Public Corporations (2007 World Police and Fire Games Corporation) Regulations 2003 (SA)

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South Australia

Public Corporations (2007 World Police and Fire Games Corporation) Regulations 2003

under the Public Corporations Act 1993

Part 1Preliminary1Short title

These regulations may be cited as the Public Corporations (2007 World Police and Fire Games Corporation) Regulations 2003.

2Commencement

These regulations will come into operation on the day on which they are made.

3Interpretation

In these regulations, unless the contrary intention appears—

Act means the Public Corporations Act 1993;

board means the board of directors established as the governing body of the subsidiary under Part 3;

director means a person appointed or holding office as a member of the board under Part 3;

Minister means the Minister for Tourism;

the subsidiary means the 2007 World Police and Fire Games Corporation established under Part 3.

Part 2Application of Act to Minister4Application of Act to Minister

The following provisions of the Act apply to the Minister:

  1. (a)

    Part 1 (Preliminary);

  2. (b)

    section 24 (Formation of subsidiary by regulation);

  3. (c)

    section 25 (Dissolution of subsidiary established by regulation);

  4. (d)

    the Schedule (Provisions applicable to subsidiaries), other than clause 12.

Part 32007 World Police and Fire Games Corporation
Division 1Establishment and constitution of subsidiary5Establishment of subsidiary (section 24)
  1. (1)

    The 2007 World Police and Fire Games Corporation is established as a subsidiary of the Minister.

  2. (2)

    The subsidiary—

    1. (a)

      is a body corporate; and

    2. (b)

      has perpetual succession and a common seal; and

    3. (c)

      is capable of suing and being sued in its corporate name.

6Establishment of board
  1. (1)

    A board of directors is established as the governing body of the subsidiary.

  2. (2)

    Anything done by the board in the administration of the subsidiary's affairs is binding on the subsidiary.

7Composition of board
  1. (1)

    The board consists of up to 10 members appointed by the Minister.

  2. (2)

    One director will be appointed by the Minister to chair meetings of the board.

  3. (3)

    The Minister may appoint a director to be the deputy of the director appointed to chair the board and the deputy may perform or exercise the functions and powers of that director in his or her absence.

  4. (4)

    On the office of a director becoming vacant, a person may be appointed in accordance with this regulation to the vacant office.

  5. (5)

    The Minister may appoint a suitable person to be deputy of a member of the board during any period of absence of the member (and any reference to a director in these regulations will be taken to include, unless the contrary intention appears, a reference to a deputy while acting as a member of the board).

8Conditions of membership
  1. (1)

    A director will be appointed for a term specified in the instrument of appointment and, at the expiration of a term of appointment, will be eligible for reappointment.

  2. (2)

    The office of a director becomes vacant if the director—

    1. (a)

      dies; or

    2. (b)

      completes a term of office and is not reappointed; or

    3. (c)

      resigns by written notice to the Minister; or

    4. (d)

      becomes bankrupt or applies to take the benefit of a law for the relief of insolvent debtors; or

    5. (e)

      is convicted of an indictable offence; or

    6. (f)

      is removed from office by the Minister by written notice.

9Vacancies or defects in appointment of directors

An act of the board is not invalid by reason only of a vacancy in its membership or a defect in the appointment of a director.

10Remuneration

A director is entitled to be paid from the funds of the subsidiary such remuneration, allowances and expenses as may be determined by the Minister.

11Proceedings
  1. (1)

    A quorum of the board consists of one half the total number of its members (ignoring any fraction resulting from the division) plus one.

  2. (2)

    The director appointed to chair the board will preside at meetings of the board at which he or she is present.

  3. (3)

    If the director appointed to chair the board is absent from a meeting of the board—

    1. (a)

      if another director has been appointed as that director's deputy and is present at the meeting—the deputy; or

    2. (b)

      in any other case—a director chosen by the directors present at the meeting,

will preside.

  1. (4)

    A decision carried by a majority of the votes cast by directors at a meeting is a decision of the board.

  2. (5)

    Each director present at a meeting of the board has 1 vote on a question arising for decision and, if the votes are equal, the director presiding at the meeting may exercise a casting vote.

  3. (6)

    A telephone or video conference between directors will, for the purposes of this regulation, be taken to be a meeting of the board at which the participating directors are present if—

    1. (a)

      notice of the conference is given to all directors in the manner determined by the board for that purpose; and

    2. (b)

      each participating director is capable of communicating with every other participating director during the conference.

  4. (7)

    A proposed resolution of the board becomes a valid decision of the board despite the fact that it is not voted on at a meeting of the board if—

    1. (a)

      notice of the proposed resolution is given to all directors in accordance with procedures determined by the board; and

    2. (b)

      a majority of the directors express their concurrence in the proposed resolution by letter, telex, facsimile transmission or other written communication setting out the terms of the resolution.

  5. (8)

    The board must cause accurate minutes to be kept of its proceedings.

  6. (9)

    A person authorised in writing by the Minister may attend (but not participate in) a meeting of the board and may have access to papers provided to directors for the purpose of the meeting.

  7. (10)

    If the board considers that a matter dealt with at a meeting attended by a representative of the Minister should be treated as confidential, the board may advise the Minister of that opinion giving the reason for the opinion and the Minister may, subject to subregulation (11), act on that advice as the Minister thinks fit.

  8. (11)

    If the Minister is satisfied on the basis of the board's advice under subregulation (10) that the subsidiary owes a duty of confidence in respect of a matter, the Minister must ensure the observance of that duty in respect of the matter, but this subregulation does not prevent a disclosure as required in the proper performance of ministerial functions or duties.

  9. (12)

    Subject to these regulations, the board may determine its own procedures.

12Disclosure
  1. (1)

    Where the subsidiary discloses to the Minister in pursuance of the Act or these regulations a matter in respect of which the subsidiary owes a duty of confidence, the subsidiary must give notice in writing of the disclosure to the person to whom the duty is owed.

  2. (2)

    A director of the subsidiary does not commit any breach of duty by reporting a matter relating to the affairs of the subsidiary to the Minister.

Division 2Functions and performance13Functions of subsidiary
  1. (1)

    The subsidiary's functions are limited to the following:

    1. (a)

      to plan, organise, promote, host and stage the 2007 World Police and Fire Games (the Games) and, in so doing—

      1. (i)

        to develop and implement an organisational plan for the Games; and

      2. (ii)

        to market and promote the Games within the State and nationally and internationally; and

      3. (iii)

        to do (whether within or outside the State) all other things necessary for or incidental or ancillary to, the planning, organisation, promotion, hosting and staging of the Games; and

    2. (b)

      to carry out other functions conferred on the subsidiary by the Minister.

  2. (2)

    The subsidiary must obtain the approval of the Minister before it makes a material change to its policy direction or budget.

14Charter
  1. (1)

    The Minister must prepare a charter for the subsidiary.

  2. (2)

    The charter must address—

    1. (a)

      the nature and scope of the subsidiary's operations;

    2. (b)

      the subsidiary's obligations to report on its operations;

    3. (c)

      the form and contents of the subsidiary's accounts and financial statements;

    4. (d)

      any accounting, internal auditing or financial systems or practices to be established or observed by the subsidiary;

    5. (e)

      the acquisition or disposal of capital or assets.

  3. (3)

    The charter may deal with any other matter not specifically referred to in subregulation (2).

  4. (4)

    The charter must be reviewed by the Minister at the end of each financial year.

  5. (5)

    The Minister may amend the charter at any time.

  6. (6)

    The charter, or an amendment to the charter, comes into force and is binding on the subsidiary on a day specified in the charter or amendment (but without affecting any contractual obligations previously incurred by the subsidiary).

  7. (7)

    On the charter or an amendment to the charter coming into force, the Minister must, within 12 sitting days, have copies of the charter, or the charter in its amended form, laid before both Houses of Parliament.

15Performance statement
  1. (1)

    The Minister must, when preparing the charter for the subsidiary, also prepare, after consultation with the subsidiary, a performance statement setting the various performance targets that the subsidiary is to pursue in the coming financial year or other period specified in the statement and dealing with such other matters as the Minister considers appropriate.

  2. (2)

    The Minister must, after consultation with the subsidiary, review the performance statement when reviewing the subsidiary's charter.

  3. (3)

    The Minister may, after consultation with the subsidiary, amend the performance statement at any time.

16Subsidiary companies
  1. (1)

    The subsidiary must not, without the approval of the Minister—

    1. (a)

      form a subsidiary company; or

    2. (b)

      acquire, or enter into any arrangement under which it will at a future time or would on the happening of some contingency hold, relevant interests in shares in a company such that the company becomes a subsidiary of the subsidiary.

  2. (2)

    The Minister may, as a condition of approval under this section, or by direction, require the subsidiary to take steps to include in a subsidiary company's memorandum or articles of association such provisions as the Minister considers appropriate—

    1. (a)

      imposing limitations on the nature or scope of the company's operations; or

    2. (b)

      imposing other controls or practices,

consistent with those applicable to the subsidiary.

17Indirect or joint operations by subsidiary

The subsidiary must not, without the approval of the Minister, establish a trust scheme or a partnership or other scheme or arrangement for sharing of profits or joint venture with another person or undertake any operations or transactions pursuant to such a scheme or arrangement.

Division 3Financial and related matters18Internal audit

The subsidiary must establish and maintain effective internal auditing of its operations.

19Quarterly reports

The subsidiary must report to the Minister on the subsidiary's financial position on a quarterly basis.

20Loans, etc require approval
  1. (1)

    The subsidiary must not lend or advance to any person any money, securities or property without the prior written approval of the Treasurer.

  2. (2)

    The subsidiary must not undertake commercial borrowings without the prior written approval of the Treasurer.

21Provision of information
  1. (1)

    The subsidiary must, at the request in writing of the Minister, furnish the Minister with such information or records in the possession or control of the subsidiary as the Minister may require in such manner and form as the Minister may require.

  2. (2)

    If a record in the possession or control of the subsidiary is furnished to the Minister under this regulation, the Minister may make, retain and deal with copies of the record as the Minister thinks fit.

  3. (3)

    If the board considers that information or a record furnished under this regulation contains matters that should be treated as confidential, the board may advise the Minister of that opinion giving the reason for the opinion and the Minister may, subject to subregulation (4), act on that advice as the Minister thinks fit.

  4. (4)

    If the Minister is satisfied on the basis of the board's advice under subregulation (3) that the subsidiary owes a duty of confidence in respect of a matter, the Minister must ensure the observance of that duty in respect of the matter, but this subregulation does not prevent a disclosure as required in the proper performance of ministerial functions or duties.

22Common seal and execution of documents
  1. (1)

    The common seal of the subsidiary must not be affixed to a document except in pursuance of a decision of the board, and the affixing of the seal must be attested by the signatures of 2 directors.

  2. (2)

    The board may, by instrument under the common seal of the subsidiary, authorise a director, an employee of the subsidiary (whether nominated by name or by office or title) or any other person to execute documents on behalf of the subsidiary subject to limitations (if any) specified in the instrument of authority.

  3. (3)

    Without limiting subregulation (2), an authority may be given so as to authorise 2 or more persons to execute documents jointly on behalf of the subsidiary.

  4. (4)

    A document is duly executed by the subsidiary if—

    1. (a)

      the common seal of the subsidiary is affixed to the document in accordance with this regulation; or

    2. (b)

      the document is signed on behalf of the subsidiary by a person or persons in accordance with authority conferred under this regulation.

23Annual report
  1. (1)

    The subsidiary must, within three months after the end of each financial year, deliver to the Minister a report on the operations of the subsidiary during that financial year.

  2. (2)

    The Minister must cause a copy of the report to be laid before both Houses of Parliament within 12 sitting days after receipt of the report.

24Sunset provision
  1. (1)

    The 2007 World Police and Fire Games Corporation established by these regulations will dissolve on 31 December 2007.

  2. (2)

    The assets and liabilities of the 2007 World Police and Fire Games Corporation immediately before its dissolution will vest in the Minister.

Legislative history

Notes

  • •

    For further information relating to the Act and subordinate legislation made under the Act see the Index of South Australian Statutes or of regulations

    The Public Corporations (2007 World Police and Fire Games Corporation) Regulations 2003 expired on 1.9.2014: see Subordinate Legislation Act 1978.

    Principal regulations

    Year

    No

    Reference

    Commencement

    2003

    213

    Gazette 30.10.2003 p3918

    30.10.2003: r 2

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