Untitled document
City of Melbourne (Electoral) Amendment Regulations 2016
S.R. No. 97/2016
TABLE OF PROVISIONS
Regulation Page
1Objective
2Authorising provisions
3Commencement
4Principal Regulations
5Objectives
6Definitions
7Application
8Silent voter request
9Silent voter record
10Silent voter not required to provide address
11Heading to Division 3 of Part 2 amended
12Voters' roll
13Notice of candidature
14Group name of Lord Mayor and Deputy Lord Mayor
15Nomination for election
16Application of Division
17Submission of how-to-vote card to returning officer
18Details to be included in how-to-vote card submission
19Provision of how-to-vote cards
20Application and interpretation of Division
21Joint statement—Lord Mayor and Deputy Lord Mayor
22Candidate statement—Ungrouped candidates
23Group statement
24New regulation 37A inserted
25Indication of preferences—Lord Mayor and Deputy Lord Mayor
26Indication of preferences—Ungrouped candidates
27Candidate information on the Internet
28Publication of candidate information
29Disclaimer on statements
30New Division 5 of Part 3 inserted
31Form of ballot-paper—Lord Mayor and Deputy Lord Mayor
32Regulation 48 substituted
33Schedule
34Local Government (Electoral) Regulations 2016
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Endnotes
STATUTORY RULES 2016
S.R. No. 97/2016
City of Melbourne Act 2001
Local Government Act 1989
City of Melbourne (Electoral) Amendment Regulations 2016
The Governor in Council makes the following Regulations:
Dated: 2 August 2016
Responsible Minister:
NATALIE HUTCHINS
Minister for Local GovernmentANDREW ROBINSON
Clerk of the Executive Council
1Objective
The objective of these Regulations is—
(a)to amend the City of Melbourne (Electoral) Regulations 2012—
(i)in relation to candidature at elections of the Melbourne City Council; and
(ii)consequent to the Local Government Amendment (Improved Governance) Act 2015 which repealed provisions relatingto the preparation of an exhibition roll and unenrolled candidates nominating incertain circumstances; and
(iii)consequent to the Local Government (Electoral) Regulations 2016; and
(b)to make a minor amendment to the Local Government (Electoral) Regulations 2016 in relation to pre-poll declaration envelopes.
2Authorising provisions
These Regulations are made under section 29 of the City of Melbourne Act 2001 and section 243 of the Local Government Act 1989.
3Commencement
These Regulations come into operation on 7 August 2016.
4Principal Regulations
In these Regulations, the City of Melbourne (Electoral) Regulations 2012[1] are called the Principal Regulations.
5Objectives
In regulation 1(b) of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016".
6Definitions
(1)In regulation 5 of the Principal Regulations—
(a)in the definition of election official, for "regulation 18 of the Local Government (Electoral) Regulations 2005" substitute "regulation 20 of the Local Government (Electoral) Regulations 2016";
(b)in the definition of postal ballot envelope, for "regulation 81 of the Local Government (Electoral) Regulations 2005" substitute "regulation 84 of the Local Government (Electoral) Regulations 2016";
(c)in the definition of silent voter, for "Electoral Act 2002." substitute "Electoral Act 2002;".
(2)In regulation 5 of the Principal Regulations insert the following definitions—
"candidate questionnaire form means the form referred to in regulation 44B and set out in Form 2 in the Schedule;
registered officer has the same meaning as in section 44 of the Electoral Act 2002;
registered political party has the same meaning as in section 3 of the Electoral Act 2002;
voter notice means a notice that is referred to in regulation 48 of the Local Government (Electoral) Regulations 2016.".
7Application
In regulation 6(a) of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016".
8Silent voter request
In regulation 15 of the Principal Regulations, for "the form set out in" substitute "Form 1 in".
9Silent voter record
(1)In the heading to regulation 16 of the Principal Regulations, for "record" substitute "list".
(2)For section 16(1) of the Principal Regulations substitute—
"(1)The Chief Executive Officer must maintain a list of silent voters.".
(3)In section 16(2) of the Principal Regulations—
(a)for "record" substitute "list";
(b)in paragraph (b), for "that he or she no longer" substitute "no longer to".
10Silent voter not required to provide address
In regulation 18 of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016".
11Heading to Division 3 of Part 2 amended
In the heading to Division 3 of Part 2 of the Principal Regulations omit "exhibition and".
12Voters' roll
(1)For the heading to section 19 of the Principal Regulations substitute—
"Voters' roll".
(2)In regulation 19(1) of the Principal Regulations, for "An exhibition roll prepared under section 11B of the City of Melbourne Act 2001 and a voters' roll prepared under section 11D(2) of that Act must include the following details" substitute "For the purposes of section 11D(2) of the City of Melbourne Act 2001, the following particulars are prescribed".
(3)Regulation 19(2) of the Principal Regulations is revoked.
(4)In regulation 19(3) of the Principal Regulations omit "exhibition roll and the".
13Notice of candidature
For regulation 20(1)(b) of the Principal Regulations substitute—
"(b)the address of each candidate in respect of which the candidate is enrolled on the voters' roll;".
14Group name of Lord Mayor and Deputy Lord Mayor
After section 22(3) of the Principal Regulations insert—
"(3A)A request must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act1989 for the receipt of nominations; or
(b)if the returning officer has advised candidates that the request is to be received at another place, at that other place; or
(c)by electronic communication in accordance with any conditions determined by the returning officer.".
15Nomination for election
(1)In regulation 24(1) of the Principal Regulations—
(a)for "A nomination form of a candidate for election to the office of Councillor must be in writing and, for the purposes of clause 5(1)(a) of Schedule 2 to the Local Government Act 1989, include" substitute "For the purposes of clause 5(1)(a) of Schedule 2 to the Local Government Act1989, a nomination form of a candidate for election to the office of Councillor must be in writing and contain";
(b)for paragraph (c) substitute—
"(c)the address in respect of which the candidate is enrolled on the voters' roll;".
(2)In regulation 24(3) of the Principal Regulations, for "under" substitute "for the purposes of".
16Application of Division
(1)In regulation 27 of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016".
(2)For the note at the foot of regulation 27 of the Principal Regulations substitute—
"Note
Regulation 46 of the Local Government (Electoral) Regulations 2016 provides that Part 5 of those Regulations applies if a Council does not decide that all voting at an election is to be by means of postal voting.".
17Submission of how-to-vote card to returning officer
(1)For regulation 28(2)(a) of the Principal Regulations substitute—
"(a)at the place specified under clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or".
(2)In regulation 28(3) of the Principal Regulations—
(a)after "person" insert "wishing to submit a how-to-vote card";
(b)for "submission of'" substitute "person submits".
18Details to be included in how-to-vote card submission
In regulation 29(3)(d) of the Principal Regulations—
(a)in subparagraph (i), for "submission" substitute "submitted how-to-vote card and the declaration";
(b)in subparagraph (ii), for "the declaration" substitute "a declaration".
19Provision of how-to-vote cards
(1)In regulation 32(1) of the Principal Regulations omit "or receiving a copy of a registered how-to-vote card".
(2)In regulation 32(2) of the Principal Regulations, for "must immediately" substitute "must, as soon as practicable,".
20Application and interpretation of Division
(1)In regulation 33(1) of the Principal Regulations, for "Local Government (Electoral) Regulations 2005" substitute "Local Government (Electoral) Regulations 2016".
(2)For the note at the foot of regulation 33(1) of the Principal Regulations substitute—
"Note
Regulation 80 of the Local Government (Electoral) Regulations 2016 provides that Part 6 of those Regulations applies if a Council decides that all voting at an election is to be by means of postal voting.".
21Joint statement—Lord Mayor and Deputy Lord Mayor
(1)For regulation 35(6) of the Principal Regulations substitute—
"(6)A joint statement must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or
(b)if the returning officer has advised candidates that joint statements are to be received at another place, at that other place; or
(c)by electronic communication in accordance with any conditions determined by the returning officer.".
(2)In regulation 35(7) of the Principal Regulations omit "in person".
22Candidate statement—Ungrouped candidates
(1)In regulation 36(2)(a) of the Principal Regulations, for "150" substitute "200".
(2)For regulation 36(6) of the Principal Regulations substitute—
"(6)A candidate statement must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for
the receipt of nominations; or
(b)if the returning officer has advised candidates that candidate statements are to be received at another place, at that other place; or
(c)by electronic communication in accordance with any conditions determined by the returning officer.".
(3)In regulation 36(7) of the Principal Regulations omit "in person".
23Group statement
For regulation 37(6) of the Principal Regulations substitute—
"(6)A group statement must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for thereceipt of nominations; or
(b)if the returning officer has advised candidates that group statements are to be received at another place, at that other place; or
(c)by electronic communication in accordance with any conditions determined by the returning officer.".
24New regulation 37A inserted
After regulation 37 of the Principal Regulations insert—
"37A Group voting tickets
A group voting ticket must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or
(b)if the returning officer has advised candidates that group voting tickets are to be received at another place, at that other place; or
(c)by electronic communication in accordance with any conditions determined by the returning officer.
37BJoint request for grouping of candidates
For the purposes of clause 3 of Schedule 1 to the City of Melbourne Act 2001, a joint request made by 2 or more candidates that their names be grouped on a ballot-paper must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or
(b)if the returning officer has advised candidates that the joint request is to be received at another place, at that other place; or
(c)by electronic communication in accordance with any conditions determined by the returning officer.".
25Indication of preferences—Lord Mayor and Deputy Lord Mayor
(1)For regulation 40(2) of the Principal Regulations substitute—
"(2)An indication of preferences must be lodged—
(a)with the returning officer no later than noon on the 4th day after the close of nominations; and
(b)by either candidate or by a person authorised in writing by one or both candidates.
(2A)An indication of preferences must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or
(b)if the returning officer has advised candidates that joint statements are to be received at another place, at that other place; or
(c)by electronic communication in accordance with conditions determined by the returning officer.".
(2)In regulation 40(3) of the Principal Regulations—
(a)in paragraph (a), before "identify" insert "be in the form of a ballot-paper and";
(b)in paragraph (b)—
(i)for "once only the figures" substitute "a number";
(ii)after "candidates'" insert "order of".
26Indication of preferences—Ungrouped candidates
(1)In regulation 41(1) of the Principal Regulations, after "group" insert "or a person authorised in writing by such a candidate".
(2)For regulation 41(2) of the Principal Regulations substitute—
"(2)An indication of preferences must be lodged with the returning officer no later than noon on the 4th day after the close of nominations.
(2A)An indication of preferences must be lodged—
(a)at the place specified under
clause 3(2) of Schedule 2 to the Local Government Act 1989 for the receipt of nominations; or
(b)if the returning officer has advised candidates that candidate statements are to be received at another place, at that other place; or
(c)by electronic communication in accordance with conditions determined by the returning officer.".
(3)In regulation 41(3) of the Principal Regulations—
(a)in paragraph (a), before "identify" insert "be in the form of a ballot-paper and";
(b)in paragraph (b)—
(i)for "once only the figures" substitute "a number";
(ii)after "candidates'" insert "order of".
27Candidate information on the Internet
In regulation 42 of the Principal Regulations—
(a)after "after" insert "a candidate's";
(b)after "published" insert "in accordance with regulation 43";
(c)after "Council" insert "and may publish it in printed form in accordance with regulation 43".
28Publication of candidate information
(1)In regulation 43(1) of the Principal Regulations, for "the Internet" substitute "an Internet site".
(2)In regulation 43(3) of the Principal Regulations, for "The" substitute "In the case of a joint statement or a group statement, the".
(3)For regulation 43(4) of the Principal Regulations substitute—
"(4)In the case of a candidate statement, the returning officer may only publish the first 200 words of a candidate statement.".
(4)In regulation 43(9) of the Principal Regulations—
(a)for "or a notice" substitute "and any notice";
(b)for "set out" substitute "published";
(c)for "name" substitute "identify".
29Disclaimer on statements
For regulation 44 of the Principal Regulations substitute—
'44 Disclaimer on statements
The returning officer must ensure that on any Internet site or printed form where a joint statement, candidate statement or group statement is published, the following disclaimer is prominently displayed—
"The contents of candidate information are provided by the candidates. Any enquiries about candidate information should be directed to the relevant candidate. Candidate statements are not verified or endorsed by the returning officer.".'.
30New Division 5 of Part 3 inserted
After regulation 44 of the Principal Regulations insert—
'Division 5—Candidate questionnaire
44AApplication of Division
This Division applies to postal elections and attendance elections.
44BLodgement of candidate questionnaire form
(1)A candidate for the office of Lord Mayor or Deputy Lord Mayor or for the office of Councillor may lodge with the returning officer a completed candidate questionnaire form.
(2)The candidate questionnaire form is Form 2 in the Schedule.
(3)A candidate questionnaire form must be lodged before noon on the 4th day after nominations close—
(a)at the place that nominations are received under clause 3(2) of Schedule 2 to the Local Government Act 1989; or
(b)if the returning officer has advised candidates that joint statements, candidate statements or group statements (as the case may be) are to be received at another place, at that other place; or
(c)by electronic communication in accordance with conditions determined by the returning officer.
(4)A lodged candidate questionnaire form must be accompanied by a declaration signed and dated by the candidate which states that the answers provided are true and correct.
(5)If the lodged candidate questionnaire form includes a claim of endorsement by a registered political party, the candidate must lodge a document containing the written consent of the registered officer of the party to the claim of endorsement with the completed candidate questionnaire form.
44CPublication of candidate questionnaire form
(1)The returning officer must not publish an answer contained in a lodged candidate questionnaire form if the form—
(a)contains material that is offensive or obscene; or
(b)is not completed in accordance with the instructions in the form; or
(c)contains material that is unrelated to a question; or
(d)includes a claim of endorsement from a registered political party that is supported by the written consent referred to in regulation 44B(5).
(2)As soon as practicable after the lodged candidate questionnaire form is accepted by the returning officer, the returning officer must—
(a)ensure that the questions in the candidate questionnaire form and the answers given by the candidate (other than an answer to which subregulation (1) applies), are published on an Internet site maintained by or on behalf of the returning officer that is not an Internet site of the Council; and
(b)provide the questions and answers referred to in paragraph (a) in printed form or by electronic communication to any person on request.
(3)The returning officer must publish a notice in place of the questions and answers published under subregulation (2) to the effect that the candidate has not lodged the candidate questionnaire form or has not given the relevant answer (as the case may be) if the candidate—
(a)has not lodged the candidate questionnaire form in accordance with regulation 44B; or
(b)has not given an answer to a question that is in the candidate questionnaire form; or
(c)has given an answer to which subregulation (1) applies.
(4)A notice referred to in subregulation (3) and an answer given by a candidate referred to in subregulation (2)(a) must be published in the order in which the candidates appear on the ballot-paper and must clearly identify the relevant candidate in each case.
(5)The returning officer must ensure that at a postal election, each postal ballot envelope that is sent or delivered in respect of the ward for which the candidate has nominated contains a statement about how the questions and answers referred to in subregulation (2) may be accessed.
(6)The returning officer must ensure that at an attendance election, each voter notice that is sent or delivered in respect of the ward for which the candidate has nominated contains a statement about how the questions and answers referred to in subregulation (2)(a) may be accessed.
44DDisclaimer on candidate questionnaire form
The returning officer must ensure that on any Internet site or printed form where answers contained in a lodged candidate questionnaire form are published by the returning officer, the following disclaimer is prominently displayed—
"Answers to questions contained in lodged candidate questionnaires are provided by the candidates. Any enquiries about a candidate's answers should be directed to the relevant candidate. Answers to candidate questionnaires are not verified or endorsed by the returning officer.".'.
31Form of ballot-paper—Lord Mayor and Deputy Lord Mayor
In regulation 45(c) of the Principal Regulations omit "from".
32Regulation 48 substituted
For regulation 48 of the Principal Regulations substitute—
'48 Application of Local Government (Electoral) Regulations 2016
Subject to regulation 6 of these Regulations, regulations 20 and 23 and Parts 5 to 10 of the Local Government (Electoral) Regulations 2016 apply to elections at the City of Melbourne as if—
(a)a reference in regulation 48(2)(d) to "regulation 44(6)" were a reference to "regulation 44C(6) of the City of Melbourne (Electoral) Regulations 2012"; and
(b)a reference in regulation 56(2) to "on the day after the close of nominations" were a reference to "on the 5th working day after the close of nominations"; and
(c)regulation 84(4)(b) were replaced by—
"(b)candidate information within the meaning of regulation 5 of the City of Melbourne (Electoral) Regulations 2012; and"; and
(d)a reference in regulation 84(4)(c) to "regulation 44(5)" were a reference to "regulation 44C(5) of the City of Melbourne (Electoral) Regulations 2012"; and
(e)a reference in regulation 88(1) to "section 24A of the Act" were a reference to "section 11E of the City of Melbourne Act 2001"; and
(f)a reference in regulation 89(4) to "candidate statements" were a reference to "joint statements, candidate statements or group statements"; and
(g)regulation 90(2)(a) were replaced by—
"(a)the day on which the voters' roll is certified under section 11D(5) of the City of Melbourne Act 2001; or"; and
(h)a reference in regulation 119(1) to "section 40(1) of the Act" were a reference to "section 19 of the City of Melbourne Act 2001"; and
(i)after regulation 119(2)(c) there was included—
"(ca)the voter was enrolled under section 9A(2), (3) or (5), 9B, 9C or 9D of the City of Melbourne Act 2001 and the voter's postal address listed on the voters' roll is an address not located in Australia;"; and
(j)a reference in regulation 122 to—
(i)"section 40(3A) of the Act" were a reference to "section 19(8) of the City of Melbourne Act 2001"; and
(ii)"section 40(1A)" were a reference to "section 19(2) of the City of Melbourne Act 2001".'.
33Schedule
(1)In the Schedule to the Principal Regulations, above "Regulation 15" insert "FORM 1".
(2)After Form 1 of the Schedule to the Principal Regulations insert—
"FORM 2
Regulation 44B
CANDIDATE QUESTIONNAIRE
A candidate may provide answers to the following questions. Answers in response to this questionnaire lodged with the returning officer before noon on the 4th day after nominations close may be published on the Victorian Electoral Commission's Internet site and be made available to any person on request.
Name:
Ward (if applicable):
Instructions to complete the questionnaire are in italics below.
Have you undertaken training1 to help prepare you to take on the responsibility of being a Councillor? * Yes / * No
If yes, provide the name of the course and the course provider.
Maximum 40 words
Have you read the (name of Council) Council's current
Council Plan? * Yes / * No
Have you read the (name of Council) Council's current
Councillor Code of Conduct? * Yes / * No
Are you endorsed by a registered political party2? * Yes / * No
If yes, provide the name of the registered political party.
Are you currently a Councillor? * Yes / * No
If yes, what has been your attendance record at Council meetings3 during your current term of office?
< 50% / 50 – 75% / 75 – 90% / > 90%
Indicate one
What are your contact details (so that voters can contact you)?
Provide details
* Delete if not applicable.
Notes
1 Examples of training include training provided by the Melbourne City Council, the Victorian Local Governance Association, the Municipal Association of Victoria or the Australian Institute of Company Directors.
2 Registered political party has the same meaning as in Part 4 of the Electoral Act 2002.
3 Council meetings means ordinary meetings and special meetings of the Council referred to in section 83 of the Local Government Act 1989 but does not include meetings held for which a Councillor has been granted leave from attending by the Council.".
34Local Government (Electoral) Regulations 2016
In regulation 54(2) of the Local Government (Electoral) Regulations 2016[2], after "fifth" insert "working".
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Endnotes
[1] Reg. 4: S.R. No. 30/2012.
[2] Reg. 34: S.R. No. 91/2016.
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