Repatriation (Staff) Regulations (Cth)
STATUTORY RULES.
––––––
REGULATIONS UNDER THE AUSTRALIAN SOLDIERS’ REPATRIATION ACT 1920-1922.
I,
THE GOVERNOR-GENERAL in and over the Commonwealth of
Australia, acting with the advice of the Federal Executive Council, hereby make
the following Regulations under the
Dated this thirty-first day of October, 1923.
FORSTER,
Governor-General.
By His Excellency’s Command,
THOS. W. CRAWFORD,
for Treasurer.
REPATRIATION (STAFF) REGULATIONS.
Part I.—Preliminary.
1. These Regulations may be cited as the Repatriation (Staff) Regulations.
2. These Regulations are divided into parts as follows:—
Part I.—Preliminary.
Part II.—Functions of Officers.
Part III.—Attendance and Duties of Officers.
Part IV.—Appointments.
Part V.—Transfers.
Part VI.—Classification and Salaries.
Part VII.—Allowances and Overtime.
Part VIII.—Leave and Holidays.
Part IX.—Miscellaneous.
Part X.—Temporary Employees.
Part XI.—Auxiliary Services.
3. In these Regulations, unless the contrary intention appears—
“Chief Clerk” means a Chief Clerk appointed under the Act;
“Commission” means the Repatriation Commission appointed under the Act;
“Departmental Medical Officer” means the Senior Medical Officer of the Branch Office in the State appointed under the Act;
“Deputy-Commissioner” means a Deputy-Commissioner of Repatriation appointed under the Act;
“General Orders” means General Orders issued by the Commission;
“Officer,” “Clerk,” “Employee,” or “Assistant” means an officer, clerk, employee, or assistant appointed under the Act;
“Regulations” means regulations made under the Act;
“Rulings” means rulings made by the Commission;
“Secretary” means the officer appointed as Secretary to the Commission under the Act;
“Temporary Employee” means an employee appointed under the Act to a temporary position;
“The Act” means the
Australian Soldiers’ Repatriation Act 1920-1922;“The Department” means the Department of Repatriation;
“Classified Officer” means an officer appointed under the Act to a classified position;
“Auxiliary Services Staff” means officers appointed under the Act to positions in connexion with Institutions or Factories established for vocational training or medical treatment purposes and controlled by the Department.
4. The Repatriation (Staff) Regulations (being Statutory Rules 1920, No. 150, as amended by Statutory Rules 1920, No. 236, by Statutory Rules 1921, Nos. 77, 128 and 171, and by Statutory Rules 1923, No. 69) are hereby repealed.
Part II.—Functions of Officers.
5. (1) The Commission shall be responsible to the Minister for the general working of the Department and for all the administrative business thereof.
(2) Any power or authority vested in a Deputy-Commissioner by these Regulations shall be exercisable by the Commission.
6. (1) A Deputy-Commissioner shall be responsible to the Commission for the proper and efficient working of the Branch Office in his State, and for all the administrative business thereof.
(2) Any power or authority vested in a Deputy-Commissioner under these Regulations shall be exercisable by the Secretary to the Commission as regards the administration of the Head-Quarters staff.
7. A Deputy-Commissioner shall not—
(
a ) condone any breach of the Act, regulations, rulings, or general orders, or any instructions issued by the Commission; or(
b ) except in cases of extreme urgency, in which event he shall report the matter immediately to the Commission, vary any instructions from the Commission.
8. A Deputy-Commissioner shall ensure that—
(
a ) each officer is supplied with written instructions as to his duties, and that a copy of those instructions, signed by the officer concerned, is filed in his office;(
b ) a copy of all instructions from the Commission is issued to each officer affected by them; and(
c ) an officer resuming duty after absence on leave or on official business shall acquaint himself with all new regulations, rulings, orders, or other instructions issued during his absence.
9. A Deputy-Commissioner shall supply to the Commission such returns and reports, or other information as the Commission requires.
10. On the first day of April of each year the Deputy-Commissioner shall furnish to the Commission a return showing the names of the officers under his control, arranged according to numerical sequence of the classification list; the offices they hold, specifying Division, Class, and Grade; the salaries; an accurate description in moderate detail of the duties performed by each officer, the date of his birth, and the date of his appointment to the Department; and what alterations, if any, are, in his opinion, necessary in the salaries of any officers under his control. Where a position is vacant it shall be indicated on the return opposite the number allotted to that position.
11. A Deputy-Commissioner shall, whenever necessity arises, report to the Commission what alterations are, in his opinion, necessary or expedient for the more economic, efficient, or convenient working of his Branch, or any section thereof, and shall also bring under the attention of the Commission any matter, whether in relation to any officer, or to the work of any section of his Branch, with which he thinks it desirable for the Commission to be acquainted.
12. A Deputy-Commissioner shall immediately report to the Commission the death or resignation of any officer.
13. A Deputy-Commissioner shall report to the Commission whenever it is deemed advisable—
(
a ) to create new offices in any Division in the Branch under his control;(
b ) to abolish any offices in his Branch; and(
c ) to raise or lower the classification or grade of any office, the duties of which have materially changed.
14. Whenever a Deputy-Commissioner finds that the number of officers under his control is greater than the business demands, or can be reduced through re-arrangement of duties or improved methods of working, he shall forthwith report the circumstances to the Commission.
15. A Deputy-Commissioner shall forward to the Commission with such comment or explanation as will afford full information of the facts, copies of all complaints, criticisms, or comments on the Department’s administration appearing in the press.
16. A Deputy-Commissioner shall forward to the Commission, with such comments and remarks as he considers necessary, all reports of legal proceedings and judicial decisions affecting the powers and rights of the Department.
17. Except in cases specified by the Commission the Deputy-Commissioner shall refer all questions, of law and of interpretation of the Act and regulations to the Commission.
18. In the matter of accounts and the collection and
payment of public moneys, officers shall conform strictly to the provisions of
the
19. (1) Officers in charge of sections at branch offices of the Department shall be accountable to the Deputy-Commissioner for the proper and efficient working of their sections, and shall afford him their utmost aid and support.
(2) They shall report in writing to the Deputy-Commissioner—
(
a ) when they consider that a reduction of their staffs can be made through decrease in the volume of work or the rearrangement of duties; and(
b ) any breaches of the Act, regulations, or other official instructions that come to their knowledge.
(3) They shall cause each officer in their sections to be supplied with written and signed detailed instructions as to his duties, and ensure that each officer always has at hand an up-to-date copy of those instructions for his information and guidance.
20. (1) Clerks in charge of sub-sections shall be accountable to the Officer-in-charge of the section for the proper and efficient working of their sub-sections and shall afford him their utmost aid and support.
(2) They shall report in writing to the Officer-in-charge—
(
a ) when they consider that a reduction of staff can be made in their sub-sections, through decrease in the volume of work or re-arrangement of duties; and(
b ) any breaches of the Act, regulations, or other official instructions that come to their knowledge.
Part III.—Attendance and Duties of Officers.
21. All officers are required to acquaint themselves with the Act and regulations, rulings and orders, and decisions and instructions issued in connexion therewith.
22. All officers shall, during hours of attendance, devote themselves exclusively and zealously to the discharge of their public duties, and shall behave at all times with courtesy to the public, giving prompt attention to all reasonable requirements.
23. (1) Every officer shall obey promptly all instructions given him by the officer under whose immediate control or supervision he is placed.
(2) If any officer considers that he has grounds of complaint arising out of those instructions, or from any other cause whatsoever, he may appeal in regard thereto through his Officer-in-charge, who shall forward the appeal, forthwith through the Chief Clerk to the Deputy-Commissioner; but he shall, nevertheless, as far as possible, carry out any instructions which are given to him until they are countermanded by a competent authority.
24. Every officer shall promptly and correctly carry out all duties appertaining to his office, and shall in due course, and at proper times, comply with and give effect to all enactments, regulations, and authoritative instructions made or issued for his guidance in the performance of his duties.
25. Unless otherwise ordered by the Commission, every officer not immediately under supervision shall keep a diary showing the daily duties performed by him, and the time occupied in those duties, and shall,
whenever required, produce the diary, or furnish a copy thereof to the officer under whose authority he is placed or to any other officer authorized by the Commission or Deputy-Commissioner to inspect the diary.
26. Officers shall not—
(
a ) publicly comment on the administration of the Department; or(
b ) use for any purpose, other than the discharge of their official duties, any information gained by or conveyed to them through their connexion with the Department.
27. (1) Officers shall not, except in the course of official duty, without the express direction or permission of the Deputy-Commissioner, give information, directly or indirectly, concerning public business or any other matter of which they have knowledge officially.
(2) The Deputy-Commissioner shall immediately suspend any officer charged with committing a breach of this regulation.
(3) Officers shall sign a declaration of secrecy with regard to information received by them in their official capacity.
28. (1) Officers shall not seek the influence or interest of any person outside the Department in order to obtain promotion, removal, or other advantage.
(2) Any officer who considers that his claim of consideration for promotion has been overlooked may communicate with the Commission in the manner prescribed by the next succeeding regulation.
29. All official communications intended for the Commission shall be forwarded by Officers-in-charge of sections through the Chief Clerk to the Deputy-Commissioner, who shall forward them to the Commission with such comment as he deems necessary.
30. All communications intended for the Deputy-Commissioner shall be forwarded through the Officers-in-charge of sections to the Chief Clerk, who shall forward them to the Deputy-Commissioner with such comment as he deems necessary.
31. (1) No officer other than the Deputy-Commissioner shall give a reference or testimonial to an officer or ex-officer of the Department as to the manner in which he performed his departmental duties.
(2) The Deputy-Commissioner may give references or testimonials only in such cases where the service has been entirely satisfactory.
(3) Cases of doubt shall be forwarded to the Commission.
32. No officer shall, directly or indirectly, solicit or accept gifts or presents from any member of the public concerned, directly or indirectly, with any matter connected with the duties of the officer or in which the Department is interested.
33. An officer shall not demand or receive for his own use any fee, reward, gratuity, or remuneration of any kind whatsoever, other than his official salary and allowances, for services performed by him either in or out of office hours, in connexion with the Department.
34. An officer shall not accept or engage in any paid employment other than in connexion with the duties of his office in the Department unless the permission of the Commission in writing has first been obtained.
35. Any monetary transaction between officers, either as principals or agents, whereby any interest or other return in money or kind is charged or paid, or money is borrowed by senior officers from their subordinates, is forbidden.
36. All officers shall be held responsible for the careful use and preservation of all departmental property in their possession, custody, or care.
37. Except as otherwise ordered by the Commission, the Department’s offices shall be open to the public for the transaction of business from 9 a.m. to 4.15 p.m. on Mondays to Fridays inclusive, and from 9 a.m. to 12 noon on Saturdays.
38. (1) Except where otherwise determined by the Commission, the hours of attendance to be observed shall, subject to these Regulations, be from 9 a.m. to 4.45 p.m., with an interval of one hour for luncheon, except on Saturdays, when the hours of attendance shall be from 9 a.m. to 12 noon.
(2) The ordinary hours of attendance of artisans, labourers, and similar classes shall be from 8 a.m. to 5 p.m., with an interval of one hour for luncheon, except on Saturdays, when the hours of attendance shall be from 8 a.m. to 12 noon.
(3) Where the nature of the duties of any officer or class of officers does not, in the public interest, permit of attendance as prescribed in the last two preceding sub-regulations, other hours of duty may, subject to the directions of the Commission, be specified in departmental instructions by the Deputy-Commissioner.
39. An attendance-book shall be kept, and the Chief Clerk shall be responsible to the Deputy-Commissioner for the proper keeping of the book and the observance by officers of the regulation office hours.
40. (1) Every officer, except those specially exempted by the Commission, shall enter daily in the attendance-book the time of his arrival at and departure from the office.
(2) Officers shall sign immediately upon, and in order of, their arrival at the office, and enter the time of their arrival.
(3) On departure from the office at the termination of the day or period of duty, they shall sign again, entering the time of their departure.
41. (1) The attendance-book shall be accessible to officers before and up to 9.5 a.m. every day, when it shall be withdrawn and a line ruled by a responsible officer under the last signature therein.
(2) The attendance-book shall not be produced for recording departures until the proper time of ceasing duty.
42. The allowance of five minutes before the withdrawal of the attendance-book shall only be regarded as a concession to meet emergent cases. The officers not subject to special instructions in this regard, or not specially exempted from attendance at that hour, shall be in their offices at 9 a.m.
43. Any officer not subject to special orders in that regard, or not specially exempted arriving at the office after 9.5 a.m. shall report to the Chief Clerk, who shall record the time of his arrival in the attendance-book, and, if a satisfactory explanation be not made, his irregularity, if repeated, shall be brought under the notice of the Deputy-Commissioner.
44. (1) An officer subpœnaed or called as a witness shall promptly notify the Deputy-Commissioner.
(2) An officer, required as a witness on behalf of the Commonwealth, shall not be entitled to receive any witness fee, but shall be granted leave with pay for the period of necessary absence, and in cases where the officer is required to travel he may be allowed his ordinary travelling allowance.
(3) An officer subpœnaed or called as a witness on behalf of a State shall, as regards his attendance to give evidence, be deemed to be in the performance of his official duties, and no witness fees (other than the expenses, if any, paid by the Commonwealth for his travelling allowances) shall be charged by or paid to him on account of his being so subpœnaed or called. Any amount received by the officer, otherwise than from the Commonwealth, in respect of travelling expenses shall be paid to the Receiver of Public Moneys and be credited to Miscellaneous Receipts.
(4) An officer subpœnaed or called as a witness in any other circumstances may be granted leave, but such leave shall be without pay, and any fees received as a witness may be retained by the officer.
Part IV.—Appointments.
45. In making appointments to the staff, preference shall be given, other things being equal, to—
(
a ) Married persons who are Australian soldiers within the meaning of the Act, regulations, or rulings, and who served abroad with satisfactory record in any Expeditionary Force raised under the provisions of theDefence Act 1903-1918 for service outside Australia;(
b ) unmarried persons who are Australian soldiers within the meaning of the Act, regulations, or rulings, and who served abroad with satisfactory record in any Expeditionary Force raised under the provisions of theDefence Act 1903-1918 for service outside Australia;(
c ) widows of deceased members of any such Force who died on active service;(
d ) unmarried children of any such deceased members who were dependent on the earnings of those members at any time during the period of twelve months prior to their enlistment; and(
e ) widowed mothers of any such deceased members who were dependent on the earnings of those members at any time during the period of twelve months prior to their enlistment.
46. (1) The Deputy Commissioner shall, by means of a Staff Order, notify members of the staff of his branch of the existence of a vacancy in any position carrying salary from £218 per annum to £372 per annum.
(2) The Deputy Commissioner may, subject to the approval of the Commission, make an appointment to a position carrying salary up to and including £372 per annum from members of the staff of his branch or from suitable trainees of the Department or from men registered for employment.
(3) A vacancy in a position carrying salary of £382 per annum and upwards shall be notified by the Commission to the staffs at the various branches through the Deputy Commissioners:
Provided that the Commission may at its discretion proceed to fill the vacancy without that notification.
(4) Applications for appointment to a position carrying salary of £382 per annum and upwards shall be forwarded to the Commission, indorsed by the Deputy Commissioner concerned with any comment he thinks fit.
(5) Where a position calls for special knowledge and experience, and an officer of the Department is not available for appointment or is not capable of filling the position, or in case no suitable officer has applied for the vacant position, the Commission may direct that the position be advertised in the public press.
47. (1) Notwithstanding anything contained in these Regulations, officers employed under the Act who have not been engaged for any definite period of service shall hold office during the pleasure of the Commission.
(2) The Commission may at any time terminate the appointment of any officer without assigning any reason therefor.
Part V.—Transfers.
48. (1) No officer shall refuse transfer from one position to another of equal importance in any part of the Commonwealth.
(2) The circumstances of individual officers will receive due consideration, but while attention will be given to the objections of a personal private nature, it is to be understood that private considerations must give place to the interests of the Department.
(3) Should any officer object to a change of station or work on the grounds that it will involve him in pecuniary loss, or that the change is not to a position of equal importance, he may apply through the Deputy Commissioner for permission to decline the transfer. If the Commission finds that the objections are well founded, permission may be granted, without prejudice to the officer’s right, to future promotion or appointment. Provided that he shall have no grounds of appeal against loss of seniority should another officer be appointed to the position, and should the Commission determine that it is of higher status than the position occupied by the officer objecting to the transfer.
49. Where officers desire to exchange positions the Commission may approve of the exchange.
50. (1) The Deputy Commissioner may temporarily transfer an officer from one position to another.
(2) Where it is necessary temporarily to transfer an officer of a lower class or grade to fill a higher position the most competent available officer shall be selected.
51. (1) Officers who are transferred from one locality to another solely at their own request or by exchange, except as provided for in sub-regulation (3) of this regulation, shall bear the whole cost of their removal.
(2) If transferred on account of misconduct, the cost shall be borne by the officers in fault, unless otherwise determined by the Commission, prior to removal.
(3) Where officers are transferred—
(
a ) in the interests of the Department;(
b ) to meet departmental convenience; or(
c ) in the ordinary course of promotion,
the actual cost of the conveyance of such officers, as well as that of their wives and children, shall be paid by the Department.
52. (1) Payment of the cost of removing furniture and household effects shall be subject to the following limitations:—
Officer’s Salary. | Maximum Amount Allowed. |
£ | |
Under £362................................ | 35 |
£362 to £650.............................. | 40 |
Over £650.................................. | 50 |
Provided that, where it is shown to the satisfaction of the Commission that removal cannot be effected for the amount prescribed above as the maximum, the Commission may authorize payment of a reasonable amount in excess of the maximum amount allowed.
(2) In providing for cost of removal, only necessary household furniture and effects shall be taken into consideration.
(3) Before removal is undertaken, the officer shall, wherever practicable, obtain offers from at least two carriers, and submit them to the Deputy Commissioner, who may, subject to this regulation, authorize the acceptance of the more suitable.
(4) Where an officer elects to dispose of his furniture and effects instead of removing them to his new station, the Deputy Commissioner may authorize payment to the officer of an amount equal to the loss shown, to the satisfaction of the Deputy Commissioner, to have been sustained in the disposal, but not exceeding the amount for which removal might have been effected under this regulation.
(5) An officer shall not be entitled to any compensation from the Commonwealth for losses or damage arising from removal.
(6) Furniture, where practicable, shall be removed by railway if the cost be not greater than other means of conveyance.
(7) No payment shall be admitted for the purposes of this regulation unless vouchers are produced.
53. (1) Where an officer upon transfer cannot enter into occupancy of quarters or private residence through unavoidable delay in transmission of furniture and household effects, and the officer is therefore obliged to reside for the time being with his family at an hotel or other house of accommodation, the Deputy Commissioner may grant the officer an allowance equal to the difference between ordinary household expenditure and cost of board and lodging, but not exceeding half the cost of board and lodging of himself and family:
Provided that that allowance shall not be paid for more than one month except upon approval of the Commission.
(2) Where an officer is transferred to a station where quarters are not provided, and his family has removed with him to the station, an allowance in accordance with the last preceding sub-regulation may be granted upon evidence, to the satisfaction of the Deputy Commissioner, that suitable premises for residence are not available at the time the officer reaches his new station.
(3) Where the officer’s family has not removed with him to the new station, he may be granted such allowance as is determined by the Commission upon satisfactory evidence of increased expenditure.
Part VI.—Classification and Salaries.
54. (1) Officers of the Clerical and General Divisions shall be classified and paid as under:—
— | Sub-division. | |||||
1. | 2. | 3. | 4. | 5. | 6. | |
£ | £ | £ | £ | £ | £ | |
Class 1................................................... | 570 | 590 | 610 | 630 | 650 | .. |
Class 2................................................... | 470 | 490 | 510 | 530 | 550 | .. |
Class 3................................................... | 382 | 400 | 410 | 430 | 450 | .. |
Class 4................................................... | 282 | 307 | 332 | 352 | 372 | .. |
Class 5................................................... | 218 | 236 | 248 | 260 | 266 | 272 |
Designation. | Grade. | Salary. | Increments. | Remarks. | |
Minimum. | Maximum. | ||||
£ | £ | £ | £ | ||
Assistant (male)................... | III. | 218 | 230 | 6 | Adult |
(female)................ | III. | 159 | 195 | 6 | „ |
(male and female) | II. | 90 | .. | .. | Under 18 years of age |
II. | 102 | .. | .. | At 18 years of age | |
„ „ „ | II. | 120 | .. | .. | At 19 years of age |
„ „ „ | II. | 144 | .. | .. | At 20 years of age |
Typist (male)........................ | III. | 218 | 224 | 6 | Adult |
(female)................ | III. | 159 | 189 | 6 | „ |
(male and female).. | II. | 90 | .. | .. | Under 18 years of age |
„ „ „......... | II. | 102 | .. | .. | At 18 years of age |
„ „ „......... | II. | 120 | .. | .. | At 19 years of age |
„ „ „......... | II. | 138 | .. | .. | At 20 years of age |
Telephonist (female)............. | III. | 159 | 159 | .. | Adult |
„ „.................... | II. | 72 | .. | .. | Under 18 years of age |
„ „.................... | II. | 90 | .. | .. | At 18 years of age |
„ „.................... | II. | 114 | .. | .. | At 19 years of age |
„ „.................... | II. | 126 | .. | .. | At 20 years of age |
(male)................... | III. | 218 | 230 | 6 | Adult |
„ „.................... | II. | 90 | .. | .. | Under 18 years of age |
„ „.................... | II. | 102 | .. | .. | At 18 years of age |
„ „.................... | II. | 120 | .. | .. | At 19 years of age |
„ „.................... | II. | 138 | .. | .. | At 20 years of age |
In addition to these salaries classified officers will be paid any allowances which the Commission may from time to time adopt.
(2) The positions of officers other than those officers subject to sub-regulation (1) of this regulation shall be classified and graded and the occupants of the positions paid salaries and allowances as determined by the Commission.
(3) Officers over twenty-one years of age shall be paid salaries not lower than the following:—
Male, £218 per annum.
Female, £159 per annum.
55. The fortnightly pay of officers on an annual salary shall be calculated as under:—
Payment
for broken time,
56. The granting of increments by the Commission shall be discretionary and conditional on good conduct, diligence, and efficiency of the officer concerned, and on the value of the work justifying the increase in salary.
57. (1) Except where otherwise provided, advancement from grade to grade shall be dependent upon the occurrence of vacancies in the higher grades, or upon alteration of the classification of the position.
(2) An officer promoted from the lower grade to a higher grade shall only be entitled to the minimum salary of the higher grade.
58. When the salary to be paid in respect of any particular position is “fixed” by the Commission at any sum within the limits of a class or grade, that shall be the salary payable to the officer holding the position.
Part VII.—Allowances and Overtime.
59. (1) Subject to these Regulations, the following shall be the scale of travelling allowances for all officers and temporary employees:—
Salary. | Allowance first two weeks’ residence in same place. | Allowance after two weeks’ residence in same place. | ||||||
Capital Cities. per day. | Other Centres. per day. | Capital. Cities. per week. | Other Centres. per week. | |||||
£372 and under................................................... | 14 | 6 | 12 | 0 | 42 | 0 | 35 | 0 |
£373 to £450...................................................... | 15 | 6 | 13 | 0 | 48 | 0 | 40 | 0 |
£451 to £550...................................................... | 17 | 6 | 14 | 6 | 60 | 0 | 50 | 0 |
£551 to £650...................................................... | 19 | 6 | 16 | 6 | 72 | 0 | 60 | 0 |
£651 and under £800.......................................... | 22 | 0 | 18 | 6 | 84 | 0 | 70 | 0 |
£800 and under £1,000........................................ | 25 | 0 | 21 | 0 | 96 | 0 | 80 | 0 |
£1,000 and over.................................................. | 30 | 0 | 25 | 0 | ( | ( | ||
(
(2) The hourly rate of travelling allowance shall be l/24th of the daily rate or 1/168th of weekly rate.
(3) Where an allowance has been paid to an officer under this regulation for eight weeks’ residence in one locality, the Deputy Commissioner shall submit the case to the Commission for review.
(4) No such allowance shall, without the concurrence of the Commission, be continued beyond three months, and if, upon review, the Commission considers the amount excessive, it shall be discontinued or reduced to such amount as the Commission thinks fit.
(5) Unless specially approved by the Commission no allowance other than for expenses necessarily incurred shall be paid in any case where the officer is not required to be absent from his head-quarters over night.
(6) Where officers travel by steamer or by railway, and the fare paid includes subsistence, one-quarter of the ordinary rates to which the officers would otherwise be entitled shall be allowed.
(7) Where an officer is provided with subsistence and lodging, the Commission shall determine what allowance, if any, shall be granted, but any allowance granted shall not exceed one-quarter of the amount specified in the scale of travelling allowances, according to the period of residence in the same place.
(8) Where an officer is provided with subsistence without lodging, or is provided with lodging without subsistence, the Commission may reduce the prescribed travelling allowance, but the allowance shall not be reduced by more than one-third in any case where lodging only is provided, and by not more than two-thirds where subsistence only is provided.
(9) All travelling allowances shall be in addition to cost of conveyance. The period for which travelling allowances may be claimed shall be computed from time of departure to time of arrival of the train, steamer, or other conveyance by which officers travel.
(10) Where it is proved to the satisfaction of the Commission by any officer that the travelling allowance he would be entitled to draw under these Regulations does not cover his actual expenses, the Commission may authorize a payment in addition to that provided by these Regulations.
(11) Officers shall travel by railway unless the cost be not greater by other means of conveyance.
(12) Where an officer does not travel by railway, he shall be repaid the actual cost of the necessary and most economical means of conveyance upon furnishing receipts for the payments when they exceed five shillings.
(13) Where an officer temporarily stationed at any place and receiving a travelling allowance has to visit any other place, and thereby necessarily incurs extra personal expenses, he may be permitted to draw such additional allowance for the visit as the Commission directs.
60. (1) The following shall be the rates of district allowances which may be paid to officers living in localities where the climatic conditions are severe, or at isolated stations, or in places where, owing to their situation, the cost of living is exceptionally high:—
Grade. | Married Officers. | Unmarried Officers. |
£ | £ | |
| 20 | 10 |
| 30 | 15 |
| 40 | 20 |
| 50 | 30 |
| 60 | 40 |
| 80 | 60 |
| 100 | 80 |
| 120 | 100 |
(2) Married officers shall, if their families are maintained by them, be granted the allowance appropriate to them whether or not their families reside with them in the locality in respect of which allowance is payable.
(3) Widowers shall be deemed to be married officers if maintaining one or more children under fourteen years of age.
(4) The Commission may, from time to time, classify localities, for the purpose of district allowances, in grades as provided in this regulation, raise or lower the classification of any locality, or remove any locality from the classified list.
(5) District allowances shall not be payable to officers while temporarily stationed in localities in respect of which district allowances are usually payable, but the Commission may, in special circumstances, increase the prescribed travelling allowance payable to an officer while stationed in such a locality.
61. (1) Where an officer whose ordinary hours of duty are between 8 a.m. and 5 p.m. is required to attend for duty before 6.30 a.m., or to remain on duty after 6.30 p.m., and where an officer is required to commence duty at least two hours before the usual time, or to remain on duty at least two hours beyond the usual time, and such attendance necessitates his obtaining a meal away from home, he shall be granted a meal allowance according to salary on the following scale:—
| Allowance. | |
| 4 | 0 |
| 3 | 0 |
| 2 | 6 |
| 2 | 0 |
(2) A meal allowance shall not be granted when overtime pay is given, but when the amount of the meal allowance would exceed the amount of overtime pay, the meal allowance may be granted instead of overtime pay.
62. (1) In addition to salaries fixed by the Commission, or these Regulations, there shall be payable allowances at the following rates:—
(
a ) To each officer who is married or a widower or widow, and who is the father or step-father or mother or step-mother of dependent children under the age of fourteen years and who is in receipt of salary at a rate less than £500 per annum—the sum of £13 per annum in respect of each such child so dependent. A similar allowance may, on the approval of the Commission, be granted to any officer in respect of orphan or adopted children under the age of fourteen years who are dependent upon and maintained by that officer:
Provided that the total sum per annum paid to any officer under this paragraph shall not exceed the amount by which the salary per annum of the officer falls short of £500.
(
b ) To each unmarried adult male officer who wholly or partly supports any member or members of his family and who is in receipt of salary at a rate less than £208 per annum and allowance of such amount as is determined by the Commission, but no such allowance shall be granted which would raise the total remuneration of any such officer above £208 per annum;(
c ) To each adult female officer who wholly or partly supports any member or members of her family, and who is in receipt of salary at a rate less than £174 per annum, an allowance of such amount as is determined by the Commission, but no such allowance shall be granted which would raise the total remuneration of any such officer above £174 per annum.
(2) It shall be the duty of each officer who is in receipt of allowance under the provisions of this regulation immediately to notify the Deputy Commissioner in the event of his becoming ineligible under the prescribed conditions for the payment of allowance or any portion thereof.
(3) In this regulation “salary” includes such allowances in the nature of salary as are determined by the Commission.
63. Where an officer has for at least twenty-six working days (continuously or in periods of not less than one day) within any period of twelve months performed, to the satisfaction of the Deputy Commissioner, the whole of the duties of a position higher than that in which he is classified, the Commission may grant payment, after the completion of twenty-six working days, and while the officer continues to perform the higher duties, of an allowance at a rate not lower than the minimum salary allotted for the higher position.
64. An officer who is required by the Deputy Commissioner to attend for duty on a Sunday shall be paid for such attendance at the rate of time and a half for the period of attendance:
Provided that an officer who has been required by the Deputy Commissioner to perform a full day’s duty on a Sunday shall, wherever practicable, be granted a day off duty during the six days succeeding that Sunday, and in such case the payment for Sunday attendance shall be half a day’s pay at ordinary rates.
65. Subject to the approval of the Deputy Commissioner officers who are required to work on prescribed holidays shall be paid at the rate of double time.
66. Where the rate of payment of any allowance, or of any payment extraneous to salary, is based upon the rate of an officer’s salary, in the case of an officer who is entitled to an increment, the rate of salary shall be taken to be the rate to which the officer is entitled during the period in respect of which the allowance is payable, and, in the case of an officer who is not so entitled, the rate of salary shall be taken to be the rate at which the officer is actually being paid during the period in respect of which the allowance is payable, notwithstanding that he is subsequently granted an increase to salary to take effect from a date earlier than such period.
67. Officers may be required to perform public duty after the usual hours wherever it is necessary to bring up the arrears of work, or to meet temporary pressure of business. Where found essential the staff dealing with such work or, at the discretion of the Deputy Commissioner, the whole staff of the branch may be retained beyond the ordinary official hours. Every officer shall, when required by the Deputy Commissioner, remain after the usual hours to complete work considered necessary to be done on the same day.
68. (1) Where attendance beyond the usual hours is considered necessary, and the attendance will involve the payment of overtime under the conditions hereinafter set out, the officers in charge of sections shall report the circumstances in writing to the Deputy Commissioner.
(2) The report shall specify the officer or officers to be employed and the probable duration of overtime, and the Deputy Commissioner shall forward the matter to the Commission for consideration.
(3) In emergent cases the Deputy Commissioner may authorize the working of overtime; but in such cases a report shall immediately be forwarded to the Commission for covering approval.
(4) At the end of each calendar month the Deputy Commissioner shall furnish the Commission with a return showing overtime worked by each officer in each section during the month, the amount paid there for, and the reasons for requiring the overtime to be worked, in accordance with the conditions set out in sub-regulations (1), (2), and (3) of this regulation.
69. (1) Payment of claims for overtime shall be made only on the approval of the Deputy Commissioner.
(2) Payment for overtime may be granted to officers who are receiving salaries not exceeding £450 per annum.
(3) Payment for overtime shall not be made to messengers.
(4) Overtime shall be paid fortnightly, and the hourly rate, based on time and a half, shall be calculated in accordance with the following formula, except where otherwise determined by the Commission:—
(5) Overtime shall not be paid for less than one hour on any one day.
6. The minimum rate of payment, except where the Commission approves otherwise, shall be 1s. 6d. per hour. A fraction of a penny in the hourly rate shall not be regarded in computing overtime payment unless it exceeds a halfpenny, when one penny shall be allowed in lieu of the fraction. Overtime shall be calculated to the nearest quarter of an hour in the total amount of time to be claimed.
(7) An allowance paid to an officer for the performance of higher duties, and allowances granted in such other cases as the Commission determines, shall be regarded as salary for the purpose of computing overtime payment.
(8) In no case shall overtime be paid for time worked before 1 o’clock on Saturdays.
(9) Officers not working under close supervision, or whose hours of duty cannot be definitely determined, shall not be entitled to claim overtime except in such cases as are specially approved by the Commission.
70. (1) Where an officer is required to travel on departmental business in his private time, he shall be entitled to be paid for the time spent in travelling at a rate equal to his ordinary rate of pay.
(2) Travelling time shall not be paid to any officer receiving salary in excess of £450 per annum.
(3) Travelling by sea shall not be regarded as travelling for the purpose of travelling time payment.
(4) Payment for travelling time shall not be made to any officer travelling by train between 10.30 p.m. and 7 a.m., if a sleeping berth is provided.
(5) The maximum amount payable in respect of travelling time shall be five hours’ pay in any one day (midnight to midnight), irrespective of the number of hours actually spent in travelling during the day.
(6) Where travelling time does not exceed half-an-hour in any one day, no payment shall be made, but if more than half-an-hour the whole period of travelling time, up to a maximum of five hours, shall be paid for.
(7) Travelling time shall be paid only in respect of the time actually spent in travelling by train, coach or other conveyance, and shall be calculated from time of departure of conveyance to time of arrival at destination.
(8) Travelling time payments shall be computed on a basis of forty-four hours per week, irrespective of an officer’s regular weekly hours of duty.
Part VIII.—Leave and Holidays.
71. (1) Officers in charge of sections shall not leave the office during business hours without first obtaining the approval of the Deputy Commissioner.
(2) Officers other than those in charge of sections shall not leave the office during business hours without the permission of the officer in charge of the section.
(3) The absence of an officer, if not on official business, shall be duly recorded in the attendance book, and, at the discretion of the Deputy Commissioner, leave for such absence may be granted with or without pay, or may be deducted from recreation leave:
Provided that leave with pay shall not be granted in any case where the officer receives payment for at least an equivalent period of overtime worked during the thirty days succeeding the day upon which the leave is granted.
(4) In all cases a memorandum will be left on the desk of the absent officer detailing his movements and the probable time of his return to the office.
72. (1) No officer shall be absent from duty unless reasonable cause is shown.
(2) If an officer is prevented by illness or other emergency from attending to duty, he shall immediately report the fact through the head of his section to the Chief Clerk, and the officer shall furnish, in the case of illness, such evidence as is prescribed, and, in the case of emergency, such evidence as the Chief Clerk considers necessary.
73. (1) The Deputy Commissioner may grant to every classified officer of his branch leave of absence for recreation for any period not exceeding in the whole eighteen days in each year, exclusive of Sundays and holidays. The leave shall be dependent on the good conduct and regular attention to duty of the officer.
(2) The Deputy Commissioner may make such arrangements as will allow each officer at his branch leave of absence annually for recreation, as provided in the last preceding sub-regulation; but if it is found impracticable to grant the leave when it falls due, the Deputy Commissioner may, if possible, grant it later in the same year. The officer concerned will take his leave at the subsequent date so fixed, or the leave will lapse. If it be not practicable or expedient to grant leave in any year, the Deputy Commissioner may permit the leave to be taken in the following year in addition to the leave for that year.
(3) A roster shall be prepared in accordance with which each officer shall take his leave. In preparing the roster the convenience of officers shall be met as far as practicable, and each officer in turn
shall have the benefit of the more favoured portions of the year. At least a fortnight before the time specified in the roster, the officer concerned shall apply for leave.
(4) Leave not applied for shall lapse.
(5) Recreation leave for any year may not be taken in the year preceding that in which it falls due.
(6) Every application for leave of absence shall be made to the Deputy Commissioner through the officer in charge of the section in which the applicant is employed. The officer in charge of the section shall report as to the conduct of the applicant, and as to his compliance with regulations, rulings, and orders, and whether the leave may be granted without detriment to the work of the branch.
(7) In any case in which an officer, since his last recreation leave, or, if the officer has not previously had recreation leave, since the date of his appointment, has been absent from duty for any cause (other than leave under regulations 44, 74, and 75) for more than twenty-six working days in one or more periods, the period of leave which may be granted shall be subject to a deduction at the rate of one and one-half days for each twenty-six working days of absence, excluding the first twenty-six working days.
(8) Officers granted recreation leave shall not be entitled to claim leave for any other purpose during the currency of that leave.
(9) No officer shall be granted recreation leave until he has completed at least twelve months’ service.
(10) Recreation leave shall not be granted on the resignation of a classified officer or on the termination of his appointment on account of unsatisfactory service.
(11) Where the leave has been deferred, and if it is not possible to grant leave before termination of appointment, or if on the completion of twelve months’ service the services of the classified officer are not further required owing to reduction of staff, the officer shall be granted an amount equivalent to the pay for the period of leave deferred, provided the services have been satisfactory.
(12) For the purpose of calculating leave due to officers transferred from other Departments, continuous service in any Commonwealth or State Government Department shall be considered service with the Department of Repatriation.
(13) In no case shall an officer be allowed to accumulate more than six weeks’ recreation leave.
(14) Except in special circumstances, recreation leave shall not be taken within a period of six months of previous leave.
(15) For the purpose of calculating recreation leave due to classified officers promoted from the temporary staff, the period of temporary employment may be reckoned as service on the classified staff, provided the employment has been continuous.
74. (1) The Deputy Commissioner may, upon sufficient cause being shown, grant any officer leave of absence not exceeding three days in any twelve months.
(2) All such periods of leave shall be properly recorded, and, at the direction of the Deputy Commissioner, may be deducted from the next recreation leave:
Provided that, if not so deducted, such leave shall be granted without pay in any case where payment is made for at least an equivalent period of overtime worked during the thirty days succeeding any such absence.
75. (1) Leave of absence may be granted to officers
who are members of the Defence Force in cases where their absence is necessary
to enable them to fulfil the course of training prescribed in Part XII. of the
(2) Leave of absence under this regulation may, at the option of the officer, be deducted from annual or accumulated leave, and in respect of the period so deducted shall be granted on full pay, and if the period of leave is not deducted, it shall be granted without pay, unless the amount of pay which the officer would have received if he had been on duty exceeds the amount of pay, excluding pay for Sundays and holidays, received as a member of the Defence Force, in which case he shall be paid the difference.
(3) Leave of absence with full pay may be granted by
the Deputy Commissioner to officers who are Senior Cadets to perform such
training required by section 127 of the
Provided that leave with pay shall not be granted under this regulation for training required of an officer for failure to become efficient as a trainee, or while he is undergoing confinement for an offence as a trainee.
(4) The application of this regulation shall extend to temporary employees:
Provided that where the employee’s services are not further required, leave shall only be granted to the date on which he would ordinarily have ceased duty.
78. Where an officer absents himself without leave, his pay for every day of the absence shall be deducted from his salary.
77. (1) The Deputy Commissioner may grant to any officer special leave of absence, not exceeding twelve working days, without pay.
(2) An application by an officer for special leave without pay for a period exceeding twelve working days will be forwarded to the Commission for consideration, and, if approval be given, for determination as to whether the leave shall or shall not be included as part of the officer’s period of service.
78. The duties of an absent officer shall be performed, if practicable, by his fellow officers without additional salary or remuneration, in such a manner as the officer in charge of the section directs; but, if not practicable, then in such a manner as the Deputy Commissioner or Chief Clerk directs.
79. (1) Applications for leave on the grounds of illness shall be supported by the certificate of the Departmental Medical Officer or other duly qualified medical practitioner, except in the case of single-day absences, not exceeding three in any twelve months, when, unless otherwise directed by the Deputy Commissioner, the production of the medical certificate shall not be necessary.
(2) For the purpose of calculating sick leave due to officers transferred from other Departments, continuous service in any Commonwealth or State Government Department shall be considered service with the Department of Repatriation.
(3) The Deputy Commissioner, in cases of sickness or ill-health, may, on the production of satisfactory medical evidence, grant extended leave, not exceeding three months, in accordance with the following schedule:—
Length of Service in Government Department. | Period for which leave may be granted. | Remarks. | |
Full Pay. | Half Pay. | ||
Under 5 years..................... | 1 month....... | 2 months...... |
|
Over 5 years and under 10 years | 2 months...... | 1 month....... | |
Over 10 years..................... | 3 months...... | ||
Provided that, except where illness is due to war service, sick leave with pay will not be granted until an officer has satisfactorily served for a period of six (6) months. Where illness is due to war service, sick leave may be granted to an officer who has served for a period of not less than twenty-six (26) working days:
Provided further that no application for extended sick leave under this sub-regulation will be granted unless the Departmental Medical Officer can certify that, in all probability, the officer will be able to resume duty within six months from the date of commencement of the current period of sick leave. In cases where the Departmental Medical Officer cannot so certify, they will be referred to the Commission for decision.
(4) Where in the case of illness any officer who has received leave of absence for three months is not so far recovered as to be able to resume his duties, the case shall be immediately submitted to the Commission for decision as to whether an extension of leave in accordance with the following scale should or should not be granted:—
Length of Service in Government Department. | Period for which leave may be granted. | Remarks. | ||
Half Pay. | One-third Pay. | Without Pay. | ||
Under 5 years.............. | 1 month | 6 months | 8 months |
|
| 3 months | 6 months | 6 months | |
Over 10 years............. | 6 months | 3 months | 6 months | |
Provided that on each extension of leave the applicant shall be subjected to examination by the Departmental Medical Officer.
(5) In submitting applications under the last preceding sub-regulation the Deputy Commissioner will submit full information of leave granted under sub-regulation (3), together with the certificate of the Departmental Medical Officer, stating particularly as to the probability of the officer being able to resume duty within a further period of three months.
(6) If any officer has been absent from duty on account of illness for an extended period, he shall not be permitted to resume duty unless and until the Departmental Medical Officer has certified that his condition of health will permit him to carry out his duties satisfactorily, and that the resumption will not endanger the health of his fellow officers nor be prejudicial to that of himself.
(7) Sick leave may be granted in one or more periods, but the aggregate amount of leave provided for in sub-regulations (3) and (4) of this regulation is intended to cover a period of three years, dating from the first absence on sick leave.
(8) The second or any subsequent triennial period will commence on the date of first absence on sick leave following the date upon which the previous triennial period expired, and for the three years thus commencing the full amount of time provided in sub-regulations (3) and (4) of this regulation, according to length of service, may again be allowed.
(9) An officer shall submit himself to medical examination when required to do so by the Departmental Medical Officer.
(10) Leave of absence in case of illness shall not be reckoned as, or included in, leave of absence for recreation.
(11) No leave shall be granted with pay on account of sickness or ill-health caused by the misconduct of the officer or in any case of absence from duty without sufficient cause.
To satisfy himself on those points the Deputy Commissioner may arrange with the Departmental Medical Officer to visit and examine the officer, or may require the officer to attend on the Departmental Medical Officer for examination.
80. In addition to the nine public holidays prescribed
by section 76 (1) of the
Metropolitan Area—
Prince of Wales’ Birthday.
Eight Hours Day.
Day following Boxing Day.
Other Centres—
Prince of Wales’ Birthday.
Eight Hours Day, or Local Show or Races, or Sports Day, &c. (as selected by Deputy Commissioner).
Day following Boxing Day.
Metropolitan Area—
Eight Hours Day.
Melbourne Cup Day.
Day following Boxing Day.
Other Centres—
Eight Hours Day (where observed by State Government).
Local Show, or Races, or Sports Day, &c. (as selected by Deputy Commissioner).
Day following Boxing Day.
Metropolitan Area—
Eight Hours Day.
Exhibition Day.
Day following Boxing Day.
Other Centres—
Eight Hours Day.
Local Show, or Races, or Sports Day, &c. (as selected by Deputy Commissioner).
Day following Boxing Day.
Throughout the whole State and Northern Territory—
Eight Hours Day.
Proclamation Day.
Day following Boxing Day.
Metropolitan Area—
Labour Day.
Royal Agricultural Show Day.
Day following Boxing Day.
Other Centres—
Labour Day.
Local Show, or Races, or Sports Day, &c. (as selected by the Deputy Commissioner).
Day following Boxing Day.
Metropolitan Area—
Agricultural Show Day (half day).
Hobart Cup Day (half day).
Eight Hours Day.
Day following Boxing Day.
Other Centres—
Annual Show and Race Days (half day each) (as selected by the Deputy Commissioner).
Eight Hours Day.
Day following Boxing Day.
Part IX.—Miscellaneous.
81. No appointments to the classified staff shall be made without careful medical examination by the Departmental Medical Officer and a certificate being furnished that the applicant is not suffering from or pre-disposed to an infectious or contagious disease or from a war disability which is likely to be aggravated by the nature of the duties.
82. (1) In making appointments, seniority shall only be taken into consideration when the qualifications of two or more candidates are equal.
(2) Seniority of officers in the Clerical Division shall be determined according to class and date of entrance into the subdivision of that class.
(3) The seniority of officers in the General Division shall be determined as follows:—
(
a ) In cases where officers are occupying positions similarly designated, by salary paid, and date of commencement of receipt of the salary; and(
b ) in cases where officers are occupying positions differently designated by the Commission, having regard to the relative value of positions, length of service therein, and such other factors therein as the Commission deems it necessary to consider in order to equitably determine the seniority.
83. Officers deputed to make, inquiries on behalf of the Department shall be provided with written authorities by the Deputy Commissioner, who shall recover the authorities on the transfer of the officer to other duties, or on the termination of their appointments.
84. A book shall be kept showing the address of each officer. An officer changing his address shall immediately notify the Chief Clerk, who will see that the change is recorded in the Address Book.
85. A Personal History card will be kept for each officer in the Department. The card will contain a complete record of the officer’s official career, date of appointment, transfers, promotions, increases of salary, commendations, reprimands, dates and periods of both sick and recreation leave granted, and such other matters as the Commission from time to time directs.
86. Treasury Form 43 shall be prepared in triplicate as on the last day of each month. Within seven days after the end of each month the original shall be forwarded to the local representative of the Commonwealth Auditor-General by the Deputy Commissioner, and one copy to the Commission. The third copy shall be filed in the office.
87. Second class fare shall be allowed officers the maximum salary of whose positions does not exceed £336 per annum, and in other cases first class fares shall be allowed:
Provided that in special circumstances the Commission may allow first class fare to any officer:
Provided further that first class fares shall be allowed—
(
a ) to officers travelling by steamer on the Queensland or Western Australian coast;(
b ) to officers travelling by railway—(i) north of 22 degrees south latitude; or
(ii) in tropical climates on journeys exceeding ten hours in duration, or on journeys of any duration if accompanied by wife and family; and
(
88. A classified officer who—
(
a ) wilfully disobeys or disregards any lawful order made or given by any officer having authority to make or give the order; or(
b ) is negligent or careless in the discharge of his duties; or(
c ) is inefficient or incompetent through causes which appear to be within his own control; or(
d ) uses intoxicating liquors or drugs to excess; or(
e ) is guilty of any disgraceful or improper conduct, either in his official capacity or otherwise; or(
f ) commits any breach of these Regulations,
shall be guilty of an offence, and shall be liable to such punishment as the Commission directs.
(2) If the Deputy Commissioner has any reason to believe that an officer has committed a minor offence, he may call upon the officer for an explanation of the alleged offence, and if, on consideration of the explanation, he is of the opinion that the offence has been committed, he may caution or reprimand the offending officer. All such cases shall be forwarded to the Commission for confirmation.
(3) Where there is reason to believe that an officer has committed an offence, other than a minor offence—
(
a ) the officer may be charged by the Deputy Commissioner, and may, if it is considered that the charge is of such a serious nature that the charged officer should not continue in the performance of his duty, be suspended by the Deputy Commissioner;(
b ) suspension may be effected prior to or at the time of or subsequent to, the laying of the charge, and may be removed at any time by the Commission pending determination of the charge, or, in any case where the charge has not been sustained, immediately upon a finding to that effect;(
c ) the officer shall be immediately furnished with a copy of the charge, and shall be required forthwith to state in writing whether he admits or denies the truth of the charge, and shall be allowed to give any written explanation in regard thereto;(
d ) the Deputy Commissioner shall forward the explanation, together with his report and his recommendation, to the Commission;(
e ) where an officer is suspended for an offence and the charge has been found by the Commission to be not proven, full pay for the period of suspension shall be allowed; and(
f ) where the offence is admitted or proved and the Commission decides to dismiss the officer concerned, no payment shall, unless with the express authority of the Commission, be made for any portion of the period of suspension, and thedismissal shall take effect as from the date of suspension; but where the Commission decides to impose a penalty, other than dismissal, the officer may be deprived of pay for the whole or any portion of the period of suspension, provided that where the Commission decides to reduce the offending officer to a lower class or grade and salary or wages, payment for the period of suspension may, at the discretion of the Commission, be at the reduced rate.
(4) Where an officer is suspended and charged with having committed any criminal offence against the law of the Commonwealth or of any State, punishable either on indictment or on summary conviction, the Commission shall decide whether the officer is to be dismissed from the service of the Department or otherwise and whether, if he is reinstated, the officer is to receive any payment of salary for the period from the date of suspension to the date of resuming duty.
Part X.—Temporary Employees.
89. (1) The Deputy Commissioner shall not engage additional temporary employees without the approval of the Commission, except in cases of urgent necessity, which must be forwarded to the Commission for confirmation. When advising that temporary assistance is required, the Deputy Commissioner shall state the section of the branch wherein the assistance is necessary, the reason for requiring the assistance, and the probable duration of employment.
(2) No appointment shall be made without careful medical examination by the Departmental Medical Officer and a certificate being furnished that the applicant is not suffering from or pre-disposed to an infectious or contagious disease, or from a war disability which is likely to be aggravated by the nature of his duties.
90. The rates of pay, allowances, overtime, holiday and Sunday pay, and the conditions under which these may be granted, shall be those laid down by the Commission and notified to Deputy Commissioners from time to time.
91.(1) A temporary employee who has completed twelve months’ continuous service shall, immediately upon the completion of such service, subject to his services being still required, be granted eighteen days’ leave of absence for recreation, exclusive of Sundays and public holidays.
(2) The granting of leave shall not be deferred for any reason other than there being no means of carrying on the work of the temporary employee during his absence.
(3) Recreation leave shall not be granted on the resignation of a temporary employee or on the termination of his appointment on account of unsatisfactory service.
(4) Where the leave has been deferred, and if it is not possible to grant leave before termination of appointment, or if on the completion of twelve months’ service the services of the temporary employee are not further required owing to reduction of staff, the temporary employee shall be granted an amount equivalent to the pay for the period of leave deferred, provided the services have been satisfactory.
92. (1) Temporary employees who are returned soldiers may be granted leave of absence on account of illness, subject to the following conditions:—
(
a ) the employee shall apply in writing, stating the cause of absence;(
b ) where the employee has not completed twenty-six days’ actual duty, the Deputy Commissioner, if satisfied that the absence is due to illness, may grant the employee leave of absence without pay;(
c ) where the employee has completed twenty-six days’ actual duty the Deputy Commissioner may, if satisfied that the absence arises from illness due to causes beyond the employee’s own control, grant leave of absence with pay at the rate of one day for each twenty-six days of service in respect of which no sick leave with pay has been previously granted, subject to the production of a medical certificate when the absence exceeds one day or the employee has been previously absent for one day on two or more occasions; and(
d ) not more than twelve days’ sick leave with pay shall be granted in any twelve months.
(2) Temporary employees who are not returned soldiers may be granted leave of absence on account of illness with pay on the following conditions:—
(
a ) that application shall be made, in writing, stating the cause of absence, and supported by a medical certificate when absence exceeds one day or the employee has previously been absent for one day on two or more occasions;(
b ) that the employee has been continuously employed, and for a period of not less than twelve months;(
c ) the leave shall be at the rate of one day for every twenty-six days’ actual duty, but not more than six days shall be granted with pay in any twelve months.
93. Notwithstanding anything contained in these Regulations, the services of any person temporarily employed under the Act may be dispensed with at any time by the Deputy Commissioner, subject to confirmation by the Commission.
94. Every temporary employee shall be deemed to be subject to the provisions of these Regulations in so far as those set out in Parts III., IV., VIII., IX. are applicable and are not inconsistent with those embodied in Part X.
Part XI.—Auxiliary Services.
95. (1) The Deputy Commissioner may, subject to confirmation by the Commission, make appointments within the approved establishment laid down by the Commission for each institution or factory:
Provided that appointments to positions of Medical Officer, Matron, Secretary, Senior Sister, Supply Officer, Overseer, Manager, and Foreman shall be made by the Commission.
(2) Additional casual assistance shall not be engaged without the approval of the Commission, except in cases of urgent necessity, which must be forwarded to the Commission for confirmation. When advising
that casual assistance is required, the Deputy Commissioner shall state the institution or factory concerned, the nature of the duties, the reason for requiring the assistance and the probable duration of employment.
(3) No appointment shall be made without careful medical examination by the Departmental Medical Officer and a certificate being furnished that the applicant is not suffering from or predisposed to an infectious or contagious disease, or from a war disability which is likely to be aggravated by the nature of his duties.
96. The rates of pay, allowances, and quarters and rations applicable to officers of the Auxiliary Services Staff shall be those laid down by the Commission and notified to Deputy Commissioners from time to time.
97. Conditions as to hours of duty, overtime, public holidays, and weekly day off shall be those laid down by the Commission from time to time as circumstances may demand, and notified to Deputy Commissioners.
98. The conditions as to leave of absence (sick, recreation and special) for officers of the Auxiliary Services Staff shall be those determined by the Commission and notified to Deputy Commissioners from time to time.
99. (1) Officers in charge of institutions or factories controlled by the Department shall be accountable to the Deputy Commissioner for the proper and efficient working of the institutions or factories, and shall afford him their utmost aid and support.
(2) They shall report in writing to the Deputy Commissioner—
(
a ) when they consider that a reduction of their staffs can be made through decrease in the volume of work or the rearrangement of duties; and(
b ) any breaches of the Act, regulations, or other official instructions that come to their knowledge.
100. Notwithstanding anything contained in these Regulations, the services of officers employed on the Auxiliary Services Staff may be dispensed with at any time by the Deputy Commissioner, except those classes of officers mentioned in the proviso to regulation 95 (1), in which cases the Deputy Commissioner shall submit his recommendation to the Commission for decision.
101. Every employee of the Auxiliary Services Staff shall be deemed to be subject to the provisions of these Regulations in so far as those set out in Parts III., IV., V., VII., VIII., and IX. are applicable and are not inconsistent with those embodied in Part XI.
INDEX.
Reg. No. | ||
Absence to be reported.......................................................................................... | 72 | |
| 71 | |
| 76 | |
Absent officers, performance of duties of............................................................. | 78 | |
Accounts and public moneys................................................................................. | 18 | |
Address to officers................................................................................................. | 84 | |
Advances from grade to grade............................................................................... | 57 and 58 | |
Allowances, district............................................................................................... | 60 | |
| 59 | |
| 63 | |
| 61 | |
| 62 | |
| 66 | |
| 53 | |
Amendments of system, &c................................................................................... | 11 | |
Annual report on staff............................................................................................ | 10 | |
Appointments at pleasure of Commission............................................................. | 47 | |
Attendance, irregularity of.................................................................................... | 43 | |
| 39, 40, 41, 42 | |
Auxiliary Services Staff........................................................................................ | 95, 96, 97, 98, 99, 100, and 101 | |
Breaches of Orders................................................................................................ | 7 | |
Child endowment and dependants’ allowance....................................................... | 62 | |
Classification, Clerical and General Divisions...................................................... | 54 | |
Communications to Commission........................................................................... | 29 | |
Deputy Commissioner........................................................................................... | 30 | |
Deaths, to be reported............................................................................................ | 12 | |
Definitions of Departmental terms........................................................................ | 3 | |
Diary to be kept by officers................................................................................... | 25 | |
District allowances................................................................................................. | 60 | |
Duties, performance of.......................................................................................... | 24 | |
Employment, preference in................................................................................... | 45 | |
Excess officers....................................................................................................... | 14 | |
Exchange of positions............................................................................................ | 49 | |
Fares of officers..................................................................................................... | 87 | |
Fees, acceptance of................................................................................................ | 33 | |
Functions of officers in charge of sections............................................................ | 19 | |
| 20 | |
Furniture, removal of............................................................................................. | 51 and 52 | |
Gifts, solicitation or acceptance of........................................................................ | 32 | |
Holidays to be observed........................................................................................ | 80 | |
| 65 and 90 | |
Hours of attendance................................................................................................ | 38 | |
Increments.............................................................................................................. | 56 | |
Leave, recreation, classified officers..................................................................... | 73 | |
| 79 | |
| 77 | |
| 74 | |
| 75 | |
| 44 | |
Legal advice........................................................................................................... | 17 | |
| 16 | |
Meal allowance...................................................................................................... | 61 | |
Medical examination of prospective employees.................................................... | 81, 89, 95 | |
Money, borrowing or lending................................................................................ | 35 | |
Offences................................................................................................................. | 88 | |
Office hours........................................................................................................... | 37 | |
Officers, appointments at pleasure of Commission............................................... | 47 | |
| 44 | |
| 8 | |
| 12 | |
| ||
14 | ||
| 23 | |
| 22 and 23 | |
| 21 | |
Reg. No. | ||
Officers, not to comment on administration................................................................ | 26 | |
| 28 | |
| 82 | |
| 83 | |
| 85 | |
| 84 | |
| 87 | |
| 34 | |
Offices, creation, abolition and re-classification of.................................................... | 13 | |
Orders, breaches of...................................................................................................... | 7 | |
Overtime, classified officers........................................................................................ | 67, 68, 69 | |
| 90 | |
Parts............................................................................................................................. | 2 | |
Performance of work outside Department................................................................... | 34 | |
Press comments............................................................................................................ | 15 | |
Property, care of departmental..................................................................................... | 36 | |
Record cards of officers............................................................................................... | 85 | |
Recreation leave, classified officers............................................................................ | 73 | |
| 91 | |
Repeal of previous Regulations................................................................................... | 4 | |
Resignations to be reported......................................................................................... | 12 | |
Responsibility of Commission to Minister.................................................................. | 5 | |
| 6 | |
Returns and reports...................................................................................................... | 9 and 10 | |
Salary, how calculated.................................................................................................. | 55 | |
Secrecy, information to be kept secret......................................................................... | 27 | |
| 27 | |
Seniority of officers..................................................................................................... | 82 | |
Short title...................................................................................................................... | 1 | |
Sick leave, classified officers...................................................................................... | 79 | |
| 92 | |
Staff, annual report on................................................................................................. | 10 | |
| 86 | |
| 95, 96, 97, 98, 99, 100, 101 | |
Sunday duty, classified officers................................................................................... | 64 | |
| 90 | |
Suspension................................................................................................................... | 88 | |
Tea money, classified officers..................................................................................... | 61 | |
Temporary employees, rates of pay............................................................................. | 90 | |
| 92 | |
| 91 | |
| 94 | |
| 93 | |
particulars of temporary assistance required............................................................... | 89 | |
Testimonials, giving of................................................................................................ | 31 | |
Transfers, from place to place...................................................................................... | 48, 51, 53 | |
| 50 | |
| 51 | |
| 51 and 52 | |
Travelling allowances.................................................................................................. | 59 | |
| 70 | |
Vacancies, procedure in filling.................................................................................... | 46 | |
Printed and Published for the Government of the Commonwealth of Australia by Albert J. Mullett, Government Printer for the State of Victoria.
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