Treasury Regulations (Amendment) (Cth)
STATUTORY RULES
REGULATIONS UNDER THE AUDIT ACT 1901-1969.*
I,
THE GOVERNOR-GENERAL in and over the Commonwealth of Australia, acting with the
advice of the Federal Executive Council, hereby make the following Regulations
under the
Dated this sixth day of March, 1972
Paul Hasluck
Governor-General.
By His Excellency's Command,
(Sgd) PETER HOWSON
Minister for the Environment, Aborigines and the Arts
for and on behalf of the Treasurer.
Amendments of the Treasury Regulations
“ 3. These Regulations are divided into Parts, as follows:—
Part I.—Preliminary (Regulations 1-6).
Part II.—Receipt of Public Moneys (Regulations 7-44).
Part III.—Payment of Public Moneys.
Division 1.—Certifying Officers (Regulations 45-65).
Division 2.—Authorizing Officers (Regulations 66-99).
Division 3.—Paymasters (Regulations 100-122).
Division 4.—Commonwealth Sub-Treasuries (Regulations 123-126).
Part IV.—Miscellaneous (Regulations 127-134).”.
(
a ) by omitting from sub-regulation (1.) the definition of “ head of expenditure ” and inserting in its stead the following definition:—
“ ‘ head of expenditure ’ means—
(
a ) a division in the Schedule to an annual Appropriation Act that has no sub-division or items;(
b )a sub-division of a division in the Schedule to an annual Appropriation Act that has no items;(
c ) an item of a division, or of a sub-division of a division, in the Schedule to an annual Appropriation Act;(
d ) a Special Appropriation;(
e ) a separate account of the Trust Fund; and(
f ) a separate account of the Loan Fund;”;
* Notified in the
Statutory Rules 1942, No. 523, as amended by Statutory Rules 1943, No. 32; 1953, No. 3; 1959, No. 9; 1961, Nos. 77 and 122; 1964, No. 21; 1965, Nos. 32 and 169; 1966, No. 176; and 1968, No. 87.
17533/69—Price 25c 10/18.8.1971
(
b )by omitting from that sub-regulation the definition of “Sub-Treasury” and inserting in its stead the following definition:—
“ ‘ Sub-Treasury ’ means a Commonwealth Sub-Treasury;”;
(
c ) by inserting in that sub-regulation, after the definition of “the Auditor-General”, the following definition:—“ ‘ the Authorizing Officer ’, in relation to an advance, means the Authorizing Officer who authorized the payment of the account for the advance;”;
(
d )by adding at the end of that sub-regulation the following definition:—
“ ‘ the Secretary ’ means the Secretary to the Department of the Treasury.”;
(
e ) by omitting from sub-regulation (2.) the words “ to the Department of the Treasury ”; and(
f ) by adding at the end thereof the following sub-regulation:—“ (3.) For the purposes of these Regulations, where an advance is made to a bank for the credit of an official bank account with that bank, the advance shall be deemed to have been made to the person authorized to operate on that account.”.
“ 30. Where a repayment is made—
(
(
b ) if the repayment is made to another person—the Collector or the Receiver to whom the repayment is remitted by that person,
shall cause a statement of the repayment, in accordance with Form 6, to be prepared and forwarded to an Authorizing Officer maintaining an appropriation ledger in which it is appropriate to include particulars of the repayment.”.
“ 35. Receivers and Collectors shall maintain records of their collections.”.
(
a ) by omitting from sub-regulation (1.) the word “ sub-regulation ” and inserting in its stead the word “ regulation ”; and
(
“ 52aa.—(1.) Regulation 51 of these Regulations and the last preceding regulation do not apply to—
(
(
b )supplies to be obtained under an existing contract between a supplier and the Commonwealth or a State;(
c ) supplies to be obtained from the Australian Government Publishing Service, the Commonwealth Government Printing Office, a State Government Printing Office, Commonwealth factories, Commonwealth workshops, Commonwealth stores or Commonwealth dockyards;(
d )supplies that by their nature can be obtained only from a State Government Department, an authority of a State or Territory or a municipal or other local governing body;(
e ) supplies of radioactive isotopes for medical purposes to be obtained by the Commonwealth X-ray and Radium Laboratory of the Department of Health from the Australian Atomic Energy Commission.
“ (2.) Where the Secretary certifies that compliance with regulation 51 of these Regulations, or with the last preceding regulation, in respect of supplies of a kind specified in the certificate is, having regard to the nature of the supplies and to the established practices in a profession, business, trade or industry connected with the supply of supplies of that kind, impracticable or inexpedient, regulation 51 of these Regulations or the last preceding regulation, as the case may be, does not apply to supplies of that kind.
“ (3.) The next succeeding sub-regulation applies to supplies of the following kinds:—
(
a )metals for use in the manufacture, by or on behalf of the Commonwealth, of coins, medals, medallions, plaques and other like objects at a mint;(
b ) supplies relating to the defence of the Commonwealth;(
c ) supplies for the Department of Works;(
d ) supplies obtained by or on behalf of the Administrator of the Territory of Christmas Island in connexion with the administration of the Territory; and(
e )supplies approved, or to be obtained, by the Commonwealth Stores Supply and Tender Board or by a Tender Board of a Department.
“ (4.) Where the Secretary, or an officer authorized by him by instrument in writing for the purpose, certifies, in respect to particular supplies, being supplies of a kind to which this sub-regulation applies, that compliance with regulation 51 of these Regulations, or with the last preceding regulation, is, by reason of the urgency with which those particular supplies are required, the sources of those particular supplies or otherwise, impracticable or inexpedient, regulation 51 of these Regulations or the last preceding regulation, as the case may be, does not apply to those particular supplies.”.
“ (2.) Where an amount to be refunded can be identified with a particular collection in a record of collections maintained in pursuance of regulation 35 of these Regulations, the Receiver or Collector who maintains the record shall, unless the Secretary requires him to comply with the next succeeding sub-regulation—
(
a )certify that the amount to be refunded has been received and has been paid to the Receiver or to the Commonwealth Public Account, as the case may be; and(
b )make a note against the entry of the collection in the record of collections that he has so certified.
“ (3.) Where an amount to be refunded cannot be identified with a particular collection in a record of collections maintained in pursuance of regulation 35 of these Regulations, or where the Secretary so requires, an officer authorized by instrument in writing in that behalf by the Chief Accounting Officer shall examine the claim and, if he is of the opinion that the amount is properly due for refund, shall—
(
a )certify that he has examined the claim and that the amount is properly due for refund; and(
b )make a record of the fact that he has so certified.
“ (4.) A reference in this regulation to the Secretary shall be read as including a reference to a person holding an office in the Department of the Treasury of Deputy Secretary or First Assistant Secretary.”.
“ 71.—(1.) Unless the Secretary otherwise requires, where an Authorizing Officer authorizes the payment of an account, he shall—
(
a ) where the payment has been authorized on the account—forward the account; or(
b ) in any other case—forward the account and the document on which the payment has been authorized,
to a Paymaster.
“ (2.) A reference in this regulation to the Secretary shall be read as including a reference to a person holding an office in the Department of the Treasury of Deputy Secretary or First Assistant Secretary.”.
“ 74.—(1.) Subject to regulation 67 of these Regulations, an Authorizing Officer shall not authorize the payment of an account for an advance except an advance of one of the following kinds:—
(
a ) an advance to a Paymaster for counter cash to enable him to cash cheques for payees;(
b ) an advance to an officer for petty cash;(
c ) an advance to an officer to enable him to make payments of—
(i) salaries and wages and payments in the nature of salaries and wages; or
(ii) sustenance, living, meal, camping or other like allowances;
(d) an advance to an officer to enable him to make payments to officers or employees for travelling allowances or expenses;
(e) an advance to an officer to enable him to make advances of—
(i) salaries and wages and payments in the nature of salaries and wages; or
(ii) sustenance, living, meal, camping or other like allowances;
(f) an advance to an officer to enable him to make advances to officers or employees for travelling allowances or expenses;
(g) an advance of salaries and wages and payments in the nature of salaries and wages;
(h) an advance of camping allowances;
(i) an advance to an officer or employee for travelling allowances or expenses; and
(j) an advance of any other kind approved by the Secretary.
“ (2.) An advance of the kind referred to in
paragraph (
“ (3.) A person who receives an advance of a kind
referred to in paragraphs (
“ (4.) A person who receives an advance of a kind
referred to in paragraph (
(
(
b )where the advance was made subject to conditions approved by the Secretary—shall comply with those conditions.
“ (5.) A reference in this regulation to the Secretary shall be read as including a reference to a person holding an office in the Department of the Treasury of Deputy Secretary or First Assistant Secretary.
“ 75. An advance shall be charged—
(
a )if it is of a kind referred to in paragraph (a )of sub-regulation (1.) of the last preceding regulation—to the head of expenditure entitled ' Advance to the Treasurer ';(
b )if it is of a kind referred to in paragraph (b )of that sub-regulation—to the head of expenditure relating to incidental and other expenditure; and(
c ) if it is of any other kind—to the head of expenditure under which provision is made for the service for which the advance is made.
“ 76.—(1.) Subject to the next succeeding sub-regulation,
an advance or portion of an advance, other than an advance referred to in
paragraphs (
“ (2.) An advance, or portion of an advance, shall not be transferred under the last preceding sub-regulation to a person other than a person to whom the advance could have been made.
“ (3.) For the purposes of sub-regulations (3.) and (4.) of regulation 74 and regulations 78, 79 and 80 of these Regulations, a person to whom an advance, or portion of an advance, is transferred under sub-regulation (1.) of this regulation shall be deemed to be the person to whom that advance, or that portion of an advance, as the case may be, was made.
“ 77. An Authorizing Officer shall keep a register of
advances and shall enter in that register particulars of all advances other
than an advance referred to in paragraph (
“ 78.—(1.) Unless the Secretary, or a person
authorized by him for the purpose, otherwise requires, a person to whom an
advance (other than a standing advance or an advance of a kind referred to in
paragraphs (
(
a ) furnish vouchers in respect of the use of so much of the advance as is used to the Authorizing Officer; and
(
“ (2.) Unless the Secretary, or a person authorized by him for the purpose, otherwise requires, an officer or employee to whom an advance for travelling allowances or expenses is made shall, within the prescribed period—
(
a ) furnish an account, in accordance with Form 12a, relating to the journey in respect of which the advance was made to the Authorizing Officer; and(
b )repay so much of the advance as exceeds the amount shown in that account opposite to the word ' Sub-total ' to a Collector or Receiver.
“ (3.) In the application of the last two preceding sub-regulations in relation to an advance, a reference to the prescribed period shall be read as a reference to—
(
a ) in the case of an advance of a kind referred to in paragraphs (c ) or (e ) of sub-regulation (1.) of regulation 74 of these Regulations that is made to the Money Order Account—the period of twenty-eight days immediately following the making of the advance;(b) in the case of an advance of a kind referred to in the last preceding paragraph that is made to an official bank account—the period of fourteen days immediately following the making of the advance;
(c) in the case of an advance of a kind referred to in paragraph (a) of this sub-regulation that is made in cash—the period of seven days immediately following the making of the advance;
(d) in the case of an advance of camping allowances—the period of fourteen days immediately following the expiration of the period of camping in relation to which the advance is made;
(e) in the case of an advance for travelling allowances or expenses in respect of a journey part of which is to be made in a country other than Australia or a Territory of the Commonwealth but which is to terminate in Australia or a Territory of the Commonwealth—the period of twenty-eight days immediately following the completion of the journey;
(
f ) in the case of any other advance for travelling allowances or expenses—the period of fourteen days immediately following the completion of the journey in relation to which it is made; or(
g )in the case of any other advance—the period of three days immediately following the date on which the service for which the advance is made is completed.
“ (4.) Where a person to whom an advance (other than a standing advance) for travelling allowances or expenses, or of sustenance, living, meal, camping or other like allowances, is made does not make the journey or become entitled to any payment by way of the allowance for which the advance was made, that person shall repay the advance to a Collector or Receiver.
“ (5.) Where a voucher, or an account in accordance with Form 12a, is furnished to the Authorizing Officer, or a repayment is made, in accordance with sub-regulation (1.), (2.) or (4.) of this regulation, the Authorizing Officer shall enter in his register of advances particulars of all adjustments of the advance that are required to be made by reason of the voucher or the account, certified by a Certifying Officer, or particulars of the repayment, as the case requires.
“ (6.) Where particulars of an advance are entered in the register of advances kept by an Authorizing Officer, other than the Authorizing Officer by whom the payment of the account for the advance is authorized, sub-regulation (1.) or (2.) of this regulation, whichever is appropriate in respect of the advance, and the last preceding sub-regulation apply as if the reference in the sub-regulation to the Authorizing Officer were read as a reference to the Authorizing Officer in whose register of advances particulars of the advance are entered.
“ 79.—(1.) Where an advance has not been adjusted by reason of the failure of the person to whom the advance was made to comply with the last preceding regulation or with a requirement referred to in that regulation, the Authorizing Officer shall inform the appropriate Chief Officer of that failure.
“ (2.) Where an Authorizing Officer is of the opinion that the amount of an advance is excessive, he shall inform the appropriate Chief Officer that he is of that opinion.
“ (3.) The appropriate Chief Officer shall take all steps that he considers necessary to recover—
(a) the amount for which an advance has not been adjusted in accordance with the last preceding regulation; and
(b)the amount by which he considers any advance is excessive.
“ (4.) For the purposes of this regulation—
‘ Authorizing Officer ’, in a case where particulars of an advance have been entered in the register of advances kept by an Authorizing Officer other than the Authorizing Officer by whom the payment of the account for the advance was authorized, means that first-mentioned Authorizing Officer;
‘ the appropriate Chief Officer ’ means the appropriate Chief Officer or an officer authorized by him by instrument in writing for the purposes of this regulation.
“ 80. Where a person to whom a standing advance has been made applies for reimbursement of the advance or part of the advance, he shall furnish to the Authorizing Officer—
(a) vouchers that acquit the whole or the part of the advance, as the case may be; and
(b) an account for reimbursement in accordance with Form 12.”.
“ 84.—(1.) An Authorizing Officer shall maintain an appropriation ledger, which shall include particulars of—
(a) the heads of expenditure under which moneys are available in respect of which he is empowered to authorize payments;
(b) the amounts in respect of which he is empowered to authorize payments under each of those heads of expenditure;
(c) all payments that he has authorized to be made under each of those heads of expenditure; and
(d) subject to the next succeeding sub-regulation, all repayments to the credit of each of those heads of expenditure.
“ (2.) Where the Statement in accordance with Form 6 relating to a repayment has not been signed by the Authorizing Officer, the appropriation ledger maintained by him shall not include particulars of the repayment.
“ (3.) If the Secretary requires an appropriate Chief Officer so to do, the Chief Officer shall submit to the Secretary particulars of the arrangements followed, or proposed to be followed, in maintaining a particular appropriation ledger.
“ (4.) Where, in pursuance of the last preceding sub-regulation, particulars of the arrangements relating to the maintenance of an appropriation ledger are submitted to the Secretary, he may, by instrument in writing—
(a) approve those arrangements; or
(b) vary those arrangements and approve them as varied by him.
“ (5.) Where, under the last preceding sub-regulation, arrangements relating to the maintenance of an appropriation ledger have been approved by the Secretary, the Authorizing Officer maintaining that ledger shall not maintain it otherwise than in accordance with those arrangements.
“ (6.) A reference in this regulation to the Secretary shall be read as including a reference to a person holding an office in the Department of the Treasury of Deputy Secretary or First Assistant Secretary.”.
(a) by omitting from sub-regulation (1.) the words “ in accordance with Form 30 ”;
(b) by omitting from that sub-regulation the words “, Department of the Treasury ”;
(c) by omitting sub-regulations (2.) and (3.); and
(d) by omitting from sub-regulation (4.) the word and figures “ (Form 30) ”.
(a) by omitting from sub-regulation (1.) the word and figures “ (Form 30) ”; and
(b) by omitting sub-regulation (3.).
“ 101. Unless the Secretary otherwise requires, a Paymaster shall not pay an account unless the payment of it has been authorized by an Authorizing Officer.
“ 109.—(1.) Where the payment of an account is duly authorized, unless the Secretary otherwise requires, the Paymaster shall draw a cheque for the payment of the account and verify the correctness of the cheque by comparing the particulars on it with the particulars relating to the payment shown on the account.
“ (2.) A reference in this regulation to the Secretary shall be read as including a reference to a person holding an office in the Department of the Treasury of Deputy Secretary or First Assistant Secretary.”.
“
“ 123. The Treasurer may establish Commonwealth Sub-Treasuries at such places as he thinks fit.”.
(2.) A Sub-Treasury that has been established under the Regulations repealed by the Treasury Regulations or under the regulation repealed by the last preceding sub-regulation shall be deemed to be a Commonwealth Sub-Treasury established under regulation 123 of the Treasury Regulations as amended by that sub-regulation.
“ 129a. The
prescribed amount for the purposes of paragraph (
(
(
b ) by omitting Forms 1, 3, 4, 6, 11, 12, 12a, 13, 16, 17, 24, 28, 28a, 28b, 28c and 37 and inserting in their stead the respective Forms in the Schedule to these Regulations;(
c ) by omitting from Form 35 the symbol “ £ ” (wherever occurring) and inserting in its stead the symbol “ $ ”; and(
d )by omitting from Form 38 the symbols “ £ s. d.” (wherever occurring) and inserting in their stead the symbol “ $ ”.
THE SCHEDULE Regulation 37.
Form 1. Reg. 12.
Commonwealth of Australia. | Sequence No. | T.T. | A.O. Code | Date | Contra Amount (Total of Statement) | Sign | |||
COLLECTOR'S STATEMENT. | |||||||||
Particulars of Receipts | Working Code | Amount | |||||||
$ | c | ||||||||
TOTAL— dollars cents $ | |||||||||
A STATEMENT of all moneys that have come into my possession or control under the above Heads/Sub-Heads of Receipt and related Sub-Treasury ledger working codes for the period ...............................................and this day paid to............................................... | |||||||||
Prepared by ......................../............/............ Checked by......................../............/............ | |||||||||
Paid to ........................................................................ | ||
The Schedule—
Form 3. Reg. 26.
Commonwealth of Australia. RECEIVER'S STATEMENT. | Sequence No. | T.T. | A.O. Code | Date | Contra Amount (Total of Statement) | Sign | |||
Particulars of Receipts | Working Code | Amount | |||||||
$ | c | ||||||||
TOTAL— dollars cents $ | |||||||||
A STATEMENT of all moneys that have come into my possession or control under the above Heads/Sub-Heads of Receipt and related Sub-Treasury ledger working codes and this day paid into the Commonwealth Public Account. | |||||||||
Prepared by..................... /.......... /.......... Checked by..................... /.......... /.......... | |||||||||
Form 4. | Reg. 28. | ||||
Reserve Bank of Australia | NOTES | ||||
SILVER | |||||
| COPPER | ||||
Amount ............................................................................................. | CHEQUES ETC. | ||||
.......................................................................................................... | TOTAL | ||||
Signature...........................................................................................
........................................................................................ Department
Particulars of cheques, etc.
Drawer | Bank | Branch | Amount | Drawer | Bank | Branch | Amount | ||
$ | c | Forward | $ | c | |||||
The Schedule—
Form 6. Reg. 30.
Commonwealth of Australia.
REPAYMENTS TO CREDIT OF EXPENDITURE.
STATEMENT OF AMOUNTS paid this............................................................ day of........... 19 to the Receiver of Public Moneys for the Department of............................................... at..................
Appropriation or Account to be Credited | Particulars, including Reason for Repayment | Number and Date of Account | Amount of Repayment | ||||
Div. | Subdiv. | Item | Working Code | ||||
$ | c | ||||||
TOTAL | $ | ||||||
............................................................................................................................
Form 11. Reg. 46.
Commonwealth of Australia.
REQUISITION FOR SUPPLIES.
Department of............................................................................ No...................................
Head of Expenditure | Working Code | Amount | ||||||||||||||
Div. | Sub-div. | Item | Particulars | |||||||||||||
Funds are available | $ | c | ||||||||||||||
Approved— | ||||||||||||||||
................................./....../...... | ||||||||||||||||
Quantity | Description | As per Contract/Quotation | Amount | Claims passed for Payment | ||||||||||||
Number and Item | Rate | |||||||||||||||
At per | c | No. | Amount | |||||||||||||
$ | c | $ | c | |||||||||||||
The Schedule—
Form 12. Reg. 54.
Commonwealth of Australia.
CLAIM FOR PAYMENT.
Rendered on Department of ........................................................ | ||||||||||
NAME OF CLAIMANT........................................................ (BLOCK LETTERS) Address to........................................................ which cheque........................................................ is to be posted........................................................ (Post Code) | Registration No. | Consecutive No. | ||||||||
Financial Year | ||||||||||
Courtesy titles to be shown (e.g., Mr, Mrs, Miss. Dr.) | ||||||||||
Departmental use only | Appropriation Code/Description | Reqn. No. | *Progress | Working/Cost Code | Amount | |||||
$ | c | |||||||||
* P = Part Delivery * C = Complete Delivery | Total $ | |||||||||
I certify the correctness of this account for the
purposes of sub-section (5.) of section 34 of the | ....................................... Person incurring expense | ......./........../.... | ||||||||
I certify that this account is correct within the
meaning of section 34 of the | ......./........../....... | |||||||||
....................................... Certifying Officer | ||||||||||
Date or Period | Contract/Order No. | Particulars of Claim | Amount | |||||||
........%discount for payment before......../......../........ | $ | c | ||||||||
Total $ | ||||||||||
PLEASE COMPLETE THE 'PAYMENT ADVICE' BELOW TO ENSURE IDENTIFICATION OF THE CHEQUE WHEN RECEIVED.
PAYMENT ADVICE
(To be detached by the Paymaster and enclosed with cheque)
Name of Claimant......................................................................................... | Claimant's Reference | Amount | |
The attached cheque is in payment of a claim on the Commonwealth Department of................................................................................................................. | $ | c | |
Any enquiry concerning this payment should be directed to that department quoting cheque number, amount and date. | |||
DUTY STAMPS SHOULD NOT BE AFFIXED TO THE CHEQUE. | |||
The Schedule—
Form 12a. (
Commonwealth of Australia.
CLAIM FOR TRAVELLING ALLOWANCE.
Rendered on Department of..........................
*NAME OF CLAIMANT............................................... (BLOCK LETTERS) Address to which cheque................................................................. is to be posted................................................................ (Post Code) | Registration No. | Consecutive No. | ||||||||||||
Financial Year | ||||||||||||||
*Courtesy titles to be shown (e.g., Mr, Mrs, Miss, Dr.) | ||||||||||||||
DEPARTMENTAL USE ONLY | Appropriation Code/Description | Working/Cost Code | Amount | |||||||||||
| ........................................................................................ | ........................... | $ ........... | c ........... | |||||||||||
........................................................................................ | ........................... | ........... | ........... | |||||||||||
Total $ | ||||||||||||||
I certify the correctness of this
account for the purposes of sub-section (5.) of section 34 of the | .. /.............. /............... .. /.............. /............... | |||||||||||||
I certify that this account is correct
within the meaning of section 34 of the | ||||||||||||||
Movement Requisition No. | Standard Salary Scale | |||||||||||||
Travelling Allowance (For particulars of movement see back of this form) | Rate | Amount | ||||||||||||
Daily Rate— | Days | Hours | $ | c | ||||||||||
Capital City | .................... . | ........ | ........ | @ per day | .......... | ........ | ......... | .................. | .......... | |||||
Other ...................... ...................... | .................... . | ........ | ........ | @ per day | .......... | ........ | ......... | .................. | .......... | |||||
Weekly Rate— | Weeks | Days | Hours | |||||||||||
Capital City | ........ | ........ | @ per week | .......... | ........ | ......... | .................. | .......... | ||||||
Other ...................... | ........ | ........ | @ per week | .......... | ........ | ......... | .................. | .......... | ||||||
Camping Rate— | Days | Hours | ||||||||||||
Cook Provided | ........ | ........ | @ per day | .......... | ........ | ......... | .................. | .......... | ||||||
Cook not provided | ........ | ........ | @per day | .......... | ........ | ......... | .................. | .......... | ||||||
| ||||||||||||||
Incidental Expenditure (as shown on back of this form) | ||||||||||||||
Sub-Total.... | .............................................. | .......... | ||||||||||||
Strike out whichever is inapplicable. | Total $ | |||||||||||||
PLEASE COMPLETE THE 'PAYMENT ADVICE' BELOW TO ENSURE IDENTIFICATION OF THE CHEQUE WHEN RECEIVED.
PAYMENT ADVICE
(To be detached by the Paymaster and enclosed with cheque)
To........................................................................................................................................................
The enclosed cheque is in payment of a claim on the Commonwealth Department of ............................................for travelling allowance.
Any enquiry concerning this payment should be directed to that department quoting cheque number, amount and date.
DUTY STAMPS SHOULD NOT BE AFFIXED TO THE CHEQUE.
The Schedule—
(
PARTICULARS OF MOVEMENT.
Date | Departure | Arrival | Capital City Rate | Other than Capital City Rate | Camping Rate | |||||||||
19....... | Time | Place | Time | Place | Weeks | Days | Hours | Weeks | Days | Hours | Days | Hours | ||
Total | ||||||||||||||
Incidental Expenditure | Amount | |||||||||||||
$ | c | |||||||||||||
$ | ||||||||||||||
The Schedule—
Form 13. Reg. 52a.
Commonwealth of Australia.
Requisition No................................................................................. Purchase Order No.................
...................................... 19....
To......................................................................
Please supply the undermentioned Goods for the Department of......................................................
Delivery is to be made not later than....................................................................... at......................
Quantity | Description | As per Contract/Quotation | Amount $ c | Receipt of Officer to or for whom supply is given | ||
Number and item | Rate | |||||
At per | c | |||||
THIS PURCHASE ORDER SHOULD BE RETAINED BY THE SUPPLIER It is particularly requested that all accounts be promptly rendered. In the case of delay in payment of accounts, the Head of Department should be communicated with. Please Quote terms of settlement when rendering your account. | $ | |||||
Officer Authorized to Order..........................
Form 16. Reg. 60.
Commonwealth of Australia.
Treasury Regulations.
PETTY CASH.
Date | Signature of Payee or other Person | Service | Amount | ||
$ | c | ||||
Reimbursement claimed............................................................ Cash on hand or in transit.......................................................... Amount of advance................................................................... | |||||
......................
The Schedule—
Form 17. (
Commonwealth of Australia.
CLAIM FOR REFUND.
Rendered on Department of.......................... ..........................
*NAME OF CLAIMANT............................................... (BLOCK LETTERS) Address to .................................................................... which cheque................................................................. is to be posted................................................................ ............................................................................. (Post Code) | Registration No. | Consecutive No. | |||||||
Financial Year | |||||||||
* Courtesy titles to be shown (e.g., Mr, Mrs, Miss, Dr.) | |||||||||
DEPARTMENTAL USE | Appropriation Code/Description | Working/Cost Code | Amount | ||||||
................................................................................. | ....................................... | $ ............ | c ............ | ||||||
................................................................................. | ....................................... | ............ | ............ | ||||||
Total $ | |||||||||
I certify that this account is correct
within the meaning of section 34 of the | |||||||||
.................. /............... /...................... | |||||||||
Date of Preparation of Claim | Particulars of Claim | Amount | |||||||
$ | c | ||||||||
Total $ | |||||||||
PLEASE COMPLETE THE 'PAYMENT ADVICE' BELOW TO ENSURE IDENTIFICATION OF THE CHEQUE WHEN RECEIVED.
PAYMENT ADVICE
(To be detached by the Paymaster and enclosed with cheque)
To........................................................................................................................................................ ....
The enclosed cheque is for refund of............................................................................................. by the Commonwealth Department of.........................................................................................................
Any enquiry concerning this payment should be directed to that department quoting cheque number, amount and date.
DUTY STAMPS SHOULD NOT BE AFFIXED TO THE CHEQUE.
The Schedule—
(
CERTIFICATE TO BE GIVEN WHERE THE AMOUNT TO BE REFUNDED CAN BE IDENTIFIED WITH A PARTICULAR CREDIT IN A RECORD OF COLLECTIONS
I certify that the sum of $................was received at this office on the......... day of..................19..., and was included in an amount of $....................
paid to | *The Receiver of Public Moneys |
The Commonwealth Public Account |
on
the..................day of............19
|
|
|
at..................................
Date / /
CERTIFICATE TO BE GIVEN WHERE THE AMOUNT TO BE REFUNDED CANNOT BE IDENTIFIED WITH A PARTICULAR CREDIT IN A RECORD OF COLLECTIONS
I certify that I have examined thus claim and I am of the opinion that the sum of $........ is properly due for refund.
..................................for Chief Accounting Officer
at......................................
Date / /
* Strike out whichever is inapplicable.
Form 24. Reg. 56a.
DEPARTMENTAL REGISTER OF ACCOUNTS.
Registration Number | Date | Name | Particulars (Period of Service Quantity, Rates, &c.) | Amount | Consecutive Number of Account | Remarks | |
$ | c | ||||||
Form 28. Reg. 56b.
Commonwealth of Australia.
APPOINTMENTS, PROMOTIONS, TRANSFERS, RESIGNATIONS, REMOVALS FROM OFFICE AND VARIATIONS IN PAY.
................................................................................................................................................................
Department/State Division and/or Branch
Pay Day................................................. Fortnight Ending...............................................................
PAY VARIATION ADVICE CERTIFICATE
I CERTIFY that the following pay variation advices have been forwarded for payment for this fortnight and that all such variations have been approved by competent authority:—
Form 28a | . . | |
Form 28b | . . | |
Form 28c | . . |
Prepared by............................. Checked by....................
..................................
.........................(Date)
The Schedule—
Form 28a. Reg. 56aa.
Commonwealth of Australia.
Treasury Regulations
PAY VARIATION ADVICE.
(Use Form 28b if Superannuation/Provident Account Affected)
Serial No
Department, State, Division and/or Branch.............................................. Fortnight Ended..................
Name | Rate of Pay | Date | Particulars | |||||||||||||||||||
If appropriate—New Designation, Classification and Location | Number | Present | As Varied $ | From— | To— | Approved | ||||||||||||||||
For Sub-Treasury Use | Variations in Fortnightly Salary | Variations in Fortnightly Deductions | Staff Section Certificate | |||||||||||||||||||
Old Basic Salary | New Basic Salary | Current Adj. | Deduction | Old Basic | New Basic | Current Adj. | Prepared By............ | |||||||||||||||
Appropriation | $ | c | $ | c | (±)$ | c | $ | c | $ | c | (±)$ | c | ||||||||||
Basic Wage Grade | Checked By .... | |||||||||||||||||||||
Taxation Allowance | Certified correct | |||||||||||||||||||||
Mode of Payment | ||||||||||||||||||||||
Costing Classification | Date................ | |||||||||||||||||||||
The Schedule—
Form 28 Reg. 56aa.
*Class | Commonwealth of Australia. PAY VARIATION ADVICE. | Pay Period / Serial No. | / | |||||||||||||||||||||||||||
Contrib. No. | ||||||||||||||||||||||||||||||
Dept. Code | ||||||||||||||||||||||||||||||
*Pay Ref. | (Including Superannuation and Provident Account Variations) | |||||||||||||||||||||||||||||
Department, Division and/or Branch State Fortnight Ended / / | ||||||||||||||||||||||||||||||
NAME (Block Letters) | Salary Number | Rate of Pay | Date | Reason for Variation—Include reference to Designation and Classification | ||||||||||||||||||||||||||
Mr Mrs Miss | For new contributor include full Christian names | Initials | Present | As Varied | From | To | Approved | |||||||||||||||||||||||
ACCOUNTS ACTION | Variations in fortnightly salary | Variations in fortnightly deductions (Except Superannuation or Provident) | Staff Section Certificate | |||||||||||||||||||||||||||
Old Basic | New Basic | Current Adj. | Deductions | Old Basic | New Basic | Current Adj. | Prepared by | ........... | ||||||||||||||||||||||
$ | c | $ | c | $ | c | + M | $ | c | $ | c | $ | c | +M | |||||||||||||||||
Checked by.............. ................................ | ||||||||||||||||||||||||||||||
Certified correct ................................ | ||||||||||||||||||||||||||||||
Calculated by............ Checked by............Reconciliation Officer............ | Authorized Officer | Date | ||||||||||||||||||||||||||||
Variations in Superannuation/Provident Account Contributions
Date Variation Payable | Superannuation | Provident | For New Contributor Only | |||||||||||||
*T.O.V. | ||||||||||||||||
Details | Salary | Type of Units | Number of Units | Amount of Contribution | Amount of Contribution | Sex..................... | ||||||||||
Old | New | Old | New | Old Basic | New Basic | Current Adj. | +M | Old Basic | New Basic | Current Adj. | +M | If female, indicate Marital Status: | ||||
Max Salary(s) | Contributory | Never Married | ||||||||||||||
D.W.A. | Married | |||||||||||||||
Allowances | Non-contributory | Widowed/Divorced | ||||||||||||||
Total | Reserve | / Tick applicable Box | ||||||||||||||
Units Rejected this Pay Period | TOTAL | If Separation Date of Exit / / | Date | |||||||||||||
Maximum Salary to be shown in all cases except for
certain minors ( *For Superannuation Board Use | Table .............. | If Forms of Election Attached, | If Superannuation Board Query | Birth | / / | |||||||||||
| Part (new contributor only)............... | state how many......... | Joining Service | / / | |||||||||||||
Appointment | / / | |||||||||||||||
No............................ | Date.......................... | |||||||||||||||
The Schedule—
Form 28c. Reg. 56aa.
Commonwealth of Australia. | Prepared by | ||||||||
.............................................. | |||||||||
Checked by | |||||||||
To Finance/Accounts Branch/Section | PAY VARIATION ADVICE. (Use Form 28b if Superannuation/ Provident Account Affected) | Serial No | |||||||
.............................................. | |||||||||
(Department, State, Division and/or Branch) | (Period Ending) | Certified correct | |||||||
No. | Name and Designation (Show whether Permanent, Temporary or Exempt) | Rate of Pay | Date | Reason for Variation | |||||
Present | As Varied | From | To | ......../......../19........ | |||||
ACCOUNTS USE ONLY Calculated by | |||||||||
.............................................. Checked by | |||||||||
.............................................. Record. Officer | |||||||||
.............................................. | |||||||||
Form 37. Reg. 122.
Commonwealth of Australia.
COUNTER CASH ADVANCE CASH BOOK.
Dr. Cr.
Date19 | Particulars of Cash Received | Amount | Date 19 | Particulars of Cheques Cashed | Daily Total of Cheques Cashed | ||||||
No. of Cheques on list | Receiver of Public Moneys to whom Cheques were paid | List No. | |||||||||
Brought forward | $ | c | $ | c | |||||||
Printed by Authority by the Government Printer of the Commonwealth of Australia
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