Naval Account Regulations (Amendment) (Cth)

STATUTORY RULES.

1917. No. 103.

____________

NAVAL ACCOUNT REGULATIONS UNDER SECTION 63a OF THE AUDIT ACT 1901-1912.

I, THE GOVERNOR-GENERAL in and over the Commonwealth of Australia, acting with the advice of the Federal Executive Council, hereby make the following amendments of the Naval Account Regulations under Section 63a of the Audit Act 1901-1912, to come into operation forthwith.

Dated this first day of May, One thousand nine hundred and seventeen.

R. M. FERGUSON,

Governor-General.

By His Excellency’s Command,

E. J. RUSSELL,

for Treasurer.

____________

Naval Account Regulations (Section 63a (1) of the Audit Act 1901-1912).

Amendments.

Regulations 12 and 13. Cancel the words “Form A.S. 5/N.A. 1” wherever appearing, and substitute the following in lieu thereof:—

“Form A.S. 5.”

Regulation 20. Cancel the words “by receipts and certificates and scheduled separately on Form A.S. 27.” and substitute the following in lieu thereof:—

“by certificates and by receipts in all cases where the expenditure exceeds 5s., and scheduled separately on Form A.S. 27.”

Regulation 40. After Sub-Regulation (4), insert new Sub-Regulation (5) as follows:—

“(5) In cases where withdrawals from the Savings Bank exceed deposits, an account may be passed for the amount required, chargeable to Trust Fund Other Trust Moneys, to meet such excess. The voucher should be prepared in the name of the Accountant Officer and included in the Cash Account in the usual way. Unless otherwise instructed by Navy Office, the amount thus drawn must be repaid from subsequent deposits at the first opportunity and brought to account in Cash Account under the head of Trust Fund Other Trust Moneys. The amount of any such repayment must not be

C.15968.—Price 3d.

included in the amount telegraphed to the Director of Navy Accounts in accordance with Sub-Regulation (2) of this Regulation.”

Regulation 51. Cancel the whole of Regulation 51, and substitute the following in lieu thereof:—

“51. Every Accounts Officer shall require from every person tendering repayments particulars on Form N.A. 8 in duplicate, one copy of which form shall be attached to the Receiver’s Statement (Treasury Form No. 3) forwarded to the Sub-Treasury Accountant and one copy to the monthly Cash Account forwarded to the Director of Navy Accounts.”

Regulation 60. Cancel “Form A.S. 5/N.A. 1” and substitute the following in lieu thereof:—

“Form N.A. 1.”

Regulation 96. Cancel the words: “other than employees of the Defence Department,” and substitute in lieu thereof, the following words:—

“other than Public Officers.”

Regulation 101. Insert at end of Regulation 101 the following new Sub-Regulation (2):—

“(2) Supporting vouchers to the Abstract Cash Account shall be arranged in the order in which they appear in the Abstract Cash Account, and shall, apart from the Departmental Registration Number, be numbered consecutively on the top right-hand corner, commencing with number one for each month. If any voucher is outstanding, a sheet of foolscap, showing the Departmental Registration Number, name of claimant, amount of voucher, and vote to which charged, shall be inserted in its place and numbered accordingly pending receipt of the voucher.”

Regulation 109. Add, at end of Sub-Regulation (4), the following:—

“Provided that the pay of any person who, it is known, will be unable to attend the General Muster Payment owing to being absent from the Establishment on sick leave, duty &c., shall not be placed in the pay tray or receptacle with the amounts to be paid at the General Muster Payment.”

Sub-Regulation (10). Insert, immediately after the words “a written order,” the following:—

“(Form N.A. 13.)”

At end of Sub-Regulation (12), add new Sub-Regulation (13) as follows:—

“(13) Wages unpaid within twenty-one days of the General Muster Payment shall be repaid to the Departmental Advance Account, and the Sub-Advance, obtained in accordance with Sub-Regulation (3) of this Regulation, finally adjusted.”

 

A.S. 5.

Departmental Registration Number.	Original.	Treasury voucher number.
	Commonwealth of Australia.
	NAVAL ADVANCE.

To Sub-Treasury Paymaster at

I hereby apply for an advance of the undermentioned amount.

And I undertake to use this advance solely for the purpose of paying accounts which I am duly authorized to pay, and to furnish the necessary vouchers, returns, accounts &c., in accordance with the provisions of the Naval Account Regulations.

The balance of Public Money in my charge at this date is £ : :

Signature of Officer requiring the advance

Appropriation or Fund to be Charged.						Amount.			Total.
Div.	Sub-div.
Total—					pounds,
					£
shillings,	pence

Certified and approved for payment. I direct that the amount be paid to*

Officer Commanding

Name of Ship

Place

Date

_________________________________________________________________________________

Receipt to be Signed by Accountant Officer.

Received this from Sub-Treasury Paymaster, the

sum of pounds shillings,

and pence.

Witness to Payment—

Signature of Accountant Officer.

*Insert name of Accountant Officer.

_________________________________________________________________________________

[Back of Original.]

This form is to be prepared in duplicate, the original is to be retained by the Sub-Treasury Paymaster paying the account, and the duplicate signed and forwarded by the Sub-Treasury Paymaster to the Director of Navy Accounts, Navy Office, Melbourne.

 

Duplicate

(To be forwarded to Director of Navy Accounts.)

Commonwealth of Australia.

NAVAL ADVANCE.

A.S. 5.

Departmental Registration Number.

 

Navy Office Number.

 

To Sub-Treasury Paymaster at

I hereby apply for an advance of the undermentioned amount.

And I undertake to use this advance solely for the purpose of paying accounts which I am duly authorized to pay, and to furnish the necessary vouchers, returns, accounts, &c, in accordance with the provisions of the Naval Account Regulations.

The balance of Public Money in my charge at this date is £ : :

Signature of Officer requiring the advance

Appropriation or Fund to be Charged.						Amount.			Total.
Div.	Sub-div.
I
Total—					pounds,
					£
shillings,	pence

Certified and Approved for payment. I direct that the amount be paid to*

Officer Commanding

Name of Ship

Place

Date

_________________________________________________________________________________

Receipt to be Signed by Accountant Officer.

Received this from Sub-Treasury Paymaster, the

sum of pounds shillings,

and pence.

Witness to Payment—

Signature of Accountant Officer.

* Insert name of Accountant Officer.

_________________________________________________________________________________

[Back of Duplicate.]

NOTICE TO DIRECTOR OF NAVY ACCOUNTS.

The amount of £ : : as shown on this account has this day

been paid to*

Signature of Sub-Treasury Paymaster

Place

Date 191

The Director, of Navy Accounts,

Navy Office,

Melbourne.

* Insert name of Accountant Officer.

N.A. 1.

Departmental Registration Number.	Original.	Treasury voucher number.
	Commonwealth of Australia.
	NAVAL ADVANCE.

To Sub-Treasury Paymaster at

I hereby apply for an advance of the undermentioned amount.

And I undertake to use this advance solely for the purpose of paying accounts which I am duly authorized to pay, and to furnish the necessary vouchers, returns, accounts, &c, in accordance with the provisions of the Naval Account Regulations.

The balance of Public Money in my charge at this date is £ : : 

Signature of Officer requiring the advance

Appropriation or Fund to be Charged.						Amount.			Total.
Div.	Sub-div.
Total—					pounds,
					£
shillings,	pence

Certified and Approved for payment. I direct that the amount be paid to the credit

of* at the

Bank of

Certifying Officer.

Approved—

Officer Commanding or Officer in Charge

Name of Ship, Establishment, or Office

Place

Date

* Insert name of Departmental Advance Account, name of Bank, and place. Bank receipt for payment to be attached.

_________________________________________________________________________________

[Back of Original.]

This form is to be prepared in duplicate, the original is to be retained by the Sub-Treasury Paymaster paying the account, and the duplicate signed and forwarded by the Sub-Treasury Paymaster to the Director of Navy Accounts, Navy Office, Melbourne.

N.A. 1

Departmental Registration Number.	Duplicate.	Treasury voucher number.
	Commonwealth of Australia.
	NAVAL ADVANCE.

To Sub-Treasury Paymaster at

I hereby apply for an advance of the undermentioned amount.

And I undertake to use this advance solely for the purpose of paying accounts which I am duly authorized to pay, and to furnish the necessary vouchers, returns, accounts, &c., in accordance with the provisions of the Naval Account Regulations.

The balance of Public Money in my charge at this date is £ : :

Signature of Officer requiring the advance

Appropriation or Fund to be Charged.						Amount.			Total.
Div.	Sub-div.
Total—					pounds,
					£
shillings,	pence

Certified and Approved for payment. I direct that the amount be paid to the credit

of* at the

Bank of

Certifying Officer.

Approved—

Officer Commanding or Officer in Charge

Name of Ship, Establishment, or Office

Place

Date

* Insert name of Departmental Advance Account, name of Bank, and place. Bank receipt for payment to be attached.

_________________________________________________________________________________

[Back of Duplicate.]

NOTICE TO DIRECTOR OF NAVY ACCOUNTS.

The amount of £ : : as shown on this account has this day

been paid to the credit of * at the

Bank of

Signature of Sub-Treasury Paymaster

Place

Date 191

The Director of Navy Accounts,

Navy Office,

Melbourne.

* Insert name of Departmental Advance Account, Bank, and place.

N.A. 13.

Signature of person to whom order is given————

ORDER FOR PAYMENT OF WAGES.

No. of Ticket of Person to

whom Wages are due

Name of Establishment.

Place.

Date 19

Being unavoidably Absent on account of*

please pay the Bearer No.

whose signature appears in the margin, the Wages due to me for the Week ending the

19 .

Signature of person to

whom wages are due.

Witness to above signature.

Signature of Foreman

Leading Man, &c.

To the Accounts Officer.

 

The person to whom the pay is due must sign the Order himself. The leading man, or the officer under whom the person is immediately employed, will sign as certifying that the party is really unable to receive his wages in person, and that the Order is properly signed by him.

* Cause of absence to be always inserted.

 Name and number of nominee to be inserted.

In. the event of a gang or party of men being unable to receive their own wages they may depute someone to receive them on their behalf, the words “See signatures over leaf” being inserted on the first page of this form in the space for “Signature of person to whom wages are due,” and the remainder of the form filled up.

The exceptions to the ordinary rule should, however, be very rare, and the Accounts Officer is not to pay in such cases without the Certificate of the Principal Officer that it is absolutely necessary.

No. of Ticket.	Parties’ Signatures.	Amount (to be filled in by Accounts Officer).
£	s.	d.
Witness to Signature—

Foreman or Leading Man, &c.

I certify that the above men cannot be paid at the ordinary or afloat payments without inconvenience to the Service.

Signature of Principal Officer.

Received the above,

Receiver’s Signature.

_________________________

Printed and Published for the Government of the Commonwealth of Australia by Albert J. Mullett, Government Printer for the State of Victoria.