Lianos v Order of Ahepa NSW Inc

Case •

[2020] NSWCA 193

•

26 August 2020

No judgment structure available for this case.

Court of Appeal


Supreme Court


New South Wales

  • Summary available
Medium Neutral Citation: Lianos v Order of AHEPA NSW Inc [2020] NSWCA 193
Hearing dates: 26, 27 February 2020
Date of orders: 26 August 2020
Decision date: 26 August 2020
Before: Macfarlan JA at [1];
Meagher JA at [2];
Emmett AJA at [3]
Decision:

Direct the appellants to file and serve within 14 days draft orders giving effect to the conclusions set out in these reasons.

Catchwords:

VOLUNTARY ASSOCIATIONS — Membership — Construction of rules of incorporated association — Original rules drafted with two provisions relating to membership — Subsequent amendments combining those provisions — Whether provisions constitute cumulative requirements for membership or alternative pathways to membership.

VOLUNTARY ASSOCIATIONS — Unincorporated and incorporated associations — Effect of incorporation — Relationship between unincorporated and incorporated associations — Complex affiliation of incorporated and unincorporated associations on local, state and national levels — Whether unincorporated associations formed numerous independent entities or represented subordinate units constituting a single national entity — Incorporation of a unit that was subordinate to an unincorporated association.

CORPORATIONS — General meeting — Irregularities — Corporations Act s 1322 as applied to incorporated association — Invalidity of resolution adopting constitution — Certain participants in meeting not members under rules of incorporated association — Invalidity of subsequent resolutions made under new constitution.

Legislation Cited:

Associations Incorporation Act 1984 (NSW) ss 3, 5, 8, 9, 10, 11, 14, 15, Sch 1

Associations Incorporation Act 2009 (NSW) ss 96, 97

Associations Incorporation Regulation 1985 (NSW) Sch 1

Associations Incorporation Regulation 2016 (NSW) reg 18

Corporations Act 2001 (Cth) s 1322

Corporations (Ancillary Provisions) Act 2001 (NSW) Pt 3

Real Property Act 1900 (NSW)

Cases Cited:

Hall v Job (1952) 86 CLR 639; [1952] HCA 57

Category:Principal judgment
Parties: George Lianos (First Appellant)
Con Gouros (Second Appellant)
Luke Kyprios (Third Appellant)
Order of AHEPA NSW Inc (First Respondent)
NSW Commissioner for Fair Trading (Second Respondent, submitting appearance)
Representation:

Counsel:
M Ashhurst SC with D Meyerowitz-Katz (Appellants)
V Bedrossian with P Cutler (First Respondent)

Solicitors:
McCabe Curwood (Appellants)
Kreisson; Tzovaras Legal from 15 May 2020 (First Respondent)
Legal Services, Department of Customer Service (Second Respondent)
File Number(s): 2019/335705
 Decision under appeal 
Court or tribunal:
Supreme Court of New South Wales
Jurisdiction:
Equity – Corporations List
Citation:

[2019] NSWSC 1329

Date of Decision:
3 October 2019
Before:
Rees J
File Number(s):
2019/25650

HEADNOTE

[This headnote is not to be read as part of the judgment]

Order of AHEPA NSW Inc (the Association), an association incorporated under the Associations Incorporation Act 1984 (NSW), proposed to enter into arrangements with Bayside Council concerning the redevelopment and lease of a bowling club. At a purported general meeting of the Association in February 2019, members passed resolutions authorising the Association to proceed with and obtain funds for the initial stage of the project.

Certain members of the Association, the appellants, contested the validity of those resolutions in the Supreme Court. Central to their complaint was a special general meeting held in November 2018 during which members of the Association adopted a new constitution. The appellants questioned the membership status of numerous individuals who voted.

The 2018 Rules of the Association contained the relevant membership provisions. Rule 3(1) provided that a person would be “entitled” to membership of the Association if they held financial membership of the “unincorporated association” and agreed to be bound by the code of ethics and rules of the “unincorporated association”. Rule 3(2) provided that a person would be “qualified” for membership if they were nominated and approved under a specified procedure.

The first controversy was the identity of the “unincorporated association”. Although “unincorporated association” could have referred to the Association prior to its incorporation, that conclusion was complicated by the existence of numerous unincorporated “AHPEA” organisations located throughout New South Wales and Australia.

Significantly, there was another unincorporated association called “the Australian Hellenic Educational Progressive Association” that referred to itself variously as the “Order of AHEPA” and the “Order of AHEPA Australasia” (AHEPA Australia). AHEPA Australia was governed by a constitution and regulations from at least 1990 which made provision for entities including chapters, grand lodges, district lodges as well as the “Order of AHEPA in the State of New South Wales”. In 2017, AHEPA Australia was itself incorporated as a public company limited by guarantee.

The primary judge determined that the reference to “unincorporated association” was originally treated as being to the unincorporated form of the Association but over time had come to refer to membership of a chapter. Her Honour found that the bodies documented in AHEPA Australia’s constitution including the chapters and the “Order of AHEPA in the State of New South Wales” were not subordinate to AHEPA Australia. Further, her Honour found that rr 3(1) and 3(2) provided two alternative pathways to membership.

The appellants argued that membership of the “unincorporated association” referred to membership of a chapter located in NSW, and because chapters were subordinate units within AHEPA Australia, membership of a chapter equated to membership of AHEPA Australia. They also contended that rr 3(1) and 3(2) were cumulative requirements that both had to be satisfied to attain membership of the Association. Out of the 369 individuals who voted in the 2018 meeting, 127 satisfied r 3(2) but were not members of a chapter in NSW.

The principal issues before the Court of Appeal were:

  1. The meaning of “unincorporated association” for the purpose of r 3(1); and

  2. Whether rr 3(1) and 3(2) constituted cumulative requirements for membership of the Association or alternative pathways?

The Court held (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [158]–[160]) allowing the appeal:

As to issue (i):

1. The primary judge was correct to conclude that the reference in r 3(1) to membership of the “unincorporated association” denoted membership of a chapter: (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [114]).

2. However, chapter membership could not be separated from membership of the principal institution, AHEPA Australia. To do so would be inconsistent with other parts of the Associations’ rules that established roles for certain office bearers of the “unincorporated association” such as the Grand President. Further, chapters should be properly regarded as subordinate bodies of AHEPA Australia as that organisation regulated their foundation, structure and function: (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [110]–[129]).

Hall v Job (1952) 86 CLR 639; [1952] HCA 57, considered and applied.

3. Several factors indicate that prior to its incorporation, the Association, while not in exactly the same position qua AHEPA Australia as the chapters, can be also be characterised as a subordinate part of the broader association: (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [130]–[147]).

Hall v Job (1952) 86 CLR 639; [1952] HCA 57, considered and applied.

4. Thus, even if the words “unincorporated association” were construed as a reference to the Association prior to its incorporation, such an entity should not be regarded as separate and independent from AHEPA Australia: (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [130]–[147]).

As to issue (ii):

5. Rules 3(1) and 3(2) are cumulative requirements for membership of the Association: (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [157]). Cumulative membership requirements are consistent with the textual and non-textual aspects of the Association’s Rules: (Macfarlan JA at [1]; Meagher JA at [2]; Emmett AJA at [148]–[157]).

Judgment

  1. MACFARLAN JA: I agree with Emmett AJA.

  2. MEAGHER JA: I agree with Emmett AJA that this appeal should be allowed for the reasons his Honour gives.

  3. EMMETT AJA:

Introduction

This appeal is concerned with the affairs of the first respondent, Order of AHEPA NSW Inc (the Association), which is an association incorporated under the Associations Incorporation Act 1984 (NSW) (the 1984 Associations Act). The 1984 Associations Act has been superseded by the Associations Incorporation Act 2009 (NSW) (the 2009 Associations Act). The second respondent, NSW Commissioner for Fair Trading (the Commissioner), administers both the 1984 Associations Act and the 2009 Associations Act. The appellants, Mr George Lianos, Mr Con Gouros and Mr Luke Kyprios (together, the Dissenting Members), are members of the Association.

  1. The present dispute was brought to a head by a proposal for the Association to enter into arrangements with Bayside Council (the Council) concerning the site of Bexley North Bowling Club, which is owned by the Council. The proposal involves demolition and removal of an existing building, the construction of a new building and car park, reinstatement of an existing rundown bowling green and ultimately the construction of a new multipurpose hall for use by the Association (the Project). The proposal involves the grant by the Council to the Association of a lease of the proposed developed site for a minimum term of 21 years.

  2. At a meeting on 28 February 2019 (the February 2019 Meeting), which was purportedly a general meeting of the Association, resolutions were passed:

  • to authorise the Committee of Management of the Association to proceed with negotiations with the Council regarding the Project; and

  • to authorise the Committee of Management of the Association to obtain funds not exceeding $7 million for the construction and completion of stage one of the Project.

A dispute concerning the validity of those resolutions exposed more fundamental questions concerning the constitution and rules of the Association and eligibility for membership of the Association. Those questions arose out of a meeting held on 13 November 2018 (the November 2018 Meeting), at which a resolution was passed adopting a new constitution for the Association. The November 2018 Meeting was purportedly convened as a special general meeting of the Association. The dispute concerning the November 2018 Meeting arose out of the participation of individuals whose status as members is questioned. If they were not members, that would affect the validity of the November 2018 Meeting.

  1. By their amended originating process filed in the Corporations List of the Equity Division on 8 March 2019, the Dissenting Members sought declarations that the resolutions purportedly passed at the November 2018 Meeting were invalid or alternatively that proceedings at that meeting were void. They also sought a declaration that the motions passed at the February 2019 Meeting authorising the Committee of Management to obtain funds were invalid and of no effect. Finally, they sought declarations concerning the meaning of the Association’s constitution as to eligibility for membership of the Association.

  2. By its amended interlocutory process of 13 March 2019, the Association sought orders under s 1322(4)(a) of the Corporations Act 2001 (Cth) (the Corporations Act), as applied by ss 96 and 97 of the 2009 Associations Act and reg 18 of the Associations Incorporation Regulation 2016 (NSW) (the Associations Regulations). Section 1322(2) of the Corporations Act relevantly provides that “a proceeding” under the Corporations Act is not invalidated because of any procedural irregularity unless the Court is of the opinion that the irregularity has caused or may cause substantial injustice that cannot be remedied by any order of the Court. Under s 1322(4)(a), the Court may make an order declaring that any act, matter or thing purporting to have been done, or any proceeding purporting to have been instituted or taken, under the Corporations Act or in relation to a corporation is not invalid by reason of any contravention of a provision of the Act or a provision of the constitution of a corporation. The Court may make such consequential and ancillary orders as the Court thinks fit. However, the Court must not make an order under s 1322(4)(a) unless it is satisfied that the act, matter or thing or the proceeding is essentially of a procedural nature and no substantial injustice has been or is likely to be caused to any person.

  3. The Corporations Act does not, in its terms, apply to the Association. However, s 96 of the 2009 Associations Act relevantly provides that regulations made under that Act may declare any matter relating to associations to be an “applied Corporations legislation matter” for the purpose of Pt 3 of the Corporations (Ancillary Provisions) Act 2001 (NSW). Section 97 of the 2009 Associations Act relevantly provides that, for an “applied Corporations legislation matter”, the provisions of the Corporations Act are taken to be modified such that a reference in the applied provisions to the constitution of a company is to be read as a reference to the constitution of an association. Regulation 18 of the Associations Regulations provides that, for the purpose of s 96 of the 2009 Associations Act, any matter relating to associations is declared to be an “applied Corporations legislation matter” for the purposes of the Corporations (Ancillary Provisions) Act 2001 (NSW) in relation to the provisions of s 1322 referred to above, except that:

  • references to the Corporations Act are to be read as including references to the 2009 Associations Act; and

  • a reference to a “corporation” is to read as a reference to an incorporated “association”, a term defined as an “incorporated association”.

  1. On 3 October 2019, for reasons published on that day, a judge of the Equity Division sitting in the Corporations List (the primary judge) ordered that the Dissenting Members’ claim by their amended originating summons be dismissed with costs. The primary judge also made orders, as sought by the Association, under s 1322(4) of the Corporations Act as applied by ss 96 and 97 of the 2009 Associations Act and reg 18 of the Associations Regulations.

  2. The Dissenting Members appealed from the orders made by the primary judge. Their amended notice of appeal, which was filed on 21 January 2020, relies on some 26 grounds, certain aspects of which were not pressed. By its amended notice of contention, which was filed on 29 January 2020, the Association relies on eight grounds. Before addressing the grounds of the notice of appeal and the notice of contention, it is necessary to say something about the background to the Association.

The Order of the Australian Hellenic Educational Progressive Association

  1. The history of various organisations or associations with which the Association is connected is of relevance in explaining the context in which the Association was formed. That history explains some of the language and terminology that bears on the questions of construction that are raised in the appeal. The history is to be found in documents regulating the affairs of an organisation called “the Australian Hellenic Educational Progressive Association”, whose fundamental purpose was described as being “to form institute and perpetuate a fraternal Order” so as to promote certain objects and principles. In 1990, that organisation adopted a constitution (the 1990 AHEPA Constitution), relevant parts of which are set out in the Appendix to these reasons (the Appendix). The 1990 AHEPA Constitution said that the organisation was to be known as “the Order of AHEPA”. The organisation is referred to as “the Order” in the 1990 AHEPA Constitution. It is convenient to refer to that organisation as “AHEPA Australia”.

  2. Pursuant to the 1990 AHEPA Constitution, regulations were promulgated in 1990 (the 1990 AHEPA Regulations). Part 1 of the 1990 AHEPA Regulations outlined the history of AHEPA Australia. The following history is taken from the 1990 AHEPA Regulations.

History of AHEPA Australia

  1. According to the 1990 AHEPA Regulations, the “Order of AHEPA” was first “introduced” at a gathering held in Werris Creek, New South Wales in August 1934. In excess of 30 men whose names suggest Greek heritage were present at the gathering. After meetings held in Armidale, Gunnedah and Scone, “the By-laws and Ritual of the American AHEPA, with the necessary alterations to comply with the laws of this land” were adopted for the organisation that was then established. In August 1936, “a Foundation Meeting” was held in the Greek school hall at South Brisbane. On the following day, a banquet was held to celebrate the foundation of “AHEPA” in Queensland. “The Supreme Lodge of Queensland” was formed in 1948.

  2. The “Order of AHEPA” was established in Victoria in 1942, when the “Prometheus” Chapter was founded, followed by further Chapters, “Athenian” in 1944, “Solon” in 1976 and “Atlas” in 1978, in Hobart. The “Prometheus” and “Athenian” Chapters merged in 1945 under the name “Athenian”. “AHEPA” was “resurrected” in New South Wales in 1953 with the establishment of a different “Prometheus” Chapter. There is no specific reference in the text to the foundation of Chapters in NSW before that time, other than a passing reference to the "Mother Lodge"; nor is there any explanation of why “AHEPA” needed to be "resurrected” in NSW. The new “Prometheus” Chapter was followed by two further Chapters in Sydney, “Anatole” in 1956 and “Diogenes” in 1957.

  3. The unification of “the Order” was achieved throughout Australia in 1954, when the three States in which “AHEPA” had been established came together to form “the Supreme Lodge of Australia”, and conducted the first “National Convention” in Sydney. The three States were formed into “Grand Lodges”, being the Grand Lodge of Queensland, Grand Lodge of New South Wales and Grand Lodge of Victoria. From there, “the Order grew on a national basis”, with the National Convention being held annually. “Archimedes” Chapter was formed in Perth in 1957 and the Grand Lodge of Western Australia was inaugurated in 1965. “Anaxagoras” Chapter followed in Adelaide in 1973 and the Grand Lodge of South Australia was formed in 1977. “Phoenix” Chapter was inaugurated in Canberra in 1972.

  4. Chapters of women, young women and young men were subsequently established, being, respectively, the “Daughters of Penelope” in 1953, the “Maids of Athena” in 1975 and the “Sons of Pericles” in 1976. Those Chapters appear to be “auxiliary organisations”, as referred to below.

  5. The 1990 AHEPA Regulations contain provisions under the heading “Units of the Order of AHEPA” that indicate that, at the time of their adoption, AHEPA Australia had 15 Chapters of men, together with 11 Chapters of the Daughters of Penelope, three Chapters of the Sons of Pericles and six Chapters of the Maids of Athena. Each Chapter appears, to some extent, to be a separate organisation or association. Indeed, some of those organisations and associations have subsequently been incorporated under the 2009 Associations Act or its equivalent in other States. In addition, there appear to be six Grand Lodges and one District Lodge.

The 1990 AHEPA Constitution

  1. Clause 7 of the 1990 AHEPA Constitution, which appears under the heading “the AHEPA Domain”, provided that AHEPA Australia: “in its complete entirety”, was to be composed of the following “units”:

  1. National Convention;

  2. Supreme Lodge;

  3. State Conventions;

  4. Grand Lodges and District Lodges;

  5. Chapters;

  6. Daughters of Penelope;

  7. Sons of Pericles; and

  8. Maids of Athena.

National Convention

  1. Clause 8 of the 1990 AHEPA Constitution provided that the National Convention was to be “the highest constituted body” of AHEPA Australia, which, under cl 9, was to be composed of:

  • all past supreme presidents and past grand and district presidents;

  • the delegates elected by each Grand and District Lodge entitled to representation; and

  • the delegates elected by each Chapter entitled to representation.

Under cl 10 of the 1990 AHEPA Constitution, the National Convention was to have “exclusive powers” including the following:

  • to legislate for the entire AHEPA Australia;

  • to prescribe the fees to be remitted to the Supreme Lodge by each Grand Lodge, District Lodge and Chapter;

  • to fix the amount and manner of payment of levies for the entire membership;

  • to authorise expenditure and to designate the objects, purposes and manner for and in which the same was to be expended; and

  • to amend the constitution, the regulations and rules of AHEPA Australia.

  1. Clause 53(a) of the 1990 AHEPA Constitution provided that the National Convention could promulgate regulations and rules of order for the better administration of AHEPA Australia and its “auxiliaries”, which were to have the same effect as if included in the 1990 AHEPA Constitution. Under cl 53(b), such regulations or rules of order could be amended at a National Convention by a majority of two-thirds of the delegates present and voting. The 1990 AHEPA Regulations were promulgated pursuant to cl 53(a) of the 1990 AHEPA Constitution.

Membership

  1. Clause 5 of the 1990 AHEPA Constitution provided for “membership” and provided that the persons eligible for membership of AHEPA Australia were:

“Any person being at least 21 years of age and who is of good moral character, a believer in the existence of God, and in the Divinity of Jesus Christ, and believes in and advocates the preservation and promulgation of the objects, principles and ideals of the Order who is willing to subscribe to its constitution and to obey the authorities of the Order; who is a resident and a citizen, or has declared their intention to become a citizen of Australia.”

Under cl 5(b), any person between the ages of 18 and 21 but otherwise qualifying with those requirements and who resides in an area where there is no active junior organisation of AHEPA Australia and where there is no possibility of one being established in the near future, may also be accepted into membership by special permission of the appropriate Grand Lodge or District Lodge. It appears that the Sons of Pericles and the Maids of Athena chapters were “junior organisations” as contemplated by cl 5(b).

Supreme Lodge

  1. Under cl 11 of the 1990 AHEPA Constitution, the Supreme Lodge was to be the “highest executive body of the Order” and was to consist of all past supreme presidents and not more than 15 elected members who were past grand presidents who are financial members of their respective Chapters. Under cl 12, the Supreme Lodge was to have power and authority to interpret and enforce the 1990 AHEPA Constitution, the 1990 AHEPA Regulations and resolutions of the National Convention and to adopt or overrule any interpretations made by the Supreme Counsellor, an officer of the Supreme Lodge described as the general adviser of the Order and responsible for interpreting the Constitution and other documents. The Supreme Lodge was also to have the power and authority to grant charters to Grand Lodges and the Chapters constituting them, to accept their surrender and to submit for approval by the National Convention the revocation of charters. The Supreme Lodge was to have power to convene a National Convention once in every year and to present the annual report of the National Convention.

State Convention

  1. Clause 15 of the 1990 AHEPA Constitution stated that the State Convention was to be the highest constituted “unit of the Order” in every State or territory in which there is a Grand Lodge. Every year, each Grand Lodge was required to convene a convention to take place in the State or territory where it has jurisdiction. Clause 16 provided that the State Convention was to be composed of all members of the Grand Lodge and District Lodge convening the State Convention and the delegates elected by each Chapter entitled to representation and voting at a State Convention.

Grand Lodges

  1. Under cl 18(a) of the 1990 AHEPA Constitution, the Grand Lodge was to be the highest executive body of AHEPA Australia in each State and was to be directly responsible to the Supreme Lodge. Each Grand Lodge was to consist of all past presidents and presidents of Chapters who were financial members of their respective Chapters and was to include past presidents of the Sons of Pericles and the Maids of Athena or until they reach the age of 23 or join the ranks of “the senior organisation”.

Chapters

  1. Part VI of the 1990 AHEPA Constitution, which consisted of cll 22 to 34 inclusive, dealt with “Chapters”. Under cl 22(a), the Chapter was to be “the basic primary and fundamental unit” of AHEPA Australia and each member of AHEPA Australia was to be a member of a Chapter. Under cl 22(b), any organisation of men who have petitioned for and received a charter from the Supreme Lodge authorising the establishment of a Chapter in the name of AHEPA Australia was deemed to be a Chapter of AHEPA Australia duly created and established and to be subject to the 1990 AHEPA Constitution and the 1990 AHEPA Regulations.

  2. Clause 23 dealt with petitions for formation of Chapters, and provided that a petition for the creation and establishment of a Chapter could be signed by members of AHEPA Australia and must be signed by not less than 16 men who were not members of any other Chapter. A petition was to be addressed to the grand secretary of the State where it was intended to establish the new Chapter. Each person signing the petition who was not already a member of AHEPA Australia was required to subscribe to “the fundamental purpose and objects” of AHEPA Australia. Under cl 24, every petition was to be accompanied by a signed application for membership by each petitioner who was not a member of AHEPA Australia. Each such application for membership was to be accompanied by the full fee and membership dues payable by new members.

  3. The power to grant charters to new Chapters was vested by cl 25 in the Supreme Lodge through its executive and the power to revoke charters of chapters was also invested exclusively in the Supreme Lodge. Under cl 27, a new Chapter was to be formally and officially established and chartered as a chapter of AHEPA Australia when not less than 16 of the petitioners who were not members of AHEPA Australia when they signed the petition had been duly initiated as members of AHEPA Australia and when the officers of the new Chapter had been elected and installed after the Supreme Lodge had issued its charter to the new Chapter.

  4. Clause 32 of the 1990 AHEPA Constitution provided that the jurisdiction, powers and duties of Chapters were to be “limited within the scope and spirit of” the 1990 AHEPA Constitution and the 1990 AHEPA Regulations, and at all times the officers and members, as a Chapter and as individuals, were to conduct themselves and exercise their powers in such a way and with such a demeanour as was best calculated to promote the best interests of the Chapter. The Chapters, officers and members were at all times required to respect the Supreme Lodge and Grand Lodges and their respective officers and to honour and carry out the proper directives of the Supreme Lodge or Grand Lodge.

  5. Clause 33 provided that the officers of a Chapter were to be the president, vice-president, secretary, treasurer, warden, prayer-reader, captain of the guard, inner-sentinel, outer-sentinel and five governors. Under cl 34, the executive of a Chapter was to consist of the president, vice-president, secretary and treasurer.

Trustees

  1. Part VII of the 1990 AHEPA Constitution dealt with “trustees” and provided, in cl 35, that the Supreme Lodge, each Grand Lodge, each Chapter and each “auxiliary organisation” was to have the power to appoint trustees for the purpose of holding real or personal property. Such trustees could be vested with power to purchase, transfer, sell, rent, lease, borrow, mortgage, manage, improve or otherwise deal with property held in trust.

Auxiliary Organisations

  1. The “Orders” of the Daughters of Penelope, the Sons of Pericles and the Maids of Athena, which are referred to below, appear to be the “auxiliary organisations” referred to in Part VII. The 1990 AHEPA Constitution referred to them as "Orders" although the 1990 AHEPA Regulations referred to "Chapters". That distinction may be because each of the “Orders” was to be organised into “Chapters” below “the Order”.

  2. Part VIII of the 1990 AHEPA Constitution dealt with the Daughters of Penelope. Under cl 37, the order of the Daughters of Penelope was to be the “the senior ladies’ Auxiliary organisation of the Order”. The provisions of Pt VI and Pt VII were to be applicable to Chapters in the Order of the Daughters of Penelope. The objects of the Daughters of Penelope were to assist, co-operate, encourage and promote the objects of AHEPA Australia. Under cl 40, members of the Daughters of Penelope in a State may form a District Lodge in their State, which was to be under the jurisdiction of the Supreme Lodge. District Lodges were to be governed by the same rules as those governing the Grand Lodges. District Lodges were to consist of such number as should be resolved and members were to be elected from members who were past presidents of Chapters of the Order of the Daughters of Penelope or past presidents of the Maids of Athena until they reach the age of 23 or join the ranks of “the senior organisation”. Under cl 42, the Chapters of the order of the Daughters of Penelope are to be subordinate to the District Lodges.

  3. Part IX dealt with the Order of the Sons of Pericles and consisted of cll 45 to 48 inclusive. The Order of the Sons of Pericles was to be “the junior organisation of [AHEPA Australia]”. Any boy over the age of 14 years and under the age of 21 years, who complied with s 5 of the 1990 AHEPA Constitution was to be eligible for membership in the Order of the Sons of Pericles. Under cl 47, the aims, objects and purposes of the Order of the Sons of Pericles were to be analogous to the objects of the Order of the Daughters of Penelope.

  4. Part X dealt with the Order of the Maids of Athena and consisted of cll 49 to 51 inclusive. Under cl 49, the Order of the Maids of Athena was to be the “junior auxiliary of the Order of the Daughters of Penelope” and was to have objects analogous to the objects of the Daughters of Penelope. The Maids of Athena were to be under the jurisdiction of the District Lodge of the Daughters of Penelope.

Order of AHEPA in the State of New South Wales

  1. Part XIV of the 1990 AHEPA Constitution dealt with “Order of AHEPA in the State of New South Wales”. Clause 64 in Pt XIV provided that, notwithstanding anything contained in the 1990 AHEPA Constitution, the Order of AHEPA in the State of New South Wales was to be governed by the rules then set out in Pt XIV. Those rules are set out in the Appendix and may relevantly be summarised as follows:

  1. A register of members was to be kept showing the name, address and date of commencement of membership of each member;

  2. The financial year was to conclude on 30 June;

  3. The annual general meeting of members was to be held on the same date as the State Convention;

  4. All monies received were to be deposited for the credit of the bank account of the Order of AHPEA in the State of New South Wales;

  5. The officers of the Grand Lodge were to constitute the Management Committee and all accounts were to be presented to and passed for payment at a meeting of the Management Committee;

  6. The auditor or auditors were to be elected at the annual general meeting;

  7. Not less than three trustees were to be elected at a properly constituted general meeting and all property of whatever kind “belonging to the [Order of AHEPA in the State of New South Wales]” was to be vested in the trustees, who were to have custody of all deeds and documents of title relating to the property; and

  8. In so far only as the provisions of Pt XIII of the 1990 AHEPA Constitution, which deals with “dissolution”, have not been applied or given effect to, “[the Order of AHEPA in the State of New South Wales]” was to be dissolved in the event of membership being less than three persons or upon the vote of a three quarters majority of members present at a special general meeting. Upon such a resolution being passed, all assets and funds “of the organisation” on hand were to be handed over to such registered or exempt charity or charities as a simple majority of the members may decide.

  1. The final provisions of the 1990 AHEPA Constitution consisted of additional rules of “the Order of AHEPA in the State of Victoria”. There does not appear to have been any evidence as to the structure or organisation of the Order of AHEPA in the State of Victoria. That detail does not appear to be relevant.

The 1990 AHEPA Regulations

  1. The 1990 AHEPA Regulations set out the “Units of the Order of AHEPA”, in chronological order based on their foundation date, under the following headings:

GRAND LODGES;

DISTRICT LODGES;

CHAPTERS:    ORDER OF AHEPA;

DAUGHTERS OF PENELOPE;

SONS OF PERICLES; and

MAIDS OF ATHENA.

The full list is included in the Appendix. The “Units” thus set out in the 1990 AHEPA Regulations do not coincide precisely with the “Units” specified in cl 7 of the 1990 AHEPA Constitution, in that there is no reference to “National Convention” or “State Conventions” in the Regulations. The list of Units in the 1990 AHEPA Regulations shows six Grand Lodges, one for each of Queensland, New South Wales, Victoria, Western Australia, South Australia and the ACT and one District Lodge in Sydney, New South Wales. It is not entirely clear whether the Grand Lodges, the District Lodge, the National Convention or the State Conventions are separate organisations or associations. The primary judge concluded that they are indeed separate organisations. Whether or not they are fairly characterised as separate, I consider, for the reasons given below, that they are subordinate to AHEPA Australia.

Membership

  1. Part X of the 1990 AHEPA Regulations, which consisted of regs 104 to 114, dealt with new members of Chapters and application for membership. Under reg 104, an application for membership was only to be considered if proposed by a member in good standing. A member wishing to recommend a person for membership was required to submit to the secretary of his Chapter an application for membership in the prescribed form. Each application was to contain the names and addresses of three persons for reference. Upon receiving an application for membership, the secretary was required to present it at the next meeting the Chapter, which was required to refer it to the committee for interview and investigation as to the fitness of the applicant. The committee was required to report its findings to the Chapter and, upon receipt of the committee’s report, the application was to be referred by the Chapter to the Grand Lodge for approval.

  2. Under reg 108 of the 1990 AHEPA Regulations, upon approval being granted by the Grand Lodge, the name, address and occupation of each applicant, together with the name of the proposer, was to be circularised to the members, for the application to be balloted upon by secret ballot in the absence of the applicant. Regulation 109 provided that three votes against the application were to be deemed a rejection by the Chapter. The Chapter President was required to remind members that no member was to vote against an application because of personal, religious, political or commercial differences.

  3. Part XI of the 1990 AHEPA Regulations dealt with “members and unfinancial members” of Chapters. Under reg 115, a member who had neglected to pay dues assessed by the Chapter was to be an “unfinancial member”. An unfinancial member who was more than 12 months in arrears was to be allowed to attend meetings as a silent observer but was not to have the right to speak, vote or otherwise participate. Under reg 116, a member who was more than six months in arrears was to be listed as delinquent and if, within 30 days, failed to pay dues and give a reason for failure to pay, was to be suspended. A suspended member was not entitled to enjoy the rights, privileges or benefits of members. Provision was made in reg 118 for reinstatement of a suspended member.

  4. The regime described appears somewhat curious given that an unfinancial member is able to attend as a silent observer, after 12 months, but a delinquent member can be suspended if he or she has not paid after 6 months and is excluded from meetings entirely. It appears to have the effect that an unfinancial member may give an excuse for non-payment after 6 months and avoid suspension, but after 12 months, the sanctions for unfinancial members would continue to take effect, even if the member is not suspended.

  5. Regulation 120 of the 1990 AHEPA Regulations provided that a member in good standing could apply for affiliation with another Chapter. The application was to be endorsed by the secretary of the member’s Chapter, indicating that the applicant was in good standing. Under reg 121, a member may resign from AHEPA Australia upon paying arrears of dues and upon submitting a resignation to the secretary of the relevant Chapter.

The 2010 AHEPA Constitution

  1. In October 2010, AHEPA Australia adopted a new constitution (the 2010 AHEPA Constitution) in conjunction with the change of its name to the “Australasian Hellenic Educational Progressive Association”. Under the 2010 AHEPA Constitution, AHEPA Australia was to be known as “Order of AHEPA” and was referred to in the 2010 AHEPA Constitution as “the Order”. The 2010 AHEPA Constitution was titled “Order of AHEPA Australasia Constitution”. Relevant parts of the 2010 AHEPA Constitution are set out in the Appendix.

  2. Part XIII of the 2010 AHEPA Constitution consisted of “Additional Rules of the Order of AHEPA in the State of New South Wales”. The introduction of Pt XIII provided as follows:

“Notwithstanding anything hereinbefore contained the Order of AHEPA in the State of New South Wales (hereinafter referred to as the Order) shall be governed by the following rules:

The Order of AHEPA NSW Incorporated has adopted this constitution and bylaws.

Where this constitution and By-laws conflict with the rules of AHEPA NSW Incorporated, the rules of AHEPA NSW Incorporated shall take precedence.”

Thereafter followed eight clauses in substantially the same, if not identical, terms to the clauses of Pt XIV of the 1990 AHEPA Constitution.

  1. In October 2010, the Order of AHEPA, describing itself as “the Order of AHEPA Australasia”, published revised bylaws (the 2010 AHEPA Bylaws). The 2010 AHEPA Bylaws consisted of 14 parts as follows:

Part I       National Convention;

Part II       National Lodge Election of National Lodge Officers;

Part III       State/Statutory Conventions;

Part IV    State/Territory/Combined/District Lodges;

Part V       Chapter Officers;

Part VI    Chapters of the Daughters of Penelope;

Part VII    Chapters of the Sons of Pericles;

Part VIII    Chapter of the Maids of Athena;

Part IX    Chapter (Miscellaneous);

Part X       Chapter - New Members;

Part XI    Chapter – Unfinancial Members;

Part XII    Citation of Members;

Part XIII    Miscellaneous;

Part XIV    Rules of Order.

AHEPA Limited

  1. In 2017 AHEPA Australia Limited (AHEPA Limited) was incorporated as a public company limited by guarantee and a constitution was adopted in October 2017 (the 2017 AHEPA Constitution). Clause 1 of the 2017 AHEPA Constitution provided that the name of the company, “AHEPA Australia Limited”, was derived from “the Australian Hellenic Educational Progressive Association”, which was described as its “predecessor”. Under cl 3, AHEPA Limited was to be a not-for-profit public company limited by guarantee established to be, and continue as, a charity. Clause 4 provided that the mission of AHEPA Limited was to promote the Australian Hellenic ideal of education, philanthropy, civic responsibility, family and individual excellence.

  1. Part XIII of the 2017 AHEPA Constitution consisted of “Additional Rules of AHEPA in the State of New South Wales” in terms similar to, but not identical with, the terms of Pt XIII of the 2010 AHEPA Constitution. Thus, the preamble to Pt XIII of the 2010 AHEPA Constitution provided:

Notwithstanding anything herein before contained the Order of AHEPA in the State of New South Wales (hereinafter referred to as the Order) shall be governed by the following rules:

The Order of AHEPA NSW Incorporated has adopted this Constitution and By-laws.

Where this Constitution and By-laws conflict with the rules of AHEPA NSW Incorporated, the rules of AHEPA NSW Incorporated shall take precedence.

[emphasis added]

Part XIII of the 2017 AHEPA Limited Constitution, on the other hand, provided:

Notwithstanding anything herein before contained in the rules of AHEPA in the State of New South Wales (known as Order of AHEPA NSW Inc) shall be governed by the following rules:

AHEPA NSW Incorporated has acknowledged this Constitution and Bylaws.

Where this Constitution and By-laws conflict with the rules of AHEPA NSW Incorporated, the rules of AHEPA NSW Incorporated shall take precedence.

[emphasis added]

The difference between “acknowledged”, in 2017, and “adopted”, in 2010, and the absence of any such reference in 1990 may have significance with respect to the manner in which the Association interacts with the constitution of AHEPA Australia. [1]

1. See further discussion below [139]–[142].

  1. It is clear that AHEPA Limited succeeded to AHEPA Australia, namely, the unincorporated organisation or association that had been known as “Australasian Hellenic Educational Progressive Association” since October 2010. That body had previously been known as “Australian Hellenic Educational Progressive Association” under the 1990 AHEPA Constitution.

The Trust Deed

  1. On 21 December 1981, Messrs Athanase Yenibs, Jason Finos, George Yiacoumi, Tasha Vanos and John Lynch (the Trustees), who were the registered proprietors of a parcel of land in Chippendale, New South Wales (the Chippendale land), executed a trust deed (the Trust Deed) whereby they declared that they held the Chippendale land upon trust for “the Order of AHEPA in the State of New South Wales”. The Trust Deed referred to the passing of resolutions by “the said Order” dealing with resignation of trustees and appointment of new trustees. The Trust Deed also referred to directions by “the said Order”, by means of resolution, concerning insurance and sale or mortgage of the Chippendale land. There is no material before the Court evidencing the rules or constitution of any organisation referred to in the Trust Deed as “the Order of AHEPA in the State of New South Wales”.

The Incorporation of the Association

  1. Against the above background, the Association was incorporated under the 1984 Associations Act. Section 8 of the 1984 Associations Act relevantly provided that an association that was eligible to be incorporated under the 1984 Associations Act may, by special resolution, authorise a person to incorporate the association under the 1984 Associations Act, approve a statement of objects of the proposed incorporated association and approve rules of the proposed association that comply with s 11 or approve the adoption of the model rules as the rules of the proposed incorporated association. The term “association” was defined in s 3 of the 1984 Associations Act as including a society, club, institution or other body. Section 11 relevantly provided that the rules of a proposed incorporated association would comply with s 11 if they made provision for the several matters specified in Sch 1 to the 1984 Associations Act and such other matters as may be prescribed. Under s 5, a resolution of an association was a special resolution if passed by a majority that comprised not less than three quarters of such members of the association as, being entitled to vote, voted at a general meeting of which not less than 21 days’ written notice had been given.

  2. A person authorised under s 8 of the 1984 Associations Act could make application to the Commissioner for the incorporation of the association. Under s 9, an application was required to be in the prescribed form. Section 10 relevantly provided that, where an application was made in accordance with s 9, the Commissioner was to incorporate the association under the 1984 Associations Act by granting a certificate of incorporation in respect of the association.

  3. Under s 15 of the 1984 Associations Act, on and from the date specified as the date of incorporation in a certificate of incorporation so granted, the persons who were the members of the association immediately before that date, together with any other persons who from time to time become members of the incorporated association, as from the time they become members, were to constitute an incorporated association by the name set out in the certificate, subject to any change of name effected in accordance with s 14. Under s 15(2), the incorporated association was to be capable of performing all the functions of a body corporate, was capable of suing and being sued, was to have perpetual succession and was to have power to acquire, hold and dispose of property.

  4. Under s 15(3), Sch 2 of the 1984 Associations Act had effect in relation to an incorporated association. Clause 2 of Sch 2 relevantly provided that, on the incorporation of an association under the 1984 Associations Act:

  • the assets of a former association of the incorporated association vested in the incorporated association without the need for any conveyance, transfer, assignment or assurance;

  • the rights and liabilities of a former association of the incorporated association become the rights and liabilities of the incorporated association; and

  • any act, matter or thing done or omitted to be done in relation to the assets, rights and liabilities of a former association of the incorporated association before incorporation is taken to have been done or omitted by, to, or in respect of the incorporated association.

Assets that vested in an incorporated association by virtue of that clause were not to be dealt with contrary to the provisions of any trust affecting the assets immediately before the incorporation of the association.

  1. On 20 January 1993, a certificate of incorporation of association was issued by the Director of the Department of Consumer Affairs. The certificate certified that, on and from 20 January 1993, the Association, referred to as “Order of AHEPA NSW Incorporated”, was incorporated under the 1984 Associations Act. At that time, the Association became governed by an instrument entitled “Rules of Order of AHEPA NSW Incorporated” (the 1993 Rules of the Association). Relevant parts of the 1993 Rules of the Association are set out in the Appendix. While there is correspondence from the Commissioner dated 20 January 1993 referring to an application to incorporate the Association, the application itself was not in evidence. Accordingly, it is not possible to determine the identity of the relevant “society, club, institution or other body” that was incorporated under the 1984 Associations Act.

1993 Rules of the Association

  1. Part I of the 1993 Rules of the Association was titled “Interpretation” which contained rr 1 and 2. Rule 1 set out certain definitions and r 2 provided that the objects of the Association were to be:

(a)   To take over the funds and other assets and liabilities of the presently unincorporated association, the Australian Hellenic Educational Progressive Association in New South Wales also known as the Order of AHEPA New South Wales;

(b)   To take over the assets and liabilities of the trustees of the unincorporated association;

(c)   To adopt the objects of the unincorporated association.

…

[emphasis added]

Rule 2(c) then set out the objects of “the unincorporated association”. The ensuing objects were almost identical to those in cl 3 of the 1990 AHEPA Constitution. The only substantive difference was that references to “members of the Order” in the 1990 AHEPA Constitution were replaced in the 1993 Rules of the Association with “members of the Association”. However, the 1993 Rules of the Association then proceeded to set out, under sub-rr 2(d) to (dd), a further three pages of additional objects of the Association, which are not in the 1990 AHEPA Constitution. The additional rules included the following:

(d)   to create an association of men and women with like attitudes of benevolence and goodwill and foster the inculcation of Christian community values in support of the principles of good government and administration;

(e)   to encourage membership of persons of Greek origin or extraction for the purpose of fostering a better understanding of the principles of integration into the Australian community; and

(f)   to support and encourage dissemination by educational programmes and affiliation with other organisations of the history and culture of the Greek race and of the Australian community.

  1. The 1993 Rules of the Association contained no definition of the phrase “the unincorporated association”. The Dissenting Members rely on the identity of objects as indicating that “the unincorporated association” was a reference to AHEPA Australasia. There was no evidence that there was an organisation in New South Wales separate or different from “the Australian Hellenic Educational Progressive Association in the State of New South Wales” as referred to in Part XIV of the 1990 AHEPA Constitution. While the further objects of the Association go well beyond the 1990 AHEPA Constitution and represent a point of distinction between the Association and AHEPA Australia, it is difficult to discern, in the similarity itself, a basis on which to resolve the questions raised in the appeal.

  2. Clearly enough, however, the object of taking over the funds and other assets and liabilities of the organisation referred to as “the presently unincorporated association” anticipated the effect of s 15(3) and Sch 2 of the 1984 Associations Act, namely, that the assets of “the presently unincorporated association” were to be vested in the association intended to be incorporated under the 1984 Associations Act and the rights and liabilities of “the presently unincorporated association” were to become the rights and liabilities of the newly incorporated association. Further, the newly incorporated association was to adopt the objects of that “presently unincorporated association”.

  3. A difficulty in the proceedings before the primary judge and in the appeal is that there was no evidence of any rules or constitution regulating or governing an organisation known as “the Australian Hellenic Educational Progressive Association in New South Wales”. Nor was there evidence of any rules or constitution governing or regulating an organisation known as “the Order of AHEPA New South Wales”. The only evidence as to the existence of rules or a constitution regulating or governing such an organisation consisted of the 1990 AHEPA Constitution and the 1990 AHEPA Regulations, in particular, Pt XIV of the 1990 AHEPA Constitution. It is, however, reasonable to conclude that, as at 20 January 1993, when the Association was incorporated under the 1984 Associations Act, a section of AHEPA Australia was known as “Order of AHEPA in the State of New South Wales” and was governed by Pt XIV of the 1990 AHEPA Constitution.

  4. The relationship between the organisation referred to in the Trust Deed and AHEPA Australia, which was the subject of the 1990 AHEPA Constitution, is not entirely clear. However, it is clear enough that the organisation referred to in the Trust Deed is the same organisation as is referred to in Pt XIV of the 1990 AHEPA Constitution. Thus, the object of the Association, to take over the assets and liabilities of “the trustees of the unincorporated association”, must be understood as referring to the Trustees and their assets and liabilities acquired pursuant to the Trust Deed and the performance of their duties and obligations under the Trust Deed. It follows that “the unincorporated association” referred to in the 1993 Rules of the Association was the organisation referred to in the Trust Deed on whose behalf the Trustees held property.

  5. Rules 1 and 2 of the 1993 Rules of the Association referred to above were contained in Pt I, which dealt with “Interpretation”. The numbering of the rules commenced again in Pt II and continued from rr 1 to 48 under the following headings:

Part II:       Membership;

Part III:    The Committee;

Part IV:    General Meetings;

Part V:    Miscellaneous;

Part VI:    Additional Rules Applicable to Charities.

Part II contained rr 1 to 11. Rule 1 provided that certain persons would “be entitled” to be a member of the Association. Rule 2 provided that a person would be “qualified” to be a member of the Association if certain prerequisites were satisfied. Rule 3 dealt with nomination for membership of the Association. Rule 7 provided for the establishment and maintenance of a register of the Association specifying the name and address of each person who is a member.

  1. Rule 1 in Pt II provided as follows:

1   Any person who has:

(a)   been a financial member of the unincorporated association for 3 years prior to its incorporation: or

(b)   agrees to be bound by the code of ethics and rules of the unincorporated association adopted in table A

shall be entitled to be a member of the Association.

PROVIDED however that until such time as a person has been a financial member continuously for three years such person shall be deemed to be an associate member and shall not participate in elections or resolutions until the expiry of three years from the date of joining.

Rule 2 in Pt II provided as follows:

2   A person is qualified to be a member of the Association if, but only if, –

(a) The persons [sic] is a person referred to in section 15(1)(a), (b) or (c) of the Act and has not ceased to be a member of the Association under the Act; or

(b)   The person is a natural person who –

(i)   has been nominated for membership of the Association as provided by rule 3; and

(ii)   has been approved for membership of the Association by the committee of the Association.

I have added the emphasis to highlight the difference in language between rr 1 and 2, the significance of which will become apparent. I have also emphasised “the unincorporated association”, the meaning of which, in subsequent iterations of the Association’s rules, is critical.

2003 Amendment to the Rules of the Association

  1. The 1993 Rules of the Association were updated in 2003 and a document was published as the rules of “Order of AHEPA NSW Incorporated” (the 2003 Rules of the Association). The 2003 Rules of the Association included two additional definitions in r 1 in Pt I as follows:

(f)   “unincorporated association” means AHEPA NSW also known as the Order of AHEPA NSW.

(g)   “the committee” means the committee of the Association as defined, elected and empowered in these rules.

  1. The objects in r 2 of Pt 1 remained unaltered. Apart from renumbering, rr 3(1), 3(2), 4 and 8 in the 2003  Rules of the Association, being the rules previously numbered rr 1, 2, 3 and 7 in Pt II in the 1993 Rules of the Association, remained substantially unaltered, save for the rule dealing with “nomination for membership” and the rules relating to the committee of the association.

  2. Under the 1993 Rules of the Association, nomination of a person for membership of Association was to be made by a member of the Association in a prescribed form and was to be lodged with the Secretary of the Association. The Secretary was then required to refer the nomination to the Committee, which was to determine whether to approve or to reject the nomination. Where the Committee determined to approve a nomination, the Secretary was to notify the nominee of the approval and request the nominee to pay the sum payable under the Rules by a member as entrance fee and annual subscription. On payment of that amount, the Secretary was required to enter the nominee’s name in the register of members and, upon the name being surrendered, the nominee became a member of the Association.

  3. Under the 2003 Rules of the Association, nomination of a person for membership of the Association was to be made in writing by “the secretary of the unit of the unincorporated association nominating the person for membership” and was to be lodged with the Secretary of the Association. After receiving the nomination for membership, the Secretary was to refer the nomination to the Committee “for endorsement by the Committee”. The Secretary was required to notify the nominee and request the nominee to pay the sum payable under the Rules as entrance fee. On payment by the nominee of that amount, the Secretary was required to enter the nominee’s name in the register of members and, upon the name being entered, the nominee became a member of the Association.

  4. There were two relevant changes in language. First, nomination was to be made by “the secretary of the unit of the unincorporated association” nominating the person rather than by “a member of the Association”. The only reference to “unit” is to be found in the 1990 AHEPA Constitution and the 1990 AHEPA Regulations. Thus, at the very least, Grand Lodges, District Lodges and Chapters were Units. It is unclear whether the National Convention and the State Convention, referred to in the 1990 AHEPA Constitution as “Units” were intended to be Units for the purposes of the 2003 Rules of the Association.

  5. Secondly, in lieu of the Committee of the Association determining whether to approve or to reject a nomination, the function of the Committee under the amended provision was simply “endorsement” of the nomination. That suggests that the Committee was no longer to have a discretion to reject an application for membership.

  6. There were also amendments to those parts of the Rules dealing with the office bearers and the Committee of Management of the Association. [2] The amendments introduced references to the Grand and District Presidents of the “unincorporated association” and provided that the individuals holding these positions would automatically be appointed as office bearers of the Association. Those amendments have some significance in indicating subservience of the Association to AHEPA Australia and the identity of “the unincorporated association”. The relevant provisions of the 1993 Rules of the Association and their successor provisions in the 2003 Rules of the Association are included in the Appendix. The most notable change was to r 14, which dealt with the “election of members” to the Committee of Management. Rule 14 was replaced by an entirely new provision in 2003 (numbered r 15). This new provision added significantly more detail about the role of Grand and District Presidents of the “unincorporated association” in the management of the Association.

Further Amendment to the Rules of the Association

2. These provisions appear in the 2018 Rules of the Association are also discussed further below at [90]–[98].

  1. In 2005, the 2003 Rules of the Association were amended by the deletion from r 3(1) [3] of the proviso, under which, until such time as a person had been a financial member of the unincorporated association continuously for three years, such person was to be deemed to be an associate member and could not participate in elections until the expiry three years from the date of joining. In 2010, that provision was amended again by reinstating the proviso in different terms, such that, until such time as a person had been a financial member of the unincorporated association on the 30th June of the last financial year, such person was to be deemed to be an associate member and was not to participate in elections or resolutions. That is to say, the concept of “an associate member” was reintroduced but with a shorter period of up to one year, depending upon when a person became a member.

    3. Previously r 1 in Pt II of the 1993 Rules of the Association, extracted in the Appendix.

  1. Amendments made at general meetings of the Association held in 2005, 2007 and 2010 were not registered with the Department of Fair Trading until March 2018 and, therefore, did not take effect until then. Those amendments were registered following earlier proceedings in the Equity Division concerning the Association. Relevant parts of the rules amended 2005 and 2010 are set out in the Appendix to these reasons. In 2018, a consolidated version of the rules of the Association was prepared and is accepted by the parties as a correct statement of the form of the rules governing the Association at that time (the 2018 Rules of the Association).

Disputed Amendment of the 2018 Rules of the Association

  1. On 22 October 2018, the Committee of Management of the Association sent to the members of the Association notice of a proposed special general meeting to be held on 13 November 2018. The purpose of the meeting was to consider a resolution that the constitution circulated to all members with the notice be adopted in lieu of the current rules of the Association. The meeting convened by the notice proceeded in accordance with the notice as the 2018 November Meeting.

  2. The minutes of the November 2018 Meeting record that 369 votes were cast, 290 being in favour, 78 being against and one being an abstention or blank. The minutes record that one of the scrutineers announced that 78.6 per cent of the votes cast were in favour of the motion. The scrutineer also referred to disputed votes to which reference will be made below. The President of the Association, who was the chair of the November 2018 meeting, then declared the motion carried and the meeting was closed. The constitution circulated with the notice of 22 October 2018 (the 2018 Constitution of the Association) was subsequently registered with the Department of Fair Trading.

  3. On 10 January 2019, the Secretary of the Association sent to all members of the Association notice of the annual general meeting of the Association to be held on 28 January 2019. The notice referred to motions from the Committee of Management of the Association, which included a proposal that the Management Committee be authorised to proceed with “the lease and works agreed with the Council regarding Bexley North Bowling Club” and a proposal that the Committee of Management be authorised to perform all such acts and do all such things as appear to the Committee of Management to be necessary or convenient “to finance the development of the project, including construction of any new buildings in Bexley North Bowling Club as well as to execute any joint venture, lien, mortgage or sell any property of the Association as may become necessary for the completion of the project”.

  4. The proceedings that give rise to this appeal were then commenced by originating process filed on 24 January 2019. The Dissenting Members sought to restrain the Association from proposing the resolutions in the notice of 10 January 2019. Although the meeting took place, the resolutions were not proposed at the meeting, by reason of interim orders made in the proceedings.

  5. On 11 February 2019, notice was given to all members of a proposed general meeting of the Association to be held on 28 February 2019. The business of the meeting was, first, to consider an information memorandum attached to the notice (the Information Memorandum), secondly, to resolve to authorise the Committee of Management to proceed with negotiations with the Council regarding the Bexley North Bowling Club site and, thirdly, to authorise the Committee of Management to obtain funds not exceeding $7 million for “the construction and completion of stage one of the project”.

  6. The general meeting convened by the notice of 11 February 2019 was held on 28 February 2019 in accordance with the notice as the February 2019 Meeting. At the February 2019 Meeting, 189 votes were cast, of which 137 (72.5 per cent) were in favour of the motion and 52 (27.5 per cent) were against. The motion was declared carried. On 8 March 2019, the amended originating process was filed by the Dissenting Members seeking amended relief in relation to the resolutions purportedly passed at the February 2018 Meeting.

The reasons of the Primary Judge

  1. The primary judge concluded that the reference in the 2018 Rules of the Association to “unincorporated association” was a reference to the Order of AHEPA in the State of New South Wales as referred to in the Trust Deed and in Pt XIV of the 1990 AHEPA Constitution. Her Honour considered that the definition appeared to have been largely overlooked in subsequent amendments to, and application of, the rules of the Association. Her Honour considered that, in its original sense, “unincorporated association” in r 3 referred to the Order of AHEPA in the State of New South Wales, as it existed prior to the incorporation of the Association in 1993. That is to say, it was a reference to an organisation that preceded the Association’s incorporation and, in effect, became the Association by reason of incorporation under the 1984 Associations Act.

  2. The primary judge considered that the term “unincorporated association” had come to mean “the Chapters” as a result of the loss, for a period of time, of the 1993 Rules of the Association, the development of a practice of assembling the register of members of the Association each year based upon the lists of the financial members submitted by the Chapters to the State Convention, the recasting of the Rules of the Association into the 2003 Rules of the Association to record that practice and the further amendments to the Rules of the Association in 2005 and 2010. Whether one refers to the Chapters as the “Chapters of The Order of AHEPA Australasia” or “Chapters of AHEPA NSW”, her Honour characterised the Chapters as unincorporated associations in their own right or sometimes incorporated entities, who were affiliated with other unincorporated or incorporated entities in the framework provided by the 1990 AHEPA Constitution. Her Honour concluded that r 3(1)(a) of the 2018 Rules of the Association referred to those Chapters and that r 3(1)(b) [4] was “essentially a vestigial limb, reminiscent of the incorporation of [the Association] in 1993, when ‘unincorporated association’ meant something else.”

    4. The successor of r 1 in Pt II of the 1993 Rules of the Association, included in the Appendix.

  3. The primary judge considered that the proviso inserted [5] into r 3(1) operated only with respect to the text immediately preceding it and did not apply to r 3(2). [6] Her Honour considered that, if a person had been a financial member of a Chapter on 30 June of the last financial year, that person was entitled to be a member of the Association, without further ado, and to vote, but for a finite period of time, being until the register of members was updated after the end of the next financial year. Her Honour held that the Association did not need to, and indeed was not permitted to, exercise its own corporate mind, through a general meeting or the Committee of Management, and decide not to add such a person as a member or not to allow such a person to vote if the person met that criterion.

    5. See reintroduction of the proviso noted at [69] and the extracts in the Appendix.

    6. The successor of r 2 in Pt II of the 1993 Rules of the Association, included in the Appendix.

  4. The primary judge held that r 3(2)(b) constituted “a second pathway” for new members, albeit diminished by what her Honour characterised as “the ham-fisted amendments” to the Rules of the Association in 2003, which, her Honour held, eliminated “a pathway for such members” through r 3(1)(b). Her Honour observed that applicants for membership through the process of nomination referred to in r 4 [7] and approval of the Committee of Management of the Association are “qualified”, as referred to in r 3(2) rather than being “entitled”, as referred to in r 3(1). Her Honour considered that “entitled” suggested that a person had a present right to be a member while “qualified” suggested that a person had fulfilled the prerequisites to become a member but did not necessarily have the right, without more, to become a member. Her Honour considered that that “subtle difference in terminology” may reflect the fact that, through “the second pathway”, the Association was making the decisions and taking the action necessary to make such an applicant a member rather than following the dictates of the Chapters. Nevertheless, her Honour was reluctant to read too much into “subtleties of language” in a document that had been “crudely amended” over time without consequential amendments to ensure that the document remained consistent.

    7. The successor of r 4 of Pt II of the 1993 Rules of the Association, included in the Appendix.

  5. The primary judge considered that members joining the Association through the “second pathway” did not have a temporal limit on their membership, in that it did not fall to be determined again by the Chapter at the end of the next financial year. Her Honour held that the differences between “these pathways” was simply the result of a series of amendments to “one pathway” and not the other. Her Honour eschewed any necessity, in construing the 2018 Rules of the Association, to ensure that “the pathways” were comparable or fair. Rather, her Honour considered that her task was simply to say what the 2018 Rules of the Association mean.

  6. The primary judge observed that r 4(1) says nothing about a nominee having been “initiated” as a member of the Chapter, although her Honour considered it was reasonable to think that the secretary of a unit would not nominate someone to be a member of the Association unless that secretary was also content for that person to be a member of the Chapter. Her Honour referred to a document entitled “Ritual of Ceremonies”, first circulated in 2001, consisting of nine pages of detailed instructions for an initiation, including semi darkness, lit candles, the Bible, statuary and an apparently elaborate and lengthy ceremony. Her Honour referred to evidence that that process was used in each of the Chapters and that the ceremony takes at least an hour. Her Honour observed that the 2003 Rules of the Association say nothing about the adherence to such rituals at the Chapter level before a nomination for membership of the Association was valid.

  7. The primary judge concluded that applicants for membership, whose nominations were submitted on 9 October 2018 and endorsed by the Committee of Membership on 11 October 2018 and whose names were entered on the register of members a few days later became members of the Association in accordance with r 3(2)(b) on entry into the register. That is the critical conclusion to which the Dissenting Members take exception.

The Questions in the Appeal

  1. The primary question in the appeal concerns the validity of the resolutions adopting the 2018 Constitution of the Association purportedly passed at the November 2018 Meeting. That depends upon the meaning and effect of the provisions contained in Pt II of the 2018 Rules of the Association concerning membership, which consisted of rr 3 to 12 inclusive. Those provisions must be construed against the background of earlier forms of the Rules going back to the 1993 Rules of the Association.

  2. The dispute concerning the validity of the resolution adopting the 2018 Constitution of the Association concerns the purported admission of new members of the Association who, the Dissenting Members contend, were not eligible for membership of the Association. It is necessary, before considering the contentions of the parties, to examine the language of the relevant provisions of the 2018 Rules of the Association.

Admission of Members under the 2018 Rules of the Association

  1. Part I of the 2018 Rules of the Association deals with “PRELIMINARY”. Rule 1(2) contains the following relevant definitions:

(a)   “Ordinary Member” means a member who is not an office bearer of the Association;

(b)   “Secretary” means –

(i)   the person holding office under the rules as secretary of the Association; or

(ii)   where no such person holds that office, the public officer of the Association;

…

(f)   “unincorporated association” means AHEPA NSW also known as the Order of AHEPA NSW.

  1. Part II, which consists of rr 3 to 12, deals with “MEMBERSHIP”. Rule 3 deals with “MEMBERSHIP QUALIFICATIONS” and r 4 deals with “NOMINATION FOR MEMBERSHIP”.

  2. Rule 3(1) provides that any person who has:

(a)   been a financial member of the unincorporated association on the 30th June of the last financial year:

and

(b)   agrees to be bound by the code of ethics and rules of the unincorporated association

Shall be entitled to be a member of the Association.

There is then a proviso that, until such time as a person has been a financial member of the unincorporated association on the 30th June of the last financial year, such person shall be deemed to be an associate member and shall not to participate in elections or resolutions.

  1. Rule 3(2) provides that a person is qualified to be a member of the Association if but only if:

(a)   the person is a person referred to in [s 15 of the 1984 Associations Act] and has not ceased to be a member of the Association at any time after incorporation of the Associations under the [1984 Associations] Act; or

(b)   the person is a natural person who –

(i)   has been nominated for membership of the Association by rule Part II - 4(1); and

(ii)   has been approved for membership of the Association by the Committee of the Association.

  1. Under r 4(1), a nomination for membership of the Association is to be made by the Secretary of the unit of the unincorporated association nominating the person for membership of the Association and must be lodged with the Secretary of the Association. Rule 4(2) provides that the Secretary must refer the nomination to the Committee for endorsement by the Committee. Part III of the 2018 Rules of the Association, which consists of rr 13 to 22, deals with “THE COMMITTEE” referred to in r 4. Under r 4(3), the Secretary must notify the nominee of the referral and request the nominee to pay the sum payable by a member as an entrance fee under r  9(1). Under r 4(4), the Secretary must, on payment by the nominee of the sum payable under r 9(1), enter the nominee’s name in the register of members and, upon the name being so entered, the nominee becomes a member of the Association. Under r 9(1), a member of the Association must, upon admission to membership, pay $1 or, where some other amount is determined by the committee, that other amount. Under r 5(1), a person ceases to be a member of the Association if the person is an unfinancial member of the unincorporated association for a consecutive period of two fiscal years.

  2. Under r 8, the Public Officer of the Association must establish and maintain a register of the Association. The Register must specify the name and address of each person who is a member of the Association together with the date on which the person became a member.

  3. Part III, which consists of rr 13 to 22, deals with “THE COMMITTEE”. Under r 13(1)(d), the Committee must not sell, purchase, mortgage, charge, lien, borrow, lend, encumber or create any liabilities without approval first having been received by a special resolution made at the general meeting.

  4. Under r 14(1), the Committee is to consist of:

  • the office bearers of the Association; and

  • such number of ordinary members as corresponds to the number of active Chapters of the unincorporated Association.

The office bearers are the President, the Vice-President, the Treasurer and the Secretary of the Association.

  1. Rule 15 deals with “Election of Members”. Under r 15(1):

(1)   the Committee is to be elected from duly elected office bearers or members of the unincorporated association:

a)   Grand President,

b)   the District President

c)   nominated member from each chapter of the unincorporated association.

  1. Rule 15(2) provides that the duly elected Grand President of the unincorporated association is automatically appointed as the President of the Association and the duly elected District President of the unincorporated association is automatically appointed as the Vice-President of the Association.

  2. Rule 15(3) provides that the nomination of the member from each Chapter of the unincorporated association under r 15(1)(c) is to occur by way of an election process conducted by each of the respective Chapters of the unincorporated association in the month of October and advised in writing to the Secretary by the secretary of the Chapter of the unincorporated association within 14 days of the election. The Vice-Presidents of the Grand and District Lodges of NSW of the unincorporated association are to be alternate members for the Association.

  3. Under r 15(4A) each Chapter of the unincorporated association, together with the committee member elected under r 15(3), must elect an alternate member who may assume all the duties of the elected member in the absence of the elected member at any meeting of the Committee. Under r 15(4B), the Vice-Presidents of the Grand and District Lodges of NSW of the unincorporated association are to be alternate members for the Association.

  4. Rule 15(9) provides for a casual vacancy occurring for any of the following:

  • Grand President of the unincorporated association;

  • District President of the unincorporated association; and

  • in any of the membership of the Committee other than the Grand President or District President.

In that event, “the unincorporated unit” from where the vacancy has occurred is to nominate a replacement by way of the nomination and election process described in r 15(3) to fill the vacancy. However, the elected member replacing the Grand President of the unincorporated association must be either a sitting Grand President or a past Grand President of the unincorporated association and the elected member replacing the District President of the unincorporated association must be either a sitting District President or a past District President of the unincorporated association. The Secretary of the unit of the unincorporated association must notify the Secretary following the election of a committee member.

The Grounds of Appeal

  1. The amended notice of appeal filed on behalf of the Dissenting Members on 21 January 2020 contains 26 grounds, some of which were not pressed. Many of those grounds contain subparagraphs. The written submissions lodged on behalf of the Dissenting Members identified five issues as follows:

  1. interpretation of r 3 of the 2018 Rules of the Association:

  • the meaning of “the unincorporated association”; and

  • whether rr 3(1) and 3(2) were alternative pathways to membership of the Association or cumulative requirements;

  1. whether the November Constitution was validly adopted;

  2. whether the February resolution is invalid;

  3. whether the proposed January resolutions should be permanently enjoined;

  4. whether the secretary and treasurer of the Association were validly appointed.

  1. The submissions identified 19 alleged errors on the part of the primary judge. In order to assist in comprehending the grounds intended to be raised, the Dissenting Members were directed to provide a written summary of their submissions on the construction of the 2018 Rules of the Association. In compliance with that direction, the Dissenting Members provided a summary raising the following propositions:

  1. The term “unincorporated association” must be a reference to the New South Wales based constituent units of AHEPA Australia, subsequently known as AHEPA Australasia and now succeeded by AHEPA Limited;

  2. The plain meaning of the 2018 Rules of the Association suggests that rr  3(1) and 3(2) are cumulative and not independent;

  3. Rules 3(1) and 3(2) are, and their predecessors have always been, cumulative; and

  4. The Association was incorporated to take over the property holding functions of that national body or organisation in so far as those functions are located in New South Wales.

  1. In those circumstances, it might be expected that the Association would require its members to be members of the organisation to whose property the Association succeeded. Following a statutory declaration of 31 July 1993 by the solicitor for the Association, title to the Chippendale property that had been the subject of the Trust Deed was transferred to the Association by the trustees named in the Trust Deed. The memorandum of transfer, which was registered under the Real Property Act 1900 (NSW), records that those registered proprietors had held the title for and on behalf of “the former unregistered association [sic] Order of the AHEPA New South Wales”.

  2. Sixth, the second non-textual argument relied upon by the Dissenting Members is that r 3(1) was introduced into the 1993 Rules of the Association to ensure that new members were not immediately entitled to vote. One might draw the inference that the purpose was to avoid “branch stacking”. That prohibition will be circumvented if r 3(2) provided an alternative pathway to membership.

  3. The language of rr 2 and 3 of Pt II of the 1993 Rules of the Association was taken directly from rr 2 and 3 of the model rules for incorporated associations in the Sch 1 of the Associations Incorporation Regulation 1985 (NSW). Rule 1 of Pt II of the 1993 Rules of the Association was adopted as an additional qualification to r 2. The function of r 1 was not changed by the 2003 amendments, when the renumbering occurred causing it to become r 3, nor by the amendments made in 2005 and 2010, as consolidated in the 2018 Rules of the Association. The discretion of the Committee to reject membership was removed by the 2003 amendments. If rr 3(1) and 3(2) of the 2018 Rules of the Association were not intended to be cumulative, the effect would be that there was no restriction on who could or could not become a member of the Association.

  4. The construction of r 3 contended for by the Dissenting Members is the preferable construction. It follows that the requirements of rr 3(1) and 3(2) are cumulative. A person who has not been a financial member of “the unincorporated association” is not entitled to be a member of the Association, whether or not that person is a person referred to in s 15 of the 1984 Associations Act or is a person who has been nominated for membership of the Association and has been approved for membership by the Committee.

The November 2018 Meeting

  1. There were 127 persons who were permitted to vote at the November 2018 Meeting who did not comply with r 3(1) of the 2018 Rules of the Association, as they had not been financial members of any New South Wales Chapter of AHEPA Australia or its successor on the previous 30 June, namely, 30 June 2018. The minutes of the November 2018 Meeting indicate that 369 votes were cast at the meeting on whether to adopt the new constitution, recording that 290 voted “yes” and 78 voted “no”, rendering a percentage in favour of 78.6. A special resolution of 75 per cent was required to amend the constitution, or 277 (276.75) votes in favour. The difference between the 290 actually recorded and the 277 required was only 13 votes. Had those 127 persons not voted, the requisite majority for amendment of the 2018 Rules of the Association to adopt the 2018 Constitution of the Association may very well have not been satisfied. It follows that the resolution purportedly passed at the November 2018 meeting was invalid. Accordingly, the 2018 Constitution of the Association was not validly adopted by the Association.

The February 2019 Meeting

  1. Since the resolution purportedly passed at the November 2018 Meeting to adopt the 2018 Constitution of the Association was not a valid resolution, it follows that persons who were not entitled to vote at a general meeting of the Association were permitted to vote at the February 2019 Meeting. The resolution purportedly passed at the February 2019 Meeting was therefore invalid. The purported resolutions authorising the Committee of Management of the Association to proceed with negotiations with the Council and to authorise the Committee of Management to obtain funds for the construction and completion of stage one of the Bexley North Bowling Club project were not valid resolutions of the Association.

Conclusion

  1. It follows that the appeal should be allowed. The orders made by the primary judge should be set aside. The Dissenting Members are entitled to have their costs of the proceedings at first instance and of the appeal. The Dissenting Members should be directed to bring in short minutes of the orders to be made in lieu of the orders made by the primary judge.

**********

APPENDIX [31]

31. NB: there are inconsistencies and minor errors within the original documents with respect to headings, formatting, spelling and numbering. These have not been corrected and the extracts replicate, as far as it is possible to do so, the appearance of the provisions in the original documents.

1990 AHEPA Constitution – relevant extracts

CONSTITUTION

The fundamental purpose of the Australian Hellenic Educational Progressive Association being to form institute and perpetuate a fraternal Order so as to promote the objects and principles set out herein, this Constitution is established and ordained.

PART 1 – THE ORDER OF AHEPA NAME

1.   The full name of the Order shall be the «Australian Hellenic Educational Progressive Association» it shall be known as «the Order of Ahepa» and is hereinafter referred to as «the Order».

…

MEMBERSHIP

5.(a)    Any person being at least 21 years of age and who is of good moral character, a believer in the existence of God, and in the Divinity of Jesus Christ, and believes in and advocates the preservation and promulgation of the objects, principles and ideals of the Order who is willing to subscribe to its constitution and to obey the authorities of the Order; who is a resident and a citizen, or has declared their intention to become a citizen of Australia.

(b)    Any person between the ages of 18 and 21 years of age but otherwise qualifying with the requirements of paragraph (a) hereof who resides in an area where there is no active junior organisation of the Order and where there is no possibility of one being established in the near future, may be accepted into membership by special permission of the appropriate Grand or District Lodge.

…

THE AHEPA DOMAIN

7.    The Order in its complete entirety, shall be composed of the following units:

(a)   National Convention;

(b)   Supreme Lodge;

(c)   State Conventions;

(d)   Grand Lodges and District Lodges;

(e)   Chapters;

(f)   Daughters of Penelope;

(g)   Sons of Pericles; and

(h)   Maids of Athena.

…

PART XIV - ORDER OF AHEPA IN THE STATE OF NEW SOUTH WALES

Section 64.    Notwithstanding anything hereinbefore contained the Order of AHEPA in the State of New South Wales (hereinafter referred to as the Order) shall be governed by the following rules:

1. Register:

A register of members shall be kept showing in respect of each member, his name address and the date of commencement of membership.

2. Financial year:

The financial year shall conclude on the 30th day of June in each year.

3. Annual General Meeting:

The Annual General Meeting of members shall be held on the same date as the State Convention and shall be held during the month of July or August in each year when the annual report and audited financial statements shall be presented.

4. Funds:

(a)    All monies received by the Order shall be deposited intact at the earliest possible date to the credit of the Order's bank account. Receipts for monies received shall also be issued promptly.

(b)    All payments in excess of $2.00 made by the Order shall be paid by cheque signed by any two of the President, Secretary or Treasurer.

(c)    All monies received by individual Chapters of the Order shall be paid into the Chapter's respective bank accounts and, the same rules as are contained in (a) and (b) shall apply thereto.

5. Authorisation of Accounts:

The officers of the Grand Lodge referred to in section 20 of the Constitution and who are duly elected, in accordance with the provisions of Section 55 of the Regulations shall constitute the Management Committee of the Order and all accounts shall be presented to end passed for payment at a Management Committee Meeting and full details of such approval shall be entered in the Minute Book. Similarly the officers of a Chapter under the Jurisdiction of the Grand Lodge of New South Wales referred to in Section 33 of the Constitution and duly elected pursuant to the provisions of Section 85 of the Regulations shall constitute the Management Committee of such Chapter and all accounts shall be presented to and passed for payment at a Management Committee Meeting and full details of such approval shall be entered in the Minute Book.

6. Audit:

(a)    The Auditor or auditors shall be elected at the Annual General Meeting. They shall examine all accounts, vouchers, receipts, books etc. and furnish a report thereon to the members at the Annual Meeting. Audits shall be conducted at regular intervals of not more than twelve months.

(b)    An auditor shall not be a member or closely related to a member of the Management Committee.

(c)    Subject to paragraph (d) hereof notice of the intention to nominate an auditor to replace the current auditor shall be given to the secretary at least twenty-one (21) days before the Annual General Meeting. The Secretary shall send a copy of the nomination to the current auditor at least seven (7) days before the Annual General Meeting. The current auditor shall be entitled to attend the Annual General-Meeting and if he so wishes be heard at such Annual General Meeting.

(d)    Where the ·current auditor submits his resignation or notifies the Secretary of his intention not to seek re-election as auditor, paragraph (c) hereof shall not apply.

7. Trustees:

(a)   Not les than three trustees shall be elected at a properly constituted general meeting.

(b)   All property of whatever kind belonging to the Order shall be vested in the Trustees and they shall have the custody of all deeds and documents of title relating to the property of the Order and shall be responsible for the _same and shall deal with and dispose of all the property of the Order whether real or personal for the time being vested in them and the income thereof in accordance with the directions of the Management Committee provided that such directions are not in violation of the trusts upon which the property is held.

8. Dissolution:

(a)   Insofar only as the provisions of Sections 59 to 62 have not been applied or given effect to the Order shall be dissolved in the event of membership being less than three persons or upon the vote of three-quarters majority of members present at a Special General Meeting convened to consider such question.

(b)   Upon a resolution being passed in accordance with paragraph (a) of this rule, all assets and funds of the organisation on hand shall, after the payment of all expenses and liabilities be handed over to such registered or exempted charity or charities as a simple majority of the members at the Special [General] Meeting so convened, or at a subsequent Special General Meeting may decide.

1990 AHEPA Regulations – Relevant Extracts

UNITS OF THE ORDER OF AHEPA

(in chronological order)

(a) GRAND LODGES

Grand      Lodge      QLD      1954

Grand      Lodge      NSW      1954

Grand      Lodge      VIC      1954

Grand      Lodge      WA      1965

Grand      Lodge      SA      1977

Grand      Lodge      ACT      1987

(b) DISTRICT LODGES

District Lodge of Ds of P. Sydney 1978 NSW

3. CHAPTERS: ORDER OF AHEPA

Chap.      Hellas      No.1   Brisbane   1936   QLD

chap.       Prometheus    No.2    Melbourne   1942   VIC   

merged and became

Athenian    No.2    Melbourne    1946    VIC

chap.       Platon       No.4    Rockhampton 1946    QLD

chap.       Pythagoras    No.5    Townsville    1946    QLD

chap.       Prometheus    No.6    Sydney    1953    NSW

chap.       Anatole    No.7    Sydney    1956    NSW

chap.       Diogenes    No.8    Sydney    1957    NSW

chap.       Aristotelis    No.9    Melbourne    1958    VIC

chap.       Archimedes    No.10   Perth       1958    WA

chap.       Phoenix    No.11    Camberra    1972    ACT

chap.       Heracles   No.12    Belmore    1972    NSW

chap.       Anaxagoras    No.14    Adelaide    1973    SA

chap.       Solon       No.15    Box Hill    1976    VIC

chap.       Apollon    No.16    Parramatta    1977    NSW

chap.       Atlas       No.17    Hobart    1978    TAS

4. DAUGHTERS OF PENELOPE

Chap.       Themis    No.1    Brisbane    1953    QLD

chap.       Athena    No.2    Melbourne    1954    VIC

chap.       Arete       No.3    Sydney    1955    NSW

chap.       Aphrodite    No.4    Perth       1959    WA

chap.       Artemis    No.5    Sydney    1971    NSW

chap.      Persephone    No.6    Adelaide    1974    SA

chap.       Elya       No.7    Canberra    1974    ACT

chap.       Antigone    No.8    Belmore   1975   NSW

chap.       Hellene    No.9    Brisbane   1976   QLD

chap.       Demetra    No.10    Parramatta   1977   NSW

chap.       lsmane    No.11    Athens      1990   Greece

5. SONS OF PERICLES

Chap.       Achilles    No.1    Melbourne   1976   VIC

chap.       Ulysses    No.2    Sydney   1977   NSW

chap.       Socrates    No.3    Perth      1979   WA

6. MAIDS OF ATHENA

Chap.       Sophia    No.1    Melbourne    1975   VIC

chap.       Ariadne    No.2    Sydney    1977    NSW

chap.       Thalia       No.3    Perth       1978    WA

chap.       Clio       No.4    Brisbane    1979    QLD

chap.       Diana       No.5    Adelaide    1980    SA

chap.       Electra    No.6    Sydney    1985    NSW

2010 AHEPA Constitution – relevant extracts

PART XIII - ADDITIONAL RULES OF THE ORDER OF AHEPA IN THE STATE OF NEW SOUTH WALES

Notwithstanding anything herein before contained the Order of AHEPA in the State of New South Wales (hereinafter referred to as the Order) shall be governed by the following rules:

The Order of AHEPA NSW Incorporated has adopted this Constitution and By-laws.

Where this Constitution and By-laws conflict with the rules of AHEPA NSW Incorporated, the rules of AHEPA NSW Incorporated shall take precedence.

…

2017 AHEPA Limited Constitution – relevant extracts

PART XIII - ADDITIONAL RULES OF AHEPA IN THE STATE OF NEW SOUTH WALES

Notwithstanding anything herein before contained in the rules of AHEPA in the State of New South Wales (known as Order of AHEPA NSW Inc) shall be governed by the following rules:

AHEPA NSW Incorporated has acknowledged this Constitution and Bylaws.

Where this Constitution and By-laws conflict with the rules of AHEPA NSW Incorporated, the rules of AHEPA NSW Incorporated shall take precedence.

1993 Rules of the Association – relevant extracts

PART II – MEMBERSHIP

1.   Any person who has:

(a)   been a financial member of the unincorporated association for 3 years prior to its incorporation: or

(b)   agrees to be bound by the code of ethics and rules of the unincorporated association adopted in table A

shall be entitled to be a member of the Association.

PROVIDED however that until such time as a person has been a financial member continuously for three years such person shall be deemed to be an associate member and shall not participate in elections or resolutions until the expiry of three years from the date of joining.

2.   A person is qualified to be a member of the Association if, but only if, –

(a) The persons [sic] is a person referred to in section 15(1)(a), (b) or (c) of the Act and has not ceased to be a member of the Association under the Act; or

(b)   The person is a natural person who –

(i)   has been nominated for membership of the Association as provided by rule 3; and

(ii)   has been approved for membership of the Association by the committee of the Association.

NOMINATION FOR MEMBERSHIP

3.   (1)   A nomination ·of a person for membership of the Association

(a)   shall be made by a member of the Association in writing in the form set out in Appendix 1 to these rules; and

(b)   shall be lodged with the secretary of the Association.

(2)   As soon as practicable after receiving a nomination for membership, the secretary shall refer the nomination to the committee which shall determine whether to approve or to reject the nomination.

(3)   Where the committee determines to approve a nomination for membership, the secretary shall, as soon as practicable after that determination, notify the nominee of that approval and request the nominee to pay within the period of 28 days after receipt by the nominee of the notification the sum payable under these rules by a member as entrance fee and annual subscription.

(4)   The secretary shall, on payment by the nominee of the amounts referred to in clause (3) within the period referred to in that clause, enter the nominee's name in the register of members and, upon the name being so entered, the nominee becomes a member of the Association.

PART III - THE COMMITTEE

POWERS, ETC, OF COMMITTEE

12.   The committee shall be called the committee of management of the Association and subject ·to the Act, the Regulation and these rules and to any resolution passed by the Association in general meeting –

(a)    shall control and manage the affairs of the Association;

(b)    may exercise all such functions as may be exercised by the Association other than those functions that are required by these rules to be exercised by a general meeting of members of the Association; and

(c)   has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the Association;

(d)    the committee shall not sell, purchase, mortgage, charge, lier., borrow, lend, encumber or create any liabilities without approval first having been received by a special resolution made at a general meeting.

CONSTITUTION AND MEMBERSHIP

13.   (1)   Subject in the case of the first members of the committee to Section 21 of the Act, the committee shall consist of:

(a)    the office bearers of the Association; and

(b)   three ordinary members;

each of whom shall be elected as set out hereunder.

(2)   The office bearers of the Association shall be:

(a)   the President;

(b)   the Vice President

(c)   the Treasurer; and

(d)    the Secretary.

(3)   Each member of the committee shall, subject to these rules, hold office until the conclusion of the annual general meeting following the date of members election.

(4)    In the event of a casual vacancy occurring in the membership of the committee, the committee may appoint a member of the Association to fill the vacancy and the member so appointed shall hold office, subject to these rules and the Act, until the conclusion of the annual general meeting next following the date of appointment.

ELECTION OF MEMBERS

14.(1)   Nominations of candidate, for election as office bearers of the Association or as ordinary members of the committee -

(a)    may be made orally by any proposal made by a member of the Association at the Annual General Meeting and accompanied by an oral seconder by a member of the Association at the same Annual General Meeting (and accompanied by the written or or.al consent of the candidate).

(2)    If sufficient nominations are received to fill all vacancies on the committee, any vacant position remaining on the committee shall be deemed to be a casual vacancy.

(3)   If the number of nominations received exceeds the number of vacancies to be filled, a ballot shall be held .

(4)   The ballot for the election of office-bearers and ordinary members of the committee shall be conducted at the annual general meeting in such usual and proper manner as the committee may direct.

2003 Rules of the Association

1.   INTERPRETATION

…

(2)    In these rules, except in so for as the context of subject matter otherwise indicates or requires-

...

f)    “unincorporated association” means AHEPA NSW also known as the Order of AHEPA NSW,

…

3.   MEMBERSHIP QUALIFICATIONS

(1)   Any person who has:

(a)   been a financial member of the unincorporated association for three (3) years prior to its incorporation; or and

(b)   agrees to be bound by the code of ethics and rules of the unincorporated association,

shall be entitled to be a member of the Association.

PROVIDED however that until such time as a person has been a financial member continuously for three years, such a person shall be deemed to be an associate member and shall not participate in elections or resolutions until the expiry of three years from the date of joining.

(2)   A person is qualified to be a member of the Association if, but only if:

a) the person is a person referred to in section 15(l)(a), (b) or (c) of the Act and has not ceased to be a member of the Association at any time after incorporation of the Association under the Act; or

b)    the person is a natural person who –

(i)   has been nominated for membership of the Association as provided by rule Part II – 4(1); and

(ii)    has been approved for membership of the Association by the committee of the Association.

4.   NOMINATION FOR MEMBERSHIP

(1)    A nomination of a person for membership of the Association

(a)   shall be made in writing by the secretary of the unit of the unincorporated association nominating the person for membership of the Association; and

(b)   shall be lodged with the Secretary of the Association

(2)   As soon as practicable after receiving a nomination for membership, the Secretary shall refer the nomination to the committee for endorsement by the committee.

(3)   The Secretary shall notify the nominee and request the nominee to pay with in the period of 28 days after receipt by the nominee of the notification the sum payable under rule 9(1) by a member as entrance fee.

(4)   The Secretary shall, on payment by the nominee of the amounts referred to in clause (3) within the period referred to in that clause, enter the nominee’s name in the register of members and, upon the name being so entered, the nominee becomes a member of the Association.

14. CONSTITUTION AND MEMBERSHIP

(1)    Subject in the case of the first members of the committee to Section 21 of the Act the committee shall consist of:

a)   the office bearers of the Association; and

b)    five (5) ordinary members;

each of who shall be elected as set out in Part Ill - rule 15.

(2)    The office bearers of the Association shall be:

a)    the President;

b)    the Vice President;

c)    the Treasurer; and

d)    the Secretary.

(3)    Each member of the committee shall. hold office subject to rule 15.

(4)    In the event of a casual vacancy occurring in the membership of the committee, the vacancy shall be filled in accordance with rule 15(9).

(5)    The President or, in the President's absence, the Vice-President shall preside as chairperson at each meeting of the committee.

(6)    If the President and the Vice-President are absent from a meeting of the committee or unwilling to act, the members present shall elect one of their number to preside as chairperson at the meeting.

15.    ELECTION OF MEMBERS

(1)    The committee shall be elected from the following duly elected office bearers or members of the unincorporated association:

a)   Grand President

b)   District President

c)   nominated member from each chapter of the unincorporated association.

(2)    Provided however that:

a)    the duly elected Grand President of the unincorporated association shall automatically be appointed as the President of the Association

b)    the duly elected District President of the unincorporated association shall automatically be appointed as the Vice President of the Association

(3)    The nomination of the member from each chapter of the unincorporated association under clause (1) c) shall occur by way of an election process to be conducted by each of the respective chapters of the unincorporated association in the month of October and advised in writing to the Secretary by the secretary of the chapter of the unincorporated association within fourteen (14) days following the election of the committee member.

(4)    Each chapter of the unincorporated association shall together with the committee member elected in clause (3). elect an alternate member who may assume all the duties of the elected member in the absence of the elected member at any meeting of the committee.

(5)    The ballot for the election of office-bearers of the Secretary and Treasurer shall be conducted in such usual and proper manner as the committee may direct in the first meeting of the committee following the election of the committee members. The first meeting of the committee following the election of the committee members shall be held no later than one month after the election of the committee members.

(6)    Nominations of candidates, for election as office bearers of the Association shall be:

a)    made orally by any member of the committee at the meeting. convened under clause (5) and

b)    accompanied by the oral seconder at the same meeting and

c)     accompanied by the oral consent of the nominee.

(7)    If the number of nominations received exceeds the number of vacancies to be filled, a ballot shall be held.

(8)    If insufficient nominations are received to fill all vacancies on the committee, any vacant position remaining on the committee shall be deemed to be a casual vacancy.

(9)    ln the event of a casual vacancy occurring for any of the following -

a)   Grand President of the unincorporated association, or

b)    District President of the unincorporated association, or

c)   in any of the membership of the committee, other than the members described in sections a) and b) above, then

the unincorporated unit from where the vacancy has occurred shall nominate a replacement by way of the nomination and election process described in clause (3) to fill the vacancy, subject to the following conditions. The elected member replacing the –

a)    Grand President of the unincorporated association shall be either a sitting Grand President or a past Grand President of the unincorporated association, or the

b)    District President of the unincorporated association shall be either a sitting District President or a past District President of the unincorporated association.

The secretary of the unit of the unincorporated association shall notify the Secretary within fourteen (14) days following the election of the committee member.

The member so appointed shall hold office subject to these rules, until the elections are conducted as described in clause (3). In the event of the casual vacancy occurring for the office of the President of he association, the Vice President shall assume the duties of the President until a President has been elected.

2005 Rules of the Association

3.   MEMBERSHIP QUALIFICATIONS

(1)    Any person who has:

(a)    been a financial member of the unincorporated association on 30 June of the last financial year

(b)    agrees to be bound by the code of ethics and rules of the unincorporated association,

shall be entitled to be a member of the Association.

(2)   A person is qualified to be a member of the Association if, but only if:

a) the person is a person referred to in section 15(l)(a), (b) or (c) of the Act and has not ceased to be a member of the Association at any time after incorporation of the Association under the Act; or

b)    the person is a natural person who –

(i)   has been nominated for membership of the Association as provided by rule Part II – 4(1); and

(ii)    has been approved for membership of the Association by the committee of the Association.

15. ELECTION OF MEMBERS

…

(4A)    Each chapter of the unincorporated association shall together with the committee member elected in clause (3), elect an alternate member, who may assume all the duties of the elected member in the absence of the elected member at any meeting of the committee.

(4B)    That the vice presidents of the lodges (Grand and District Lodges of NSW) of the unincorporated association to be alternate members for the AHEPA NSW Inc.

2010 Rules of the Association

3.   MEMBERSHIP QUALIFICATIONS

(1)    Any person who has:

(a)    been a financial member of the unincorporated association on 30 June of the last financial year; and

(b)    agrees to be bound by the code of ethics and rules of the unincorporated association,

shall be entitled to be a member of the Association.

PROVIDED however that until such time as a person has been a financial member of the unincorporated association on the 30th June of the last financial year, such a person shall be deemed to be an associate member and shall not participate in elections or resolutions.

(2)   A person is qualified to be a member of the Association if, but only if:

a) the person is a person referred to in section 15(l)(a), (b) or (c) of the Act and has not ceased to be a member of the Association at any time after incorporation of the Association under the Act; or

b)    the person is a natural person who –

(i)   has been nominated for membership of the Association as provided by rule Part II – 4(1); and

(ii)    has been approved for membership of the Association by the committee of the Association.

2018 Rules of the Association

3. MEMBERSHIP QUALIFICATIONS

(1) Any person who has:

(a)    been a financial member of the unincorporated association on 30 June of the last financial year and

(b)    agrees to be bound by the code of ethics and rules of the unincorporated association,

shall be entitled to be a member of the Association.

PROVIDED however that until such time as a person has been a financial member of the unincorporated association on the 30th June of the last financial year, such a person shall be deemed to be an associate member and shall not participate in elections or resolutions.

(2)   A person is qualified to be a member of the Association if, but only if:

a) the person is a person referred to in section 15(1)(a), (b) or (c) of the Act and has not ceased to be a member of the Association at any time after incorporation of the Association under the Act; or

b)    the person is a natural person who –

(i)   has been nominated for membership of the Association as provided by rule Part II – 4(1); and

(ii)    has been approved for membership of the Association by the committee of the Association.

4. NOMINATION FOR MEMBERSHIP

(1)   A nomination of a person for membership of the Association,

a)    shall be made in writing by the secretary of the unit of the unincorporated association nominating the person for membership of the Association; and

b) shall be lodged with the Secretary of the Association.

(2)   As soon as practicable after receiving a nomination for membership, the, Secretary shall refer the nomination to the; committee for endorsement by the committee.

(3)   The Secretary shall notify the nominee and request the nominee to pay within the period of 28 days after receipt by the nominee of the notification the sum payable under rule 9(1) by a member as entrance foe.

(4)   The Secretary shall, on payment by the nominee of the amount referred to in clause (3) within the period referred to in that clause, enter the nominee's name in the register of members and, upon the name being so entered, the nominee becomes a member of the Association.

Endnotes

Decision last updated: 26 August 2020

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Cases Citing This Decision

5

Lianos v Order of AHEPA NSW Inc (No 5) [2021] NSWCA 317
Lianos v Order of AHEPA NSW Inc (No 4) [2021] NSWCA 159
Lianos v Order of Ahepa NSW Inc (No 3) [2020] NSWCA 340
Cases Cited

2

Statutory Material Cited

7

Hall v Job [1952] HCA 57
Hall v Job [1952] HCA 57
Hall v Job [1952] HCA 57