employer breaches these legal obligations they can find themselves at risk of Employment Tribunal claims”.
Each of the respondent departments decided to withdraw their check-off arrangements in respect of the Union. The Home Office did so in December 2014, DEFRA in January 2015 and HMRC at the end of April 2015.
Choudhury J records the effect of the withdrawal of the check-off arrangements on the Union in his judgment in the Cox case, where he explained (para 30):
“Meanwhile, in an attempt to maintain the flow of subscriptions affected by the proposed withdrawal of check-off, [the Union] had commenced a campaign to encourage members to move to direct debit payment of subscriptions. This was described by [the Union’s witness] as an ‘existential’ matter for the union. As at November 2014, just prior to the withdrawal of check-off, [the Union] had 13,584 members in the Home Office paying subscriptions by checkoff; of these, 5,816 members had not signed a direct debit mandate in favour of the union by the time check-off ceased. This represented a 43% loss of subscription income for [the Union] from members in the Home Office. That position was somewhat further mitigated over subsequent months, but, as at 1 March 2015, there were approximately 3000 members whose subscriptions had been lost.”
In his judgment in the Crane case Choudhury J said (para 25):
“Meanwhile, in an attempt to maintain the flow of subscription income from staff affected by the withdrawal of check off, [the Union], in May 2014, had adopted a policy of moving members to Direct Debit arrangements. It was clear to [the Union] that the removal of check-off would mean that the collection of trade union subscriptions would be rendered less secure and reliable. [The Union] claims to have suffered loss in the form of lost subscriptions following the removal of check-off. [The Union’s witness], in his evidence, states that 195 out of 625 [Union] members within DEFRA had not signed a Direct Debit mandate after the withdrawal of check-off, representing a 31.2% loss of subscriptions. Similarly, in [the Rural Payments Agency], 320 out of 1,156 and in [the Animal Plant and Health Agency], 90 out of 310, [Union] members had not signed a Direct Debit mandate representing a 27.7% and 29% loss of subscription income respectively from the membership in these agencies.”
In his judgment in the Smith case, Freedman J said (para 77(k)):
“after check-off had been removed, steps were provided by HMRC to facilitate each individual member’s transfer from check-off to direct debit after check-off had been removed until the end of October 2015. By the end of August 2015 there had been an 87% take up of direct debit by [Union] members.”
THE 1999 ACT
The common law privity rule
At common law, the principle of privity of contract applied. This meant that a person could only enforce a contract if they were a party to it. It had the effect that even if a contract was made with the purpose of conferring a benefit on someone who was not a party to it, that person had no right to sue for breach of the contract. This came to be perceived as unsatisfactory and potentially unjust, since it meant that a common intention of the contracting parties to benefit a third party would be thwarted and reasonable expectations of the third party that he or she could enforce the agreement would be defeated. There were repeated calls for the law to be reformed to allow for a third party to sue on the contract in appropriate cases: see, eg, the Sixth Interim Report of the Law Revision Committee on Statute of Frauds and the Doctrine of Consideration (1937) (Cmd 5449); Beswick v Beswick [1968] AC 58, 72 (Lord Reid); Woodar Investment Development Ltd v Wimpey Construction UK Ltd [1980] 1 WLR 277, 300 (Lord Scarman). In 1991, therefore, the Law Commission for England and Wales commenced a project to review the case for reform of the law and issued a consultation paper on Privity of Contract: Contracts for the Benefit of Third Parties (1991) (LCCP No 121) (“the Consultation Paper”).