Treasury Regulations (Amendment) (Cth)
REGULATIONS UNDER THE AUDIT ACT 1901-1952.*
I, THE GOVERNOR-GENERAL in and over the Commonwealth of Australia, acting with the advice of the Federal Executive Council, hereby make the following Regulations under the
Audit Act 1901-1952.
Dated this Seventeenth
day of January, 1953
W.J. McKell
Governor-General.
By His Excellency's Command,
Treasurer.
__________
Amendments of the Treasury Regulations.
(
a )by omitting from the definition of " Authorizing Officer " the word " Governor-General " and inserting in its stead the word " Treasurer ";(
b )by omitting from the definition of " Certifying Officer " the word " Governor-General " and inserting in its stead the word " Treasurer ";(
c ) by omitting the definition " Chief Officer " and inserting in its stead the following definition:—
" ' Chief Officer ' means—
(
a )the officer for the time being occupying the office, or performing the duties, of the—
(i) Permanent Head of a Department;
(ii) Chairman of the Public Service Board;
(iii) Auditor-General;
(iv) Commissioner of Taxation; or
(v) chief executive officer of an authority of the Commonwealth established under an Act;
(
b )the officer for the time being occupying an office which the Public Service Board has determined constitutes the occupant of that office a Chief Officer in a Department; or(
c ) the officer appointed by the Public Service Board, on the recommendation of the Permanent Head, to be a Chief Officer of a Department,
as the case requires;";
______________________________________________________________________________
* Notified in the
Statutory Rules 1942, No. 523, is amended by Statutory Rules 1943, No. 32.
2612.—Price 8d. 9/29.10.1952.
(
d )by inserting, after the definition of " Sub-Treasury ", the following definition:—" ' supplies ' includes works, stores or services that are executed, furnished or performed for the Commonwealth;"; and
(
e ) by omitting the definition of " the Act " and inserting in its stead the following definition:—" ' the Act' means the
Audit Act 1901-1952; ".
(
a ) by omitting from sub-regulation (1.) the words " (other than Receivers for the Department of Trade and Customs) ";(
b ) by omitting sub-regulation (2.);(c) by omitting from sub-regulation (3.) the words " or to the Comptroller-General of Customs, as the case may be,"; and
(d) by omitting from that sub-regulation the word " also " and inserting in its stead the words " every case ".
"
(
(
a ) by omitting from paragraph (a )of sub-regulation (1.) the words ", Receiver or a Receiver for the Department of Trade and Customs " and inserting in their stead the words " or a Receiver "; and (b )by omitting from that paragraph the words ", Receiver's Trust Account, or Collector of Customs' Trust Account " and inserting in their stead the words " or Receiver's Trust Account ".
" 20.—(1.) The Chief Accounting Officer may appoint officers for the purpose of countersigning cheques and shall advise the bank in the case of each appointment.
" (2.) Unless the Treasurer otherwise directs, a cheque drawn on a Collector's Trust Account or Receiver's Trust Account shall be signed by the Collector or Receiver, as the case requires, and shall be countersigned by an officer appointed under this regulation.".
(
a )by omitting from sub-regulation (1.) the words ", a Receiver's Trust Account or a Collector of Customs' Trust Account " and inserting in their stead the words " or a Receiver's Trust Account ";(
b ) by omitting sub-regulation (2.) and inserting in its stead the following sub-regulation:—" (2.) The bank in which a Collector's Trust Account or a Receiver's Trust Account is kept shall each day return to the Collector or Receiver, as the case requires, all cheques drawn on the account and paid during that day together with particulars of the cheques in duplicate."; and
(
c ) by omitting from sub-regulation (3.) the words ", Receiver, or Collector of Customs " and inserting in their stead the words " or Receiver ".
" 27.—(1.) Every Receiver shall deliver to the Sub-Treasury, on the last working day in each financial year, a Receiver's Statement (Form 3) in respect of all moneys paid into The Commonwealth Public Account on that day.
" (2.) If a Receiver does not receive any moneys for payment into The Commonwealth Public Account on the last working day in any financial year, he shall deliver to the Sub-Treasury a Receiver's Statement (Form 3) with the word ' Nil ' written thereon.".
(
a ) by omitting from sub-regulation (1.) the words ", Abstract of Receipts (Form 2) and Receiver's Statement (Form 3) shall " and inserting in their stead the words " and Receiver's Statement (Form 3) shall, subject to any directions of the Treasurer,"; and(
b ) by omitting sub-regulation (2.).
" 42.—(1.) Unless the Treasurer otherwise approves—
(
a )licence forms and forms of receipt shall be obtained from the Government Printer of the Commonwealth;(
b )postage stamps, beer duty stamps, income tax stamps, Treasury Bonds, Treasury Bills and cheque forms on which the name of the Department or of the account is to be printed shall be obtained from the Note Printing Branch of the Commonwealth Bank; and(
c ) other accountable forms shall be obtained from or through the Government Printer of the Commonwealth or of a State.
"
(2.) Bulk stocks of forms referred to in paragraph (
"
(3.) Bulk stocks of forms referred to in paragraphs (
" 44.—(1.) The General Manager of the Note Printing Branch of the Commonwealth Bank, the Government Printer of the Commonwealth or of a State or a person authorized to print, or to arrange for the printing of, accountable forms for the Commonwealth shall furnish to the Auditor-General a list of all accountable forms supplied by or through him.
" (2.) Where a purchase order for accountable forms is lodged by an officer with a person other than the General Manager of the Note Printing Branch of the Commonwealth Bank or the Government Printer of the Commonwealth or of a State, that officer shall forward a copy of the order to the Auditor-General.".
(
a )by omitting from sub-regulation (1.) the word " approved " and inserting in its stead the words " incurred, in anticipation of approval as prescribed by these Regulations,"; and(
b )by omitting sub-regulation (3.) and inserting in its stead the following sub-regulation:—" (3.) The cost of goods obtained or services rendered under this regulation shall not exceed—
(a) Twenty-five pounds in any one ease; or
(b) such other amount as is specified by the Treasurer in relation to a particular class of expenditure.".
“56a.—(1.) Each Certifying Officer shall keep a Register of Accounts in accordance with Form 24 in which there shall be registered all accounts, other than accounts for salaries, wages and allowances in the nature of salaries and for pensions, received by him.
" (2.) Such details shall be entered in the Register of Accounts as will enable a duplicate claim, if made, to be recognized.
" (3.) A reference to the consecutive number appearing on Form 18 or Form 22 and on each certified account shall be made in the Register of Accounts against the entry for that account.
" 56b.—(1.) A Chief Officer, or an officer authorized by him to act under this regulation, shall prepare fortnightly a list, in accordance with Form 28, of all appointments, promotions, transfers, resignations, removals from office and variations in pay, allowances and deductions from pay of officers under the control of the Chief Officer.
" (2.) The Chief Officer or the person so authorized shall forthwith forward one copy of the list to the Chief Auditor and such number of copies of the list as the Treasurer directs to the Certifying Officer.
" (3.) The list shall not be prepared by an officer who prepares claims for salaries.".
" (2.) The initial payment of an increment of salary for a period of less than a fortnight may be calculated in any case in such manner as is approved by the Treasurer.".
" 58a. A Certifying Officer shall keep a Register of Salaries in accordance with Form 25.".
" 63a. A Certifying Officer who certifies accounts for pensions shall keep a Pensions Register in accordance with Form 26 or Form 27, or both, as the case requires.".
" (2.) Unless the Treasurer, in any case, otherwise directs, the person to whom an advance is made shall furnish acquitted vouchers to the Authorizing Officer—
(
a )where the advance is for the payment of such services as salaries, wages, overtime, sustenance allowances and is made—
(i) to the Money Order Account—within twenty-eight days;
(ii) to an official bank account—within fourteen days; or
(iii) in cash—within seven days,
after the making of the advance;
(
b )where the advance is made for the purpose of travelling expenses—within seven days after completion of the journey in respect of which the advance was made; and(
c ) in all other cases, within three days after the making of the advance.".
" 94.—(1.) An Authorizing Officer shall ensure that all accounts, the payment of which has been authorized by him, are returned to him by the Paymaster promptly after payment.
" (2.) The Authorizing Officer shall examine the accounts so returned to ascertain whether all payments have been authorized by him and shall then forward the accounts to the Certifying Officer, who shall file them in their numerical order.
" (3.) Where the Auditor-General requires a paid account or a paid cheque to be forwarded to him and to remain in his custody, the Certifying Officer shall prepare and file a copy of the account or cheque before forwarding the account or cheque to the Auditor-General.".
" 97.—(1.) On receipt of a paid cheque, the Authorizing Officer shall—
(
a )satisfy himself that the cheque is properly indorsed;(
b )make such further examination as he thinks necessary; and(
c ) forward the cheque to the Certifying Officer.
" (2.) The Certifying Officer shall file the paid cheques forwarded to him under the last preceding sub-regulation in their numerical order.".
(
a ) by omitting from paragraph (a )of sub-regulation (1.) the word " cash " (second occurring) and inserting in its stead the words " public moneys "; and(
b ) by omitting from paragraph (c )of that sub-regulation the word " cash " and inserting in its stead the words " public moneys ".
(
a ) by omitting from sub-regulation (2.) the words " with the relative paid accounts to the Sub-Treasury Accountant " and inserting in their stead the words " to the officer in charge of the Sub-Treasury "; and(
b ) by omitting sub-regulation (3.).
" and; (
b )by the Authorizing Officer in the Register of Accounts (Form 24) and on the copy of Form 18 or 22 on which the payment was authorized."
and inserting in their stead the following paragraphs:—
" (
b ) by the Authorizing Officer on the copy of Form 18 or Form 22 on which the payment was authorized; and(
c ) by the Certifying Officer in the Register of Accounts (Form 24).".
(
a ) by omitting from sub-regulation (3.) the word " In " and inserting in its stead the words " Subject to the Act and these Regulations, in "; and(
b )by adding at the end thereof the following sub-regulation:—" (4.) Subject to the Act, these Regulations and any directions which may be issued by the Secretary, Department of the Treasury, directions issued by the Chief Officer shall be followed in all matters concerning the receipt, custody or disposal of, or accounting for, public stores.".
" 131. An officer appointed under the Act or these Regulations to perform duties connected with the receipt or payment of public moneys shall—
(
a )obtain and keep in his office a copy of the Act, the Treasury Regulations and the Treasury Instructions on the Act and those Regulations and note therein all amendments made from time to time;(
b )acquaint himself with the provisions of the Act, the Treasury Regulations and the Treasury Instructions on the Act and those Regulations, as amended from time to time; and(
c ) produce the copy of the Act, the Treasury Regulations and the Treasury Instructions on the Act and those Regulations, upon request made by the Auditor-General or an officer of the Commonwealth Audit Office.
" 131a.—(1.) A Chief Officer shall ensure that copies of the Act, the Treasury Regulations and the Treasury Instructions on the Act and those Regulations are made accessible to all officers who are under his control and whose duties are connected with the receipt or payment of public moneys or with the receipt, custody or disposal of, or accounting for, public stores.
" (2.) The Chief Officer shall ensure that all amendments made from time to time to the Act, the Treasury Regulations and the Instructions specified in sub-regulation (1.) of this regulation are noted in the copies made accessible in compliance with that sub-regulation and shall, upon request made by the Auditor-General or an officer of the Commonwealth Audit Office, produce those copies.".
Form 12. | Commonwealth of Australia. | Reg. 54. | ||||||||||||
GENERAL EXPENSES. | Departmental Registration No. | Departmental Consecutive No. | ||||||||||||
The Commonwealth of Australia. Department of | ||||||||||||||
Dr. to | Claimant's Bank | Claimant's Ref. No. | ||||||||||||
Address to which Advice of Payment will be sent. | Branch | which will be quoted by Dept. on Advice of Payment. | ||||||||||||
| Payment will be made direct to Bank Current Account. | |||||||||||||
Date of Supply or Period of Service. | Particulars. | Order No. | Rate. | Amount. | ||||||||||
£ | ||||||||||||||
| % discount for payment before / / | ||||||||||||||
Total | pounds | £ | ||||||||||||
shillings pence | Cheque No. | |||||||||||||
FOR DEPARTMENTAL USE ONLY. | Financial Year 19 | |||||||||||||
Departmental Approval or Contract Reference No. | Stores Invoice No. | Requisition No. | ||||||||||||
Division. | Sub-Division. | Item. | Departmental Classification. | |||||||||||
I CERTIFY that this account is correct as regards computations, castings, rates of charge and the faithful performance of the services charged.
I
HEREBY CERTIFY that this account is correct within the meaning of Section 34 of
the
(
a )by omitting the expression " Reg. 79." opposite the word and number " Form 24." appearing above Form 24 and inserting in its stead the expression " Reg. 56a.";(
b )by omitting the expression " Reg. 80 " opposite the word and number " Form 25." appearing above Form 25 and inserting in its stead the expression " Reg. 58a."; and(
c ) by omitting the expression " Reg. 81." opposite the word and number " Form 26." appearing above Form 26 and inserting in its stead the expression " Reg. 63a.".
Form 27. Reg. 63a.
Pensions Register.
SUPERANNUATION ACT, DEFENCE FORCES RETIREMENT BENEFITS ACT.
Name | Specimen Signature of Person to whom Pension is payable. | |||||||||||||||
* Wife of * Widow of * Guardian of Children of | ||||||||||||||||
Address | ||||||||||||||||
Office or situation of Officer in respect of whoso service pension is granted | Dates on which payments in respect of children cease— | |||||||||||||||
Department in which Officer was last employed | 1. | / | / | |||||||||||||
State in which Officer was last employed | 2. | / | / | |||||||||||||
Date of commencement of pension | 3. | / | / | |||||||||||||
From Fund. | From Revenue. | Total. | 4. | / | / | |||||||||||
Initial rate of payment per fortnight | £: : | £: : | £: : | 5. | / | / | ||||||||||
First payment from / / to / / | £: : | £: : | £: : | 6. | / | / | ||||||||||
Final payment from / / to / / | £: : | £: : | £: : | 7. | / | / | ||||||||||
Pension suspended from / / to / / | 8. | / | / | |||||||||||||
Fortnightly Rates of Payment. | ||||||||||||||||
Date from. | From Fund. | From Revenue. | Total. | Audit. | Date from. | From Fund. | From Revenue. | Total. | Audit. | |||||||
* When a pension is payable to a wife or widow or to a guardian of children, particulars should be shown of the service of the Officer in respect of whom a pension is granted.
When a fortnightly pension payment is reduced owing to children reaching the age of sixteen years or for other reasons, a suitable notation should be made of the altered rate of pension and proportion thereof payable by the Commonwealth.
Form 28 Reg. 56b.
Commonwealth of Australia.
APPOINTMENTS, PROMOTIONS, TRANSFERS, RESIGNATIONS, REMOVALS FROM OFFICE AND VARIATIONS IN PAY.
Department | Branch | State | Fortnight ending | ) | ||||||||
Name. | Number. | Rate of Pay. | Date of commencement. | Approved by.* | Date of Approval. | Particulars: Whether appointed permanently or temporarily, promoted, transferred, or removed from office; reason for which pay varied and details of Superannuation contributions. | Permanent Variation + Increase. — Decrease. | Current Variation. + Increase. — Decrease. | ||||
Present. | As varied. | |||||||||||
£ | £ | £ | £ | |||||||||
* Governor-General in Council, Minister, Permanent Head, Chief Officer, Public Service Board, as the case may be.
Any increase or decrease of the basic salary (as amended by any permanent variation) payable on the next pay day.
To Date Chief Officer.
Form 33a. Reg. 68.
Commonwealth of Australia.
Entries passed. | Date | No. | BANK DEPOSIT SLIP. Credit undermentioned account.
| ||||||
. | Mgr Acct. | ||||||||
Branch. | Date Lodged. | V. Cons. No. | Amount. | ||||||
Teller | Certified Correct. | ||||||||
Manager. | |||||||||
Account. | |||||||||
Form 33b. Regs. 68, 115. Commonwealth of Australia. Please note that the undermentioned amount has been lodged with your Bank for transfer to your account at Branch indicated. ADVICE OF PAYMENT. Department of No acknowledgment is required. | ||||||
Branch. | Date Lodged. | V. Cons. No. | Amount. | |||
Reference Nos. of claims paid. | Any inquiry in connexion with this payment should be made direct to Department.* | |||||
Form 33c.
Reg. 68.
_______________
Commonwealth of Australia.
Department of
______
BANK SCHEDULE—ORIGINAL. Please credit the undermentioned accounts with the amounts shown opposite their respective names. Payees have been advised that the amounts are being paid into their accounts. A CHEQUE FOR THE TOTAL AMOUNT IS ENCLOSED WITH THIS SCHEDULE. | BANK | |||||
Branch. | Date Lodged. | Voucher Cons. No. | Payee. | Amount. | ||
Paymaster | ||||||
Form 33d. Reg. 68.
Commonwealth of Australia.
Department of
_______________
BANK SCHEDULE—DUPLICATE.
Bank.
Paid in for credit of undermentioned accounts.
Branch. | Date Lodged. | Voucher Cons. No. | Payee. | Amount. |
` |
Paymaster
Form 33b. Reg. 68.
Commonwealth of Australia.
Department of
_______________
BANK SCHEDULE—PAY IN SLIP.
To be stamped and
signed by Bank. Bank.
Paid in for credit of undermentioned accounts.
Branch. | Date Lodged. | Voucher Cons. No. | Payee. | Amount. |
Authorizing Officer
Form 33e. Reg. 68.
Commonwealth of Australia.
Department of
____
BANK SCHEDULE. Paid in for credit of undermentioned accounts. | FINANCE OFFICE COPY (held in Office.) Bank. | |||||
Branch. | Date Lodged. | Voucher Cons. No. | Payee. | Amount. | ||
Cheque No.
_______________
By Authority: L. F. Johnston, Commonwealth Government Printer, Canberra.
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