Military Financial Regulations (Cth)
STATUTORY RULES.
1935. No. 83.
REGULATIONS UNDER THE DEFENCE ACT 1903-1934.*
I, THE GOVERNOR-GENERAL in and over the Commonwealth of Australia, acting with the advice of the Federal Executive Council, hereby make the following Regulations under the Defence Act 1903-1934.*
Dated this fourth day of September, 1935.
ISAAC A. ISAACS,
Governor-General.
By His Excellency’s Command,
ARCHDALE PARKHILL
Minister of State for Defence.
MILITARY FINANCIAL REGULATIONS.
Short title.
1. These Regulations may be cited as the Military Financial Regulations.
1a. Military Financial and Allowance Regulations (Statutory Rule 1926, No. 211) and all amendments thereof are repealed.
Part I.—Definitions.
Effect of the Financial Emergency Act 1931-1934.
2. The rates of pay and allowances prescribed by these Regulations shall be subject to reduction by or under the Financial Emergency Act 1931-1934 in the same manner as they would have been so subject had the regulations been in force at the time of the commencement of that Act.
3. In these Regulations, unless the contrary intention appears—
“Secretary” means the Secretary, Department of Defence,
“The Military Board” means the Military Board, or if the Military Board is not in existence, the officer appointed to command the Military Forces in time of war.
“Finance Member” means the Finance Member of the Military Board.
“Formation, &c., Commander” means Commander of a Cavalry Division or of an Infantry Division or of a Mixed Brigade or of the Field Troops in a Military District, or District Base Commandant or Commandant of the Royal Military College of Australia.
“Command Head-quarters” means the Head-quarters of a Cavalry Division or of an Infantry Division, of a Mixed Brigade or of the Field Troops in a Military District or of a District Base or of the Royal Military College of Australia.
“District Finance Officer” means a person appointed to be District Finance Officer for a Military District.
* Notified in the Commonwealth Gazette on 5th September, 1935.
3443.—Price 3s.
“Receiver of Public Moneys” means a person appointed to be a Receiver for a Military District in accordance with the Treasury Regulations.
“Commanding Officers of Regiments or Corps” in connexion with the administration of moneys received or disbursed on account of regiments or corps shall mean the officers to whom moneys are forwarded or paid for the Services of the regiment or corps.
Part II.—General.
Ministerial approval and delegation of power.
4. The Minister may approve of any expenditure not covered by these Regulations provided that the necessary funds have been made available by parliamentary appropriation or by the Treasury in anticipation of parliamentary appropriation.
Minster may delegate powers.
5. The Minister may, by writing under his hand, delegate any of the powers, functions and authorities conferred upon or vested in him by these Regulations. Every delegation under this regulation shall be revocable at will and no delegation shall prevent the exercise of any power, function or authority by the Minister.
Power of Military Board.
6. All powers vested under these Regulations in formation, &c., commanders or District Finance Officers may also be exercised by the Military Board.
Aide-de-camp, &c.
7. An appointment as aide-de-camp to the Governor-General or a Governor of a State or an appointment as honorary physician or honorary surgeon to the Governor-General shall not entitle an officer to any pay or allowances.
Part III.—Procedure.
Responsibility of formation commanders.
8. Formation, &c. commanders shall be responsible for—
(i) enforcing due economy on all officers and others charged with any expenditure of public moneys or with the care, use or expenditure of stores;
(ii) the economical expenditure of all moneys provided in the annual allocation of funds for their respective commands, and shall be further responsible that no liability is incurred in excess of the provision made.
Part IV.—Duties of District Finance Officers.
D. F. O. may approve all requisitions.
9. The District Finance Officer is authorized to approve of all requisitions for supplies within the votes on the estimates which are governed by regulations.
D. F. O. may approve all expenditure.
10. The District Finance Officer is authorized to approve of expenditure under the divisions or subdivisions of any votes for contingencies, general services, maintenance of existing arms and equipment, and Expeditionary forces, provided that he has satisfied himself that funds are available; that the requirements of the remaining period of the financial year will not involve the necessity for applying for additional funds on any vote concerned; that there is nothing irregular in the character of the expenditure; and that it is not an allowance or payment to any member of the Forces, except such as is governed by regulations and does not require ministerial approval. No new vote or item shall be operated upon or expenditure incurred in connexion therewith without approval from Army Head-quarters, until such vote or item has been passed by Parliament.
Expenditure from salaries votes.
11. (i) An amount provided on the Appropriation Act as salary for one appointment shall not be utilized for the payment of the salaries or portions thereof of two persons for the same period.
(ii) No officer shall be paid the salary of any position to which he has not been appointed by order in council.
(iii) In no case, unless governed by regulation, shall an allowance be paid to any member of the Forces, unless such allowance be authorized by the Minister, or by the Military Board.
(iv) Subject to regulation any expenditure provided for by a Parliamentary appropriation and not covered by regulations must be approved by the Minister in accordance with regulation 4.
(v) Salaries must not be paid from any vote other than a pay vote.
12. The District Finance Officer shall be liable for the amount of disallowances arising from errors or over-issues made by him in disregard of regulations or in the absence of proper authority.
Procedure regarding queried claims.
13. (i) The District Finance Officer shall, in the event of receiving any claim which appears to him not authorized by regulations or instructions, or in regard to which there is a doubt as to the admissibility of any charge, point out same, in writing, to the formation, &c. commander. Should the formation, &c. commander consider that, on the contrary such claim is covered by regulations or authority, and that the charges are admissible, an immediate report as to the circumstances of the case shall be forwarded by him to the Military Board, together with all relating papers. The account in dispute shall not be paid without the approval of the Military Board, whose decision shall be passed without delay to the District Finance Officer and the formation, &c., commander concerned.
(ii) The District Finance Officer shall also represent in writing to the formation, &c. commander any matter which comes to his knowledge wherein he considers that savings of expenditure could be effected. A copy of every such representation and of the formation, &c. commander’s remarks shall be immediately forwarded to the Military Board.
3443.—2
Recovery of vouchers, &c.
14. Should difficulty be experienced in recovering vouchers supporting receipts, statements, &c., or money due from officers or others, the District Finance Officer shall at once represent the circumstances in writing to the formation, &c. commander concerned, who shall, if necessary, refer the matter to the Military Board.
Part V.—Pay of Permanent Military Forces.
(1) Conditions Governing Pay.
Contractors ineligible to hold appointments.
15. No person holding a contract with the Defence Department shall be eligible to hold a permanent appointment in the Defence Department.
Pay from date of appointment.
16. (a) All persons on first appointment to the Permanent Forces shall draw pay and allowances from the date on which they commence duty only, and not from any earlier date.
(b) All appointments shall be at the minimum rate of pay for the respective rank, class, grade, or position to which appointed except with the approval of the Minister on the recommendation of the Military Board.
Increments.
17. All increments provided in these Regulations shall be subject to provision being made by Parliament and to such conditions as may be prescribed. In the case of officers no increment may be paid unless approved by the Military Board and in the case of other ranks unless approved by the formation, &c. commander. The right to receive an increment in any year shall depend upon good and diligent conduct and efficiency.
18. Except where otherwise provided in these Regulations, formation, &c. commanders are authorized to approve of increments to warrant officers, non-commissioned officers and men of the Permanent Forces under their command, where such increments are prescribed by the regulations and provided in the Appropriation Act.
19. Notwithstanding anything contained in regulation 29 but subject to regulation 17—
(i) An increment for which an officer is eligible subject to his having passed the prescribed examination for promotion to higher rank shall, after he has passed the first of such examinations which is available to him, be payable from the date from which it would have been payable had no condition of passing the examination been attached to it; otherwise and except as provided in sub-paragraph (ii) of this regulation such increment shall be payable only from the date upon which the examination is passed.
(ii) In the case of an officer sent abroad for training or other duty before the completion of the last promotion examination available to him prior to the date upon which an increment would have been payable had he passed
previously the prescribed examination for promotion, the requirement of passing examinations to qualify for increment may, upon the approval of the Military Board, be waived until such officer returns to Australia. Upon the officer’s return to Australia, no further increment shall be payable to him until after he has passed the prescribed examination for promotion and the date from which such increment will be payable shall be fixed in accordance with the provisions of sub-paragraph (i) of this regulation regarding increments dependent upon passing the prescribed examination for promotion.
Establishment.
20. Officers and others in excess of the authorized number of any rank may be carried on the strength, provided that there are vacancies in higher ranks, and that the total Establishment be not exceeded.
Promotion.
21. All persons whose pay is governed by these Regulations shall, on promotion to a rank or position carrying a higher rate or improved conditions of pay, draw such pay from the date of promotion, provided that if the duties of the higher rank or position are not taken up within one month from the date of promotion the higher rate of pay shall only be drawn from the date of actually taking up duty or from such date as the Minister may direct.
Reversion to regimental pay.
22. Officers returning to their regiment or corps after holding a position for which they were paid at a higher rate than the regimental pay of their rank, shall revert to the regimental pay.
Brevet, honorary or acting rank.
23. (i) Members holding brevet, honorary, or acting rank or appointment shall receive the rates of pay fixed for their substantive rank or permanent appointment.
Temporary rank.
(ii) Members temporarily holding higher rank after a period of one month in such rank shall in the case of officers, on the approval of the Military Board, and in the case of warrant and non-commissioned officers and men, on the approval of the formation, &c. commander, be paid the minimum pay of their temporary rank, provided that a vacancy exists on the establishment of the unit concerned for such higher rank.
(iii) A member granted the temporary rank of warrant officer (class II.) or of warrant officer of any higher grade who holds such rank or grade for a continuous period, shall be entitled to consideration for increments as though he had been permanently promoted to such rank or grade, provided that the first increment shall not be granted until after 12 months from the date on which the temporary higher rank or grade took effect.
(iv) In the event of a warrant officer holding temporary rank or grade as such being permanently promoted to that rank or grade, he shall not suffer any reduction in salary or increments and shall receive increments in the same manner as he would have received them had his temporary rank or grade been permanent.
(v) Travelling allowance to a member receiving pay under this regulation shall be payable as though the temporary rank or grade were permanent.
Pay includes allowances.
24. The prescribed rates of pay shall include all allowances except where otherwise provided for in these Regulations.
Daily rates.
25. Daily rates of pay shall be calculated at one-seventh of the weekly rate, or one three hundred and sixty-fifth of the yearly rate.
Date of retirement.
26. Under no circumstances shall a member be granted pay for any period after the date on which he was, in the ordinary course, due for retirement, unless authority for the extension of his services has first been obtained.
(2) Rates of Pay.
Variations in cost of living.
27. (i) The pay of members of the Permanent Military Forces shall be varied in accordance with variations in cost of living in the following manner:—Where the Commonwealth Statistician notifies in the Gazette the retail price index number for the six State capital cities of the Commonwealth for the twelve months preceding the first day of January in any year commencing with the twelve months preceding the first day of January, one thousand nine hundred and thirty-three, the pay of each member of the Permanent Military Forces payable in pursuance of the provisions of regulations 28, 29, 31-42 of these Regulations shall be varied in accordance with the reduction or increase prescribed as follows:—
| When the index number comes between— | Reduction per annum. | Increase per annum. |
| £ | £ | |
| 1889 and 1936 both inclusive............................ | 33 | |
| 1841 and 1888 both inclusive............................ | 27 | |
| 1793 and 1840 both inclusive............................ | 21 | |
| 1745 and 1792 both inclusive............................ | 15 | |
| 1672 and 1744 both inclusive............................ | 9 | |
| 1624 and 1671 both inclusive............................ | 3 | |
| 1576 and 1623 both inclusive............................ | 3 | |
| 1528 and 1575 both inclusive............................ | 8 | |
| 1480 and 1527 both inclusive............................ | 15 | |
| 1432 and 1479 both inclusive............................ | 21 | |
| 1384 and 1431 both inclusive............................ | 27 | |
| 1336 and 1383 both inclusive............................ | 33 |
(ii) Any variation made in pursuance of the last preceding sub-regulation shall take effect on the first day of July next following the notification in the Gazette of the index number and shall continue in force for a period of twelve months.
(iii) In this regulation “index number” means the Harvester all-items index number (“D”) series, published in the Gazette by the Commonwealth Statistician as being the retail price index number
ascertained in respect of food, groceries, housing (rent of houses of four or five rooms only), clothing and miscellaneous expenditure combined.
(iv) An allowance at a rate not exceeding £6 per annum may be paid on the approval of the Military Board to any member whose rate of pay under these Regulations does not exceed £250 per annum, provided that the allowance so payable when added to the pay of the member shall not exceed the rate of pay prescribed for his present rank or appointment as at the 30th June, 1934. Any allowance granted under this sub-regulation shall cease to be paid on and after the first day of July, 1935.
Staff appointments.
28. (i) The rates of pay for officers holding the undermentioned appointments shall, unless otherwise prescribed, be as follows, but staff or command pay shall not be payable in addition:—
| Appointment. | Rate per Annum. |
| £ | |
| Inspector-General................................................................................. | 1,500 |
| Chief of the General Staff..................................................................... | 1,400 |
| Commander of a Cavalry Division........................................................ | 1,100 |
| Commander of a Division..................................................................... | 1,100 |
| Commander of Troops 1st Military District............................................ | 1,100 |
| Commandant, Royal Military College and Army Schools of Instruction... | 1,000 |
(ii) An officer whilst holding the appointment of Chief of the General Staff shall be paid an allowance of three hundred and fifty pounds per annum for a period of twelve months, and shall be paid an allowance of six hundred pounds per annum thereafter.
(iii) The rates of pay for officers holding the appointments mentioned in this sub-regulation shall be as shown therein, but staff or command pay shall not be payable in addition—
| Appointment. | Rate per Annum. | |
| Subdivisions. | ||
| 1. | 2. | |
| £ | £ | |
| Adjutant-General.................................................................................... | 1,275 | 1,400 |
| Quartermaster-General............................................................................ | 1,250 | 1,400 |
| Divisional Commander and Base and District Commandant— | ||
| 2nd Military District........................................................................... | 1,250 | 1,400 |
| 3rd Military District........................................................................... | 1,250 | 1,400 |
An officer whilst holding any appointment for which rates of pay are prescribed in this sub-regulation shall be paid at the rate prescribed in sub-division (2) after he has served for twelve months at one of the rates prescribed in sub-division (1).
Staff corps.
29. The annual rates of pay and of incremental advancement by sub-divisions for officers of the Australian Staff Corps other than those holding appointments included in regulation 28 shall be in accordance with the following table:—
| Rank. | Subdivisions. | — | ||||||
| 1. | 2. | 3. | 4. | 5. | 6. | 7. | ||
| £. | £. | £. | £ | £ | £ | £ | ||
| Major-General. | 950 | .. | .. | .. | .. | .. | .. | |
| Brigadier... | 850 | .. | .. | .. | .. | .. | .. | |
| Colonel...... | 826 | .. | .. | .. | .. | .. | .. | |
| Lieutenant-Colonel | 706 | 732 | 758 | 784 | .. | .. | .. | Annual increments |
| Major........ | 576 | 602 | 628 | 654 | 680 | .. | .. | Annual increments. Advancement to the fifth subdivision shall be subject to passing examination for Lieut.-Colonel |
| Captain...... | 446 | 472 | 498 | 524 | 550 | .. | .. | Annual increments. Advancement to the fourth subdivision shall be subject to passing examination for Major. On completion of twelve years’ cervica as Captain, promotion may be granted to the rank of Major subject to selection and recommendation by the Military Board |
| Lieutenant. | 285 | 311 | 337 | 363 | 389 | 415 | 430 | Annual increments. Advancement to the sixth subdivision shall be subject to passing examination for Captain. On completion of eight years’ service as Lieutenant promotion may be granted to the rank of Captain subject to the favorable recommendation of the Commanding Officer and of the Formation, &c. Commander concerned |
Command or Staff Pay
30. Command pay or staff pay at the following rates may, in addition to the pay of his rank, be paid to an officer of the Australian Staff Corps while holding a position approved by the Minister to be graded A, B, C, D, E, or F for the purpose of this regulation:—
| Graded Position. | Annual Rate of Command or Staff Pay. |
| £ | |
| A.............................................................................. | 90 |
| B............................................................................... | 80 |
| C............................................................................... | 70 |
| D.............................................................................. | 60 |
| E............................................................................... | 50 |
| F............................................................................... | 40 |
A.A.V.C.
31. The annual rates of pay and of incremental advancement by subdivisions for officers of the Australian Army Veterinary Corps (Permanent) shall be—
| Rank. | Subdivision. | Remarks. | |||||
| 1. | 2. | 3. | 4. | 5. | 6. | ||
| £ | £. | £. | £. | £ | £. | ||
| Captain....... | 554 | 566 | 578 | 590 | 602 | 614 | Animal increments |
| Lieutenant... | 482 | 494 | 506 | 518 | 530 | 542 | Annual increments. Promotion to the rank of Captain may be effected after six years’ service as Lieutenant |
Officers Australian Survey Corps.
32. The annual rates of pay and of incremental advancement by subdivisions for officers of the Australian Survey Corps, shall be—
| Rank. | Subdivision. | Remarks. | |||
| 1. | 2. | 3. | 4. | ||
| £ | £ | £ | £ | ||
| Captain....... | 524 | 550 | .. | Annual increments | |
| Lieutenant... | 420 | 446 | 472 | 498 |
Annual increments. Promotion to the rank of Captain may be effected after four years’ service as Lieutenant subject to the recommendation of the Chief of the General Staff and subject to— (a) being a Survey Officer in the Survey section, his having passed the examination for a licensed surveyed; or (b) being a Survey Officer in the Drafting section his having passed the examination approved by the Military Board |
Officers Australian Army Ordnance Corps.
33. The annual rates of pay and of incremental advancement by Subdivisions for Ordnance Mechanical Engineers shall be—
| Appointment. | Subdivisions. | Remarks. | ||||
| 1. | 2. | 3. | 4. | 5. | ||
| £ | £ | £ | £ | £ | ||
| Chief Ordnance Mechanical Engineer | 576 | 602 | 628 | 654 | 680 | Annual increments |
| Ordnance Mechanical Engineer | 446 | 472 | 498 | 524 | 550 | Annual increments |
| Assistant Ordnance Mechanical Engineer | 425 | 450 | 475 | 500 | 525 | Annual increments |
Quartermasters.
34. The annual rates of pay and of incremental advancement by subdivisions for quartermasters of the Permanent Military Forces shall be—
| Appointment. | Subdivisions. | Remarks. | ||||
| 1. | 2. | 3. | 4. | 5. | ||
| Quartermaster |
£ 425 |
£ 450 |
£ 475 |
£ 500 |
£ 525 |
Annual increments |
Warrant Officers A.I.C.
35. (i) Except as otherwise prescribed the annual rates of pay and of incremental advancement by subdivisions for warrant officers of the Permanent Military Forces shall be in accordance with the following table:—
| Rank or Appointment. | Subdivision. | Increments. | ||||
| 1. | 2. | 3. | 4. | 5. | ||
| Warrant Officer— | £ | £ | £ | £ | £ | |
| (a) Class 1a.—Master Gunner, 1st Class; Staff Sergeant-Major, 1st Class....... | 378 | 391 | 404 | 417 | Annual increments | |
| (b) Class I.—All other Warrant Officers Class I., not elsewhere Included.. | 326 | 339 | 352 | 365 | Annual increments | |
|
(c) Class II.—All Warrant Officers, Class II., not elsewhere included... |
261 |
274 |
287 |
300 |
319 |
Three biennial and then one triennial increment, subject to the conditions set out hereunder |
(ii) A warrant officer, Class II., before advancement to the second and fifth subdivisions shall be required to obtain such qualifying certificates as are laid down by the Chief of the General Staff.
Provided that in any case in which the opportunity is not afforded to a warrant officer to obtain the prescribed qualification before the date on which the increment is due, the increment will be antedated to the date on which it was originally due, should he qualify at the first opportunity granted to him, but if he then fails to qualify, the increment shall have effect only from the date on which the necessary qualification is obtained.
(iii) Should a warrant officer, Class II., fail on two successive occasions to qualify for the same certificate, the question of his retention in the Service shall be a matter for consideration and decision by the Military Board.
(iv) A warrant officer, Class II., who has qualified for advancement to either the second or fifth subdivision or for promotion whilst allotted to one arm will not be required to further qualify for purpose of advancement to either the second or fifth subdivision or for promotion, as the case may be, when transferred to another arm.
Australian Survey Corps.
36. The annual rates of pay and of incremental advancement by subdivisions for warrant officers and non-commissioned officers of the Australian Survey Corps, shall be:—
| Rank or Appointment. | Subdivision. | Increments. | |||||
| 1. | 2. | 3. | 4. | 5. | 6. | ||
| £ | £ | £ | £ | £ | £ | ||
| Warrant Officer. Class I.—Draughtsman, Topographer........... | 362 | 380 | 398 | 404 | 422 | 440 | Annual increments |
|
Warrant Officer, Class II.—Topographer........... |
284 |
302 |
320 |
338 |
356 |
Annual increments. Promotion to rank of Warrant Officer, Class I., may be effected after five years’ satisfactory service as a Warrant Officer, Class II. |
|
| Sergeant—Topographer.. | 212 | 230 | 248 | 266 | Annual increments. Promotion to rank of Warrant Officer, Class II., may be effected after four years’ satisfactory service as a Sergeant | ||
| Corporal—Topographer.. | 199 | Promotion to rank of Sergeant may be effected after one year’s satisfactory service as Corporal | |||||
Engineer Services Branch. R.A.E.
37. The annual rates of pay and of incremental advancement by subdivisions for warrant officers who are draughtsman in the Engineer Services Branch, R.A.E., shall be—
| Rank or Appointment. | Subdivision. | Increments. | |||||
| 1. | 2. | 3. | 4. | 5. | 6. | ||
| £ | £ | £ | £ | £ | £ | ||
| Warrant Officer. Class I. | 362 | 380 | 398 | 404 | 422 | 440 | Annual increments |
| Warrant Officer, Class II. | 284 | 302 | 320 | 338 | 356 | Annual increments. Promotion to rank of Warrant Officer, Class I., may be effected after five years’ satisfactory service as a Warrant Officer, Class II. | |
3443.—3
Other ranks, Permanent Forces.
38. Except where otherwise prescribed, the rates of pay of non-commissioned officers and men of the Permanent Military Forces shall be—
| Rank or Appointment. | Per Annum. |
| £ | |
|
(a) First Grade of Non-commissioned Officers— Category “A”— |
248 |
|
Squadron, Battery, or Company Quartermaster-Sergeant; Staff-Sergeant........................................................................................... |
|
| Category “B”— | 241 |
| Sergeant........................................................................................................ | |
| Category “C”— | 222 |
| Provisional Instructor, irrespective of rank; Lance-Sergeant............................. | |
| (b) Second Grade of Non-commissioned Officer— | 215 |
| Bombardier, Corporal.................................................................................... | |
| (c) Third Grade of Non-commissioned Officer— | 209 |
| Lance-Bombardier, Lance-Corporal................................................................ | |
|
(d) Artificer or Specialist, other than those holding non-commissioned rank, for whom the rate of pay shall be that prescribed for their respective ranks. The term “Artificer and Specialist” includes Saddler, Shoeing Smith, Farrier’s Assistant, Cook, Wheeler, Carpenter, Tailor, Lineman, Diver, Electrician, Engine-driver, Ranger, Compounder, Assistant Armourer, Blacksmith, Boiler Attendant, Examiner’s Assistant, Sailmaker, Printer, Viewer, Tentmender, Range Taker, Gunlayer, A.S.C. Driver (Transport or Remount Sections) |
202 |
| (e) Private, Gunner, Sapper, Trumpeter, including Carter, Gymnastic Instructor, Clerk, Limber Gunner, District Gunner, Driver, Signaller, Musician, Bandsman, Telephonist, Blacksmith's Striker, Store Labourer, Storemen, Stoker, Deckhand, Fireman, Lampman, Caretaker, Watchman, Gardener, Labourer, Range Assistant, Messenger, Stableman............................................... | 195 |
39. Persons appointed to a special school of instruction under section 21b of the Defence Act for the training of an instructional staff of non-commissioned officers may be granted pay at the rate prescribed for a provisional instructor.
Provost staff.
40. The rates of pay for the provost staff shall be—
| Rank. | Pay Per Annum. |
| £ | |
| Provost Sergeant-Major................................................................. | 326 |
| Provost Sergeant........................................................................... | 222 |
Australian Army Ordnance Corps.
41. The annual rates of pay and of incremental advancement by subdivisions for the Australian Army Ordnance Corps (Workshop Section) shall be—
| Rank and Appointment. | Subdivision. | Increments. | |||
| 1. | 2. | 3. | 4. | ||
| £ | £ | £ | £ | ||
| Warrant Officer, Class la. | 378 | 391 | 404 | 417 | Annual increments |
| Warrant Officer, Class I. | 326 | 339 | 352 | 365 | Annual increment to 4th Sub-division shall be conditional on qualifying for promotion |
| Warrant Officer, Class II. | 287 | 300 | 319 | One biennial and one triennial increment. Advancement to 3rd Sub-division shall be conditional on qualifying for promotion for higher rank | |
| Armament Staff Sergeant | 272 | 280 | One biennial increment | ||
Artisan.
|
Rank |
Grade 1. Rate of Pay. |
Grade 2. Rate of Pay. |
| £ | £ | |
| Staff Sergeant.............. | 270 | |
| Sergeant...................... | 260 | 238 |
| Lance Sergeant............ | 251 | 232 |
| Corporal...................... | 241 | 225 |
Workshop Assistant.
|
Rank. |
Rate of Pay. |
| £ | |
| Corporal............................................................... | 222 |
| Lance Corporal..................................................... | 217 |
| Private................................................................. | 212 |
42. The rates of pay and of incremental advancement by subdivisions of watchmen shall be—
| Rank and Appointment. | Subdivision. | Increments. | |||
| 1. | 2. | 3. | 4. | ||
| £ | £ | £ | £ | ||
|
Corporal (Watchman)— Per annum............................. |
237 | 245 | 254 | 263 | Biennial increments |
Deferred pay.
43. (i) The sum of 7s. per week shall be withheld from soldiers of the Permanent Military Forces during the first thirteen weeks’ service and shall be payable as arrears after the expiration of the said thirteen weeks if the soldier is still serving. Soldiers who are discharged or who have deserted prior to the completion of thirteen weeks’ service shall forfeit such arrears. The foregoing portion of this regulation will, however, not apply to a person who has previously served in the Permanent Forces (including the Expeditionary Forces raised under the Defence Act 1903-1934) and who was discharged from such service with not less than a good character, provided that the re-enlistment is within two years of such discharge; nor shall it have application to the members referred to in sub-paragraph (ii) of this regulation.
(ii) The sum of seven shillings per week shall be withheld from the pay of men enlisted in Australian Instructional Corps who on enlistment undergo a course of training at the Central Training Depot. This deduction shall continue for the period of the course. Sums so deducted shall be payable as arrears on the conclusion of the course, but a soldier who deserts or is discharged prior to the completion of the course shall forfeit such arrears unless otherwise approved by the Military Board.
This deduction shall not be made in the case of members of other units of the Permanent Forces attending the course mentioned preparatory to transfer to the Australian Instructional Corps.
(iii) A soldier who is granted—
(a) A free discharge within three months of date of his enlistment, or
(b) his discharge on purchase in accordance with the conditions prescribed in Australian Military Regulations.
shall pay the unexpired value of the free issue of uniform and necessaries received by him.
(3) Deductions from Pay.
Deductions for rations.
44. (i) A member of the Permanent Forces who is issued with rations under the provisions of Part XXIII. of these Regulations shall, unless otherwise prescribed in these Regulations, have deductions mentioned hereunder made from his pay for each week of seven days for which rations are issued, a proportionate deduction being made when rations are issued for portion of a week only—
(a) for a cooked ration—fourteen shillings and threepence,
(b) for an uncooked ration—the cost of same at the contract rates in force at the time, provided that no amount in excess of the rate of fourteen shillings and three pence shall be deducted:
Provided that when the pay of a member of the Permanent Military Forces is increased or decreased as the case may be in pursuance of the provisions of regulation 27 of these Regulations the deduction for a cooked ration as prescribed above shall be increased or decreased as the case may be as the rate of sixpence per week for each six pounds of variation in annual pay.
(ii) When rations are issued at camps, or meals are provided at schools or courses of instruction, deductions as under shall be made from the pay of members concerned:—
(a) Members of units in which arrangements are ordinarily made for the issue of rations—
Single members—Deductions shall be made in accordance with sub-paragraph (i) of this regulation.
Married members—The pay of a married member shall not be subject to deduction on account of the issue of rations;
(b) Members of units in which arrangements are not ordinarily made for the issue of rations—
Single members—Where attendance at camp or school does not exceed a period of 28 days’ continuous absence from the usual place of residence, no deduction for rations shall be made, but where rations are issued for any period in excess of 28 days, deduction in accordance with sub-paragraph (i) of this regulation shall be made for such period in excess of 28 days.
Married members—Provided that absence overnight of the member from his usual place of residence is necessitated, he shall be eligible for a free issue of rations during his attendance at the camp or school.
(iii) An allowance in lieu of rations shall not be payable when rations at a camp or school are not availed of.
Deduction for quarters.
45. (i) When Government quarters are occupied by a member of the Permanent Military Forces, the following deduction shall be made from his pay irrespective of the number of rooms that may be available for allotment being less than under the scale prescribed by regulation 48:—
Members in occupation of married quarters—10 per cent. of pay;
Officers in occupation of single quarters—5 per cent. of pay;
Other ranks in occupation of single quarters—2s. 6d. per week.
Provided that no deduction shall be made for tentage or hutments in camps or schools, and that the scale of deductions may be varied by the Military Board or as elsewhere prescribed, when quarters are occupied at camps or schools of instruction.
Provided also that when the pay of a member of the Permanent Military Forces is increased or decreased as the case may be in pursuance of the provisions of regulation 27 of these Regulations the deduction of two shillings and sixpence per week from the pay of unmarried other ranks as prescribed in this regulation shall be increased or decreased as the case may be as nearly as possible in proportion to such increase or decrease of pay, the actual increase or decrease of the deduction to be decided by the Military Board.
(ii) For the purpose of the above deductions staff or command pay as prescribed by those Regulations shall be considered as portion of the member’s pay. No deduction for quarters shall, however, be made from child endowment, or from district allowance, or from any other allowance, unless otherwise approved by the Military Board.
(iii) Allowances payable under regulation 51 shall be added to the ordinary pay of rank in order to arrive at the deduction to be made for quarters.
Married member at tropical stations.
46. A married soldier stationed at Townsville or Darwin compulsorily separated from his wife and family, on account of the ill-health of his wife, may be permitted to occupy quarters, as for an unmarried soldier, in barracks, without any deduction from pay, provided that in such cases a medical certificate is given:—
(a) By the medical officer in charge of troops at the place at which the soldier was stationed on transfer, that the wife of such soldier is unable, on account of ill-health, to proceed to Townsville or Darwin (as the case may be); or,
(b) By the medical officer in charge of troops at Townsville or Darwin that on account of ill-health the wife of the soldier is unable to remain at Townsville or Darwin (as the case may be).
The foregoing shall also apply to a married soldier stationed at Townsville or Darwin who is separated from his wife and family for satisfactory reasons other than the ill-health of his wife, with the exception that, in lieu of a medical certificate, the approval of the Military Board must first be obtained.
Allotment of quarters.
47. (i) When married officers are not available for vacant married quarters, such quarters, as far as possible, shall be allotted to single officers in accordance with the scale laid down in regulation 48.
(ii) Warrant officers, non-commissioned officers and men of the Permanent Forces shall be allotted public quarters where such are available.
(iii) The deduction from pay in respect of such quarters shall be as laid down in regulation 45.
48. (i) Where rooms are available, quarters shall be allotted to officers in accordance with the following scale:—
| Rank. | Rooms. | Kitchen. | Servant’s Room. |
| Colonel or higher rank (married).............. | 8 | 1 | 1 |
| Colonel or higher rank (single)................ | 3 | 1 | 1 |
| Lieut.-Colonel (married)......................... | 7 | 1 | 1 |
| Lieut.-Colonel (single)............................ | 3 | 1 | 1 |
| Major (married)...................................... | 6 | 1 | 1 |
| Major (single)......................................... | 3 | 1 | 1 |
| Captain (married)................................... | 5 | 1 | 1 |
| Captain (single)...................................... | 2 | 1 | |
| Lieutenant (married)............................... | 4 | 1 | |
| Lieutenant (single).................................. | 2 | and use of kitchen |
Compulsory vacation of quarters.
49. When quarters are compulsorily vacated, for sanitary or other authorized reasons, deduction for quarters shall cease to be made, and travelling allowance of rank, not exceeding seven days, may be paid, provided the member has been unable to secure a residence elsewhere. One month’s notice to vacate quarters shall be given where practicable, and cases in which special circumstances arise shall be referred to head-quarters.
Part VI.—Allowances (Various).—Permanent Military Forces.
Child Endowment.
Eligibility.
50. (i) Child Endowment shall not be payable to members who are paid on the basis of wages paid for similar classes of employment in outside trade establishments.
(ii) Child Endowment shall be payable to other members of the Service in addition to the pay prescribed by these Regulations under the following conditions:—
(a) To each member who is married or a widower and who is the father or stepfather of dependent children under the age of fourteen years, and who is in receipt of pay at a rate less than £500 per annum, the sum of £13 per annum in respect of each child so dependent.
Provided that payment of Child Endowment under this regulation shall not be made to a member unless he makes written application to his commanding officer, and that payment shall not be made in respect of any period exceeding four months prior to the date upon which such application is forwarded to his commanding officer, except that in the case of a member serving abroad, retrospective payment may be made from such date as may be approved by the Minister.
(b) A similar allowance as in (a) may, on the approval of the Military Board, be granted for any member in respect of orphan or adopted children under the age of fourteen years who are dependent on and maintained by the member.
(c) It shall be the duty of each member who is in receipt of allowance under this regulation immediately to notify his commanding officer in the event of his becoming ineligible under the prescribed conditions for the payment of allowance or any portion thereof.
(d) The annual amount paid to any member shall not exceed the amount by which the pay, together with any of the following allowances per annum, falls short of £500:—
(i) Staff and command pay.
(ii) Allowances payable under regulation 51.
(iii) Value of free quarters other than when granted to a member temporarily absent on duty from his usual residence.
(iv) Such allowances in the nature of pay as are determined by the Military Board.
(e) Child Endowment shall not be regarded as pay for the purpose of calculating payments of compensation for injuries or disease contracted on duty.
(f) The allowance shall not be reduced by any absence from duty on reduced pay, but during absence on leave of any kind without pay the allowance shall cease to operate; provided that if a member is granted furlough on half pay, payment of the allowance shall be made at half rates during the period on half pay.
Royal Military College.
51. Allowances at the rates shown hereunder may be paid to members of the Permanent Military Forces whilst holding appointments within the establishment of the Royal Military College:—
| Officers of the Australian Staff Corps (other than the Commandant of the College and officers in receipt of Staff or Command pay) | £50 per annum |
| Quartermasters and warrant officers................................ | 7s. per week |
| Non-commissioned officers and private soldiers | 3s. 6d. per week |
District Allowances.
Scale and conditions.
52. (i) Members of the Permanent Military Forces who are stationed in a District Allowance locality may be paid District Allowance in accordance with the scale and conditions of payment of District Allowance applicable to officers of the Commonwealth Public Service under the Commonwealth Public Service Regulations for the time being in force, and the practice in the Commonwealth Public Service.
Partial reimbursement of fares when on leave from District Allowance localities.
53. In the cases of members of the Permanent Forces stationed in localities classified for the purposes of District Allowances, partial reimbursement of fares paid by those members, their wives and families when travelling on variation leave or on furlough, may be approved by the formation, &c. commander subject to the following conditions:—
(a) A married member whose family reside with him at his station may, provided his wife and children (if any) under fourteen years of age travel with him on his recreation leave or on furlough, be granted an amount equal to the excess beyond £15 on first class return fares between his station and the nearest capital city or other destination of less distance.
(b) A married member travelling alone or an unmarried member (other than members under eighteen year of age residing with their parents or guardians) journeying on recreation leave or furlough, may be granted an amount equal to the excess beyond £10 on first class return fares between his station and the nearest capital city or other destination of less distance.
(c) A member who elects to travel while on recreation leave or furlough a greater distance than is represented by the distance between his station and the nearest capital city
may be granted the amount which would have been allowed him had be elected to travel only to the capital city.
(d) Partial reimbursement of fares under this regulation shall not be granted to a member more than once in every three years, and members desiring to avail themselves of the concession under this regulation may be permitted to accumulate recreation leave for a period of three years, vide Australian Military Regulation 470.
Clothing.
Clothing—Issues of.
54. (i) Unless otherwise prescribed, initial issues of clothing shall be provided at public expense for warrant officers, non-commissioned officers, and men, on first appointment to the Permanent Forces.
(ii) All subsequent requirements of clothing shall be provided by such members at their own expense.
(iii) The cost of repairs to service boots or for washing of clothing shall not be a charge against the public.
Outfit allowance.
55. (i) An allowance in lieu of uniform not exceeding the amounts herein prescribed, may be paid to members on first appointment to the following positions:—
| £ | |
| (a) Warrant officer of the Australian Instructional Corps................................................... | 10 |
| (b) Warrant or non-commissioned officer of the Australian Survey Corps.......................... | 10 |
| (c) Warrant officer of the Royal Australian Engineers, Australian Army Service Corps (Permanent), and Australian Army Ordnance Corps (Permanent)............................... | 5 |
(ii) Members in receipt of this allowance shall be required to provide and maintain themselves with such articles of uniform as may be prescribed by the Military Board.
(iii) Members of the forces who receive an allowance under this regulation on first appointment, and are discharged at their own request within twelve months of such appointment under the provisions of Australian Military Regulations, shall be required to refund a sum equal to the amount of the allowance so received less one-twelfth thereof for each completed period of service of one month.
Uniform maintenance allowance.
56. (i) An allowance at the rate of sixpence per diem for the maintenance of military uniform clothing and necessaries shall be credited to each warrant officer (including a warrant officer holding an honorary commission), non-commissioned officer and man of the Permanent Military Forces.
(ii) The allowance shall cease to operate during any period of absence from duty without pay. The allowance shall not be reduced for any absence from duty on reduced pay except that a member who is granted furlough on half pay shall be credited at only half the prescribed rate for the period of the furlough.
(iii) The allowance shall be paid or disposed of in the following manner:—
(a) to reimburse a member under conditions approved by the Military Board for purchases of uniform, clothing and necessaries made by him;
(b) to recoup the Defence Department for articles supplied to a member either on his order or on the order of his commanding officer on his behalf from a departmental source of supply;
(c) at such intervals and under such conditions as may be approved by the Military Board, the balance remaining of a member’s accrued entitlement to the allowance after deducting therefrom reimbursements and recoupments as in (a) and (b) above shall be paid to the member.
(iv) The allowance shall be regarded as pay for the purposes of—
(a) furlough;
(b) compensation for injuries or disease contracted on duty;
(c) child endowment.
Plain clothes on discharge.
57. Commanding officers may, in any case of necessity, provide a soldier of the Permanent Forces, on discharge, with plain clothes, at a cost not exceeding £1 10s.
Flying Allowance.
Rate and entitlement.
58. Members of the Permanent Military Forces who as part of duly approved military duty are detailed to perform flying duties for instructional or other purposes, may be paid an allowance of Three shillings per diem for each day of actual ascent.
Horse Allowance.
Rate and entitlement.
59. (i) An officer or warrant officer of the Permanent Forces if required by the formation, &c., commander to be mounted for military duty upon an occasion when Government horses are not available may provide a horse for such occasion and may be paid an allowance therefor of Ten shillings for each whole day or Six shillings for each half day. Payment of the allowance shall be dependent on the certificate of the commanding officer that a suitable horse has been supplied and used by the member for authorized military duty. If the member is the owner of the horse so provided the allowance may be increased to Fifteen shillings for a whole day or Ten shillings for a half day. Provided further that the total of the amounts so paid to a member shall not exceed Thirty pounds in each financial year.
(ii) In cases in which a member would be eligible for the allowance of Ten shillings for a whole day or Six shillings for a half day as provided in sub-paragraph (i) of this regulation but in which the hiring of a suitable horse has involved payment at rates greater than these he may upon production of receipts for the hiring be reimbursed the actual cost thereof not exceeding Fifteen shillings for a whole day or Ten shillings for a half day.
(iii) Veterinary or shoeing charges shall not be paid by the Defence Department for horses provided under this regulation.
Travelling with horses.
60. Officers and others travelling on day with their horses for short distances not involving absence beyond twenty-four hours from their station, shall be reimbursed the actual cost of bait and stabling. Claims must be supported by receipts.
Allowances—Australian Survey Corps.
Field allowance
61. (i) Field Allowance at the rate of £130 per annum may be paid monthly in arrear to officers of the Australian Survey Corps.
(ii) This allowance shall cover all expenses other than train, steamer, or coach fares and may be drawn during periods of sick leave not exceeding one month in each year, and during recreation leave.
(iii) A field allowance may be paid monthly in arrear to topographers of the Australian Survey Corps at the following rates:—
Warrant Officers (Class I.)............................................................. £104 per annum.
Warrant Officers (Class II.) and Non-Commissioned ranks.............. £104 per annum.
(iv) The above allowance shall cover all expenses other than train, steamer, or coach fares, also the provision and transport of a personally-owned vehicle for the use of the topographer in the performance of his duty. This allowance may be drawn for periods of sick leave not exceeding one month in each year and during recreation leave.
Transport allowance.
62. (i) A topographer of the Australian Survey Corps who is required to possess a privately-owned motor car for the performance of his official duties may be paid the following allowances subject to the conditions prescribed in sub-regulations (ii) and (iii) of this regulation:—
(a) An allowance at the rate of 14s. 3d. per week to meet the cost of insurance, registration, depreciation and interest on capital cost of the motor car. This allowance shall be payable continuously for 52 weeks each year irrespective of whether or not the motor car is engaged on official duties;
(b) An allowance at the rate of 19s. per week calculated on the basis of a seven-day week to meet maintenance and running costs. This allowance shall be payable for the whole of any period that the topographer is absent from the head-quarters of his section performing duty in the field which necessitates the use of his car.
(ii) The allowances prescribed by sub-regulation (i) of this regulation shall be payable upon the certificate of the Officer Commanding the Survey Section that—
(a) the topographer claiming the allowance is actually in possession of a motor car suitable and available for the performance of his official duty; and
(b) when the additional allowance under sub-regulation (i) (b) of this regulation is claimed, that the use of the topographer’s privately-owned motor car was necessary for the efficient performance of the duty upon which he was engaged during the period for which such allowance is claimed.
(iii) The payment of the allowance prescribed by sub-regulation (i) (a) of this regulation shall be further subject to the topographer having produced to the District Finance Officer for notation a Car Registration Certificate and an insurance policy covering the period for which the allowance is claimed. The insurance policy shall include liability to third parties and be endorsed to permit of the use of the vehicle on departmental business and to extend the indemnity to cover the legal liability of the Commonwealth.
(iv) In exceptional circumstances (e.g., where a topographer on first joining the Australian Survey Corps is unable to purchase a motor car) a topographer who is not in possession of a motor car, but owns either a motor-cycle combination or a solo motor-cycle, may be paid transport allowance at the following rates:—
(a) 23s. 6d. per week for a motor-cycle combination.
(b) 20s. per week for a solo motor-cycle.
Payment of transport allowance under this sub-regulation shall be made only upon the approval of the District Base Commandant after full consideration of the circumstances of each case and shall be subject, in each case, to a certificate being furnished by the Officer Commanding the Survey Section to the District Finance Officer that the vehicle was actually used by the topographer for the period or periods in respect of which the allowance is claimed, and that the use of the vehicle during such period or periods was necessary for the efficient performance of military duty.
Part VII.—Travelling Allowances, etc.
Travelling Allowances.
Rate of travelling allowance on promotion.
63. Claims for increased rate of travelling or other allowances consequent upon the granting of a higher rate of pay shall not be admitted for any period prior to the date of gazettal or notification of the increase of pay.
Militia Forces.
64. (i) Except where otherwise provided, Travelling Allowance shall not apply to members of the Militia or Cadet Forces, or to the Topographers of the Australian Survey Corps.
(ii) In special cases where members of the Militia Forces may be directed by the formation, &c. commander or Military Board to proceed upon some special duty outside of their ordinary duties at Inspection Parades, Drills, or Encampments, Travelling Allowance may be paid.
(iii) Subject to the provisions of this regulation, the Travelling Allowance that may be paid to members of the Militia Forces shall be as laid down in regulation 65. In determining the rate of Travelling Allowance payable under this regulation, the substantive rank only of the member shall be taken into consideration.
Rates.
65. (i) Subject to these Regulations, Travelling Allowance at the following rates may be paid to members of the Military Forces in respect of the time during which they are absent on duty from their
usual place of residents, except when accompanying troops who are rationed, in which case Travelling Allowance shall not be drawn:—
| Rank or Appointment. | Allowance for First Two Weeks’ Residence in the Same Place. | Allowance after First Two Weeks’ Residence in the Same Place. | Hourly Rate. | |||||||||||
| Capital Cities. | Other than Capital Cities. | Capital Cities | Other than Capital Cities. | |||||||||||
| Married. | Unmarried. | Married. | Unmarried. | |||||||||||
| Per diem. | Per diem. | Per week. | Per week. | Per week. | Per week. | 1-24th of dally rate or 1-168th of weekly rate. | ||||||||
| s. | d. | s. | d. | s. | d. | s. | d. | s. | d. | s. | d. | |||
| Member of Military Board | 27 | 0 | 22 | 6 | * | * | * | * | ||||||
| Inspector- General................. | ||||||||||||||
| Lieutenant-General................ | ||||||||||||||
| Major-General.............. | ||||||||||||||
| Divisional Commander.......... | ||||||||||||||
| Mixed Brigade Commander | ||||||||||||||
| Commandant, Royal Military College | ||||||||||||||
| Director-General of Medical Services | ||||||||||||||
| Brigadier ..................... | 25 | 0 | 20 | 0 | * | * | * | * | ||||||
| Colonel | ||||||||||||||
| Lieutenant-Colonel | 22 | 0 | 10 | 0 | 79 | 0 | 55 | 0 | 66 | 0 | 45 | 0 | ||
| Major............................ | 20 | 0 | 17 | 0 | 70 | 0 | 45 | 0 | 63 | 0 | 40 | 0 | ||
| Captain......................... | 17 | 0 | 14 | 6 | 63 | 0 | 40 | 0 | 50 | 0 | 35 | 0 | ||
|
Lieutenant.................... Quartermaster.............. |
16 | 0 | 13 | 6 | 56 | 0 | 37 | 6 | 47 | 0 | 32 | 6 | ||
| Warrant Officer— | ||||||||||||||
|
Class 1a.............. Class I................. |
14 | 0 | 12 | 0 | 50 | 0 | 35 | 0 | 42 | 0 | 30 | 0 | ||
| Warrant Officer, Class II. | 13 | 6 | 11 | 0 | 45 | 0 | 32 | 6 | 40 | 0 | 27 | 6 | ||
| First grade of Non-commissioned Officer and lower ranks............ | 13 | 1 | 10 | 10 | 42 | 0 | 30 | 0 | 35 | 0 | 25 | 0 | ||
* As approved by the Minister from time to time.
For the purpose of this regulation, a married member shall be deemed to include any unmarried member or a widower who is maintaining a home and/or supporting dependent relatives in circumstance which in the opinion of the Military Board justify his inclusion.
(ii) The rates of allowance payable under sub-regulation (l) may be increased by one-fourth in the case of members of the Inspecting Staff or other members, when required to travel with the Inspector-General, but the rates so increased shall not exceed the rates prescribed for Colonel.
(iii) Except with the approval of the Military Board, no allowance under this regulation other than for expenses necessarily incurred shall be paid in any case where the member is not required to be absent from his head-quarters overnight.
(iv) Where an allowance has been paid to a member under this regulation for eight weeks’ residence in the one locality, the case shall be submitted to the Military Board for review. No such allowance shall be continued beyond three months without the concurrence of the Military Board, and if, upon review, the Military Board considers the amount excessive, it shall be discontinued or reduced to such amount as the Military Board thinks fit.
Meal allowances.
66. Subject to conditions which may be prescribed by the Military Board, the rates payable as meal allowance to members absent from their
head-quarters or temporary head-quarters for periods not extending overnight shall be—
| Rank. | Morning Meal. | Mid-day Meal. | Evening Meal. | |||
| s. | d. | s. | d. | s. | d. | |
| All Commissioned Officers........... | 2 | 6 | 3 | 0 | 4 | 0 |
| Warrant Officers........................... | 2 | 6 | 2 | 6 | 3 | 0 |
| Other Ranks................................. | 2 | 6 | 2 | 6 | 2 | 6 |
Advance of travelling allowance.
67. In the case of members travelling on duty where extended absence is probable and cash payments have to be made, an advance may be made up to 75 per cent. of the maximum allowance that may be claimed. Married warrant and non-commissioned officers who are frequently required to travel on duty may be granted a small standing advance at the discretion of the District Finance Officer which shall be adjusted on or before the 31st May of the financial year in which the advance is made.
Subsistence provided while travelling.
68. When members travel by steamer or other vessel, or by railway, and the fare paid includes subsistence, one-quarter of the ordinary rates to which such members would otherwise be entitled shall be allowed.
Allowance when subsistence or quarters are provided.
69. (i) When a member is provided with subsistence but not with quarters the prescribed Travelling Allowance shall be reduced by not more than two-thirds.
(ii) When a member is provided with quarters or tentage but not with subsistence the prescribed Travelling Allowance shall be reduced by not more than one-third.
(iii) A member who is eligible for an allowance under this regulation shall not be permitted to draw Field or Mess Allowance for the same period.
Allowance on first appointment.
70. No allowance shall, except upon the approval of the Military Board, be made to any person, whether previously temporarily employed or otherwise, upon first appointment to the Permanent Military Forces, for cost of conveyance to the locality of the appointment unless the cost for railways or other fares, including, if the person is married, those of wife and children, exceeds £3 when the District Finance Officer may allow the appointee the amount in excess. The Military Board may increase the allowance where, in its opinion, the circumstances warrant it.
Excess luggage.
71. Excess luggage shall not be paid for by the Department, when members are travelling on duty away from their permanent station.
General.
Computation of claims.
72. All travelling allowances shall be in addition to the cost of conveyance. The period for which Travelling Allowance may be claimed shall be computed from the time of departure of the train, steamer, or other conveyance by which members travel to the time of return by same.
Increased or reduced travelling rates.
73. (i) Where it is proved to the satisfaction of the Military Board that the travelling expenses a member is entitled to draw under these Regulations do not cover his actual expenses, the Military Board may authorize payment of such sum as may be considered necessary.
(ii) The Military Board may reduce the rates of Travelling Allowance or disallow any claim when the circumstances justify such a course.
(iii) Travelling Allowance shall not be paid for any period during which a member unnecessarily, or for private reasons, breaks his journey.
Rations and quarters to be provided where practicable.
74. (i) Officers and others shall be provided, wherever practicable, with tentage or other quarters, and rations in lieu of Travelling Allowance, and in such cases no deduction for such tentage of quarters and rations will be made from their pay. Officers and warrant officers (Class I.) may be granted the Camp or Field Allowance of their rank to cover any mess charges.
(ii) When warrant or non-commissioned officers are attached to a Sergeants’ Mess, the president of such mess may draw rations and may also draw not exceeding one shilling per diem Mess Allowance for each member so attached. In such cases Travelling Allowance shall not be payable.
Use of Cabs, Trams and Motor Cars.
Cab and tram fares.
75. (i) Cab and tram fares shall only be admitted by the Authorizing Officer when he is satisfied that the circumstances warrant the charge being made against the department. Only the legal fare will in any case be allowed, and a receipt must in all cases be furnished for any claim in excess of 5s.
(ii) Payments under this regulation shall not exceed 5s. except in special cases, when the District Finance Officer may approve of larger sums being paid.
Hire of motor cars
76. Motor cars may be hired for journeys where such means of conveyance would be cheaper than normal means of transport, due regard being paid to the amount of Travelling Allowance involved and the amount of time to be occupied on the journey. Motor cars may also be hired for such official duties as cannot be efficiently performed by the medium of normally available means of transport.
Member using his own conveyance on official duty.
77. Subject to the approval of the formation, &c. commander a member who is in possession of his own means of conveyance may use such means of conveyance when authorized to travel on official duty upon the occasions and under the conditions specified in this regulation, and may be paid therefor the allowance prescribed in sub-paragraph (i) or sub-paragraph (ii) of this regulation, whichever is applicable:—
(i) A member may be authorized to use his own means of conveyance in lieu of the hiring of transport in accordance with regulation 76 and may be paid as allowance therefor whichever is the lesser of—
(a) The cost of transport if such had been hired by the Department, or
(b) Mileage allowance calculated at the rate prescribed in sub-paragraph (iv) of this regulation.
(ii) A member may be authorized to use his own means of conveyance when it is not to the disadvantage of the Department for such means to be used in lieu of normal public means of transport, and may be paid as allowance therefor whichever is the lesser of—
(a) The cost of the fare and travelling allowance of the member as if the journey had been performed by normal public means of transport, or
(b) Mileage Allowance calculated at the rate prescribed in sub-paragraph (iv) of this regulation, plus Travelling Allowance for the actual period of the journey;
provided that if the member is accompanied by another member or other members of the Permanent Forces authorized to travel with him on official duty, the allowance payable shall be whichever is the lessor of—
(c) The cost of fare of himself plus the fare or fares of such other member or members as accompany him and travelling allowance for himself only which would have been paid by the Department if the journey had been performed by the normal public means of transport; or
(d) Mileage Allowance calculated at rate prescribed in sub-paragraph (iv) of this regulation, plus Traveling Allowance for himself for the actual period of the journey.
(iii) (a) When mileage allowance is payable to a member in accordance with the provisions of this regulation, that portion of the journey between his place of residence, and his usual head-quarters, drill hall, or place of assembly shall be excluded in calculating the mileage travelled and the member shall not be entitled to receive any allowance in respect of such portion of the journey.
(b) Free issues of petrol shall not be made to members who use their own motor vehicles on official duty.
Mileage allowances.
(iv) For the purposes of sub-paragraphs (i) (b) and (ii) (b) of this regulation, Mileage Allowances shall be calculated at the following rates, viz:—
Per Mile. (a.) Motor truck....................................................................... 6½d. (b) Motor car over 12 h.p. when used at schools and tactical exercises other than in camp.......................................... 6½d. (c) Motor car over 12 h.p. used for purposes other than as in sub-paragraph (b).......................................................... 5½d. (d) Motor car over 8 h.p, and not exceeding 12 h.p. when used at schools and tactical exercises other than in camp................. 5½d. (e) Motor car over 8 h.p. and not exceeding 12 h.p. used for purposes other than as in sub-paragraph (d)......................... 4½d.
Per mile. (f) Motor car 8 h.p. or under when used at schools and tactical exercises other than in camp......................................................................... 5d. (g) Motor car 8 h.p. or under used for purposes other than as in sub-paragraph (f)......................................................................... 4d. (h) Motor cycle with side car....................................................... 3d. (i) Motor cycle........................................................................... 1¾d. (j) Other means of conveyance.................................................... First 20 miles 3d. per mile, each additional mile over 20 miles 1½d. per mile.
Insurance of conveyances.
78. Approval given to any member to use a privately-owned vehicle upon official duty shall be conditional upon the production by the member of such evidence as may be required by the Military Board that such use of the vehicle is covered by such privately effected insurances as the Military Board may direct. The Department shall not be liable for the payment of any claim for any damage occasioned to a privately-owned vehicle as a result of its use on official duty.
Members in receipt of other allowances for horse or motor transport.
79. Regulation 77 shall be applicable to members of the Military Forces who are in receipt of Horse or Motor Transport Allowance only in cases where journeys for such members have been approved by the formation, &c. commander involving otherwise the use of other means of transport at public expense, and provided that the Horse or Motor Transport Allowance is not drawn for the same occasion.
Class of Accommodation.
Entitlement.
80. (i) The following shall be the classes of accommodation by rail and sea:—
| Rank. | By Rail. | By Sea. | ||
| In Vessels Providing First, Second and Third Classes of Accommodation. | In Vessels Providing only First and Second Classes of Accommodation. | In Vessels Providing only First and Third Classes of Accommodation. | ||
| Officers........................ | First | First | First | First |
| S.S.M. (W.O. Ia)........... | First | First | First | First |
| Other Warrant Officers.. | First | Second | Second | First |
| N.C.O.’s above rank of Corporal....................... | Second | Second | Second | First |
| Rank and File................ | Second | Third* | Second | Third* |
* For journeys on the Australian coast when the District Base Commandant is satisfied that the authorized class of accommodation on the vessels available is not good, individual members travelling separately may be permitted to travel by the next higher class available.
When a party of soldiers is required to travel by sea, arrangements shall be made wherever practicable (unless cost be greater than the fare of the next higher class) for the troops to sleep and mess apart from 3rd class passengers.
3443.—4
In such cases non-commissioned officers shall travel in the same class as the men. Arrangements should, however, be made for sergeants and higher non-commissioned ranks to be provided with separate messing and sleeping accommodation.
(ii) Non-commissioned officers of the Permanent Forces may travel 1st class by rail, for distances over 50 miles on the narrow-gauge lines of Queensland, South Australia, and Western Australia.
(iii) The wives and families of members of the Permanent Forces will be granted the same class of accommodation as prescribed for the member, except that where 3rd class accommodation is prescribed, 2nd class may be granted in lieu on the special approval of the District Base Commandant.
(iv) A superior class of accommodation may be aligned to invalids upon the recommendation of the representative in the District of the Director-General of Medical Services.
(v) On rail journeys where sleeping berth accommodation is available officers may be provided with such accommodation.
(vi) Where a journey by rail necessitates more than one night’s continuous travelling, warrant officers of the Permanent Forces may be provided with sleeping accommodation.
Travelling Warrants and Requisitions.
Warrants not issuable in certain cases.
81. Travelling warrants and requisitions shall not be issued—
(a) to officers on the resignation of their commission of their appointments in the Permanent Forces;
(b) to soldiers of the Permanent Forces discharged at their own request (whether by purchase or otherwise), at the request of a parent, guardian or master, or on their release from confinement in gaol;
(c) to officers and soldiers whose services in the Permanent Forces are terminated on account of misconduct;
(d) to officers or soldiers travelling on ordinary leave of absence,
(e) except with the approval of the Military Board to officers or soldiers attending tournaments or sports;
(f) except when approved by the Military Board to competitors at rifle association meetings or rifle matches;
(g) to officers and soldiers attending military funerals except the officer in command, the band, pall-bearers, and firing party, and personnel required by the regulations to attend.
Part VIII.—Removal of Furniture, etc., on Transfer.
Removal Allowances.
Entitlement on transfer.
82. (i) When a member of the Permanent Forces is transferred from one station to another, the actual cost of rail, steamer, or coach fares of such member, as well as those of his wife and children who are dependent on the member, in addition to travelling allowance for such member and removal of his necessary household furniture and personal effects, may be paid by the Department.
(ii) When the transfer is made by way of punishment, or at his own request, all expenses involved by the transfer or removal shall be borne by the member concerned, unless otherwise approved by the Military Board.
Definition of “children”.
83. When a member is entitled to passages at Commonwealth expense for his wife and children, the term “children” shall include only such sons as are not over the age of 16 years at the date of commencement of the journey, and such unmarried daughters as are dependent on and residing with the father, provided that a fare may be paid for a son over sixteen years of age who, by reason of physical or mental infirmity, is necessarily dependent on the father.
229. The supplies for the subsistence of soldiers under sentence will be obtained in the same manner as ordinary supplies, either from a supply officer or from contractors direct as the case may be.
Prisoners in civil goals.
230. When any soldier is in a civil gaol as a prisoner, or waiting trial either for a civil or military offence, or as a deserter, charges for his subsistence (if any) shall not be paid from defence votes, but are a charge to the State Government under section 120 of the Constitution which provides that every State shall make provision for the detention in its prisons of persons accused or convicted of offences again the laws of the Commonwealth.
Issues on repayment.
231. Issues of rations on repayment to married members of the Permanent Forces may be permitted under conditions which shall be prescribed by the Military Board.
Forage.
Daily scales.
232. (i) The daily scales of forage for issue to horses shall be as follows:—
| Scale I. | Scale II. | Scale III. | ||||
| — | For horses the property of the Commonwealth Government, private horses of members of the Military Force, when attending Schools of Instruction, Continuous Training, Staff Tours, and horses hired as “Riding” or “Light Draught.” | For horses hired as “Medium Draught”; and (in lieu of Scale I.) for Army Service Corps horses, the property of the Commonwealth Government, when recommended by the P.V.O., and approved by the Formation, &c., Commander. | For horses hired as “Heavy Draught”; and for Government Remounts used for Army Service Corps transport work, for such specified period as they may be regularly employed on heavy work when specially recommended by the P.V.O. or S.O.V.S. and approved by the Formation, &c. Commander. Such approvals, with particulars, to be forwarded to the District Finance Officer for information. | |||
| In Quarters. | In Camps.* | In Quarters. | In Camps.* | In Quarters. | In Camps.* | |
| lb. | lb. | lb. | lb. | lb. | lb. | |
| Oats... | 10 | 12 | 10 | 12 | 12 | 14 |
| Chaff. | 8 | 12 | 12 | 14 | 12 | 14 |
| Hay.... | 6 | .. | 4 | .. | 4 | .. |
| Bran.. | 1 | 1 | 1 | 1 | 2 | 2 |
| Straw. | 7 | .. | 7 | .. | 7 | .. |
| Salt.... | 1 oz. | 1 oz. | 1 oz. | 1 oz. | 1 oz. | 1 oz. |
* The Camp scale may be approved by the Formation, &c., Commander in other circumstances which, in his opinion, are equivalent to Camp.
Provided that hired horses shall only be supplied with forage when such is provided for in conditions of contract or agreement.
(ii) For the purpose of calculating fractional parts of a day’s forage, a ration shall be considered to consist of four equal feeds of oats and chaff, or their equivalent, viz., “morning,” “mid-day,” “evening,” and “night” feeds. Any hay and bran shall be considered part of the “night” feeds. A full day’s ration of forage shall count from, and including, the “evening” feed, any other feeds before or after such full day being requisitioned as fraction of a ration.
(iii) Officers commanding units shall exercise their discretion as regards the method of distribution and proportion for issue to individual horses.
(iv) Formation, &c. commanders may decrease or vary the scales, according to local requirements, by means of substitutions at the following rates:—
|
Oats, maize, and barley, each........................................ |
1 |
lb. |
Either of these may be taken as an equivalent of the other. |
| Hay and chaff, each...................................................... | 1½ | lb. | |
| Bran............................................................................ | 1½ | lb. | |
| Straw........................................................................... | 2 | lb. |
(v) Commanding officers may vary the scales, by increasing or decreasing the quantities of any article of forage, and by adding carrots, green fodder, linseed, &c., provided that the total cost of the forage is not greater than for the authorized scale at the contract prices.
(vi) All contracts shall include conditions giving the necessary power to make variations as authorized by (iv) and (v).
(vii.) The scale for “pack horses” shall be as recommended, in each case by a veterinary officer.
Remounts, agistment of.
233. Army remounts may be placed on agistment in cases where it is considered by the district base commandants to be in the interests of the Service and when a saving will be effected thereby. District base commandants shall make the best arrangements possible under this regulation for the agistment of remounts.
Part XXIV.—Fuel and Light.
Issues to be in kind according to scales.
234. Fuel and light shall be issued in kind in all barracks and administrative offices and in camps and schools of instruction in accordance with the scales herein laid down.
Responsibility of formation, &c. commanders.
235. The scales of fuel and light are calculated to cover the general requirements of the services and do not represent detailed rates for each service named; savings on one service may therefore be applied to meet deficiencies on another. Formation, &c. commanders and other authorities concerned shall be held responsible that the fuel and light allowed are economically and fairly distributed to meet all services within their respective commands.
Accounting system.
236. Fuel and light issued and consumed in barracks and administrative offices shall be accounted for on the running account system. The annual fuel period for accounting purposes shall be from the 1st January to 31st December.
Payment for fuel and light supplies.
237. The prescribed deductions from the pay of members for rations and quarters shall cover the supply of fuel and light, in accordance with regulations 241 and 245.
Members in occupation of married quarters to pay for fuel and light.
238. Members in occupation of married quarters shall pay for fuel and light if same are provided.
District Base Commandants to authorize fireplaces, lamps and power points in quarters, barracks, &c.
239. The number of fire-places, lamps, power points, &c., in quarters, barrack rooms, offices and accessories in occupation by or appropriated for the use of the Permanent Forces and as head-quarters offices for which fuel and light as prescribed in these Regulations may be issued shall be as authorized by District Base Commandants. Fuel and light shall be allowed for such fires and lamps, &c., only.
Winter and summer seasons.
240. For the purpose of these Regulations the winter and summer seasons shall be as follows:—
| Military District. | Winter Period. | Summer Period | |
| 1st................................. | 1st June to 31st August..................... | 1st September to 31st May | |
| 2nd............................... | 1st June to 30th September............... | 1st October to 31st May | |
| 3rd................................ | 1st May to 30th September............... | 1st October to 30th April | |
| 4th................................ | 1st May to 30th September............... | 1st October to 30th April | |
| 5th................................ | Perth—1st June to 30th September | 1st October to 31st May | |
| Albany—1st May to 31st October | 1st November to 30th April | ||
| 6th................................ | 1st April to 31st October................... | 1st November to 31st March | |
| North Australia.............. | 1st June to 31st August..................... | 1st September to 31st May | |
Scales of fuel issues.
241. (i) The following daily scales shall govern the full issue of fuel for the barracks and administrative services:—
| Service. | Quantities of Coal per Authorized Fireplace. | Remarks. | |
| Winter. | Summer. | ||
| lb. | lb. | ||
| Single officers’ quarters.................... | 30 | .. | Only for number of days for which deduction from member’s pay is made for occupation of quarters unless free quarters are authorized and then only for days in occupation |
| Officers’ mess rooms......................... | 30 | .. | Heating and baths only |
| Officers’ mess kitchens..................... | 50 | 50 | For cooking purposes only when deductions from pay are made for cooked rations |
| Single W. and N.C.O.’s quarters | 30 | .. | |
| Sergeants’ mess rooms...................... | 30 | .. | Heating and baths only |
| Sergeants’ mess kitchens.................. | 50 | 50 | For cooking purposes only when deductions from pay are made for cooked rations |
| Recreation, library, gymnasium and billiard rooms (but not canteens)......................................................... | 50 | .. | In case of gymnasium rooms, fuel shall only be approved by District Base Commandants when it is considered absolutely necessary |
| Barrack rooms..................................... | 50 | .. | Heating and baths only |
| Detachments— | |||
| 1 man.............................................. | 35 | 25 | For all purposes, one fire only |
| 2 to 3 men...................................... | 50 | 25 | For all purposes, one fire only |
| 4 to 10 men.................................... | 75 | 35 | For all purposes, one fire only |
| Workshop (tailors)............................. | 25 | 25 | When required |
| Offices.................................................. | 30 | .. | |
| Court martial or court of inquiry rooms | 25 | .. | Each day of sitting only |
| Musketry, lecture or board rooms | 25 | .. | When used only |
| Stores for clothing, bedding, arms, accoutrements and other articles subject to deterioration by damp | 25 | 25 | When required only |
| Gun sheds, wagon sheds, harness rooms and shelter sheds | 25 | .. | When required only |
| Hospitals, surgeries and cells........... | 50 | 25 | As ordered by the Medical Officer |
| Men’s kitchens | 50 | 50 | |
| Guard rooms. | 112 | 40 | Summer fuel for cooking when done on guard |
(ii) In cases where coal or coke is drawn, firewood in not less than 1-ft. billets for kindling purpose may also be drawn at the rate of 1 lb. of wood for each 40 lb. of coal or coke.
Gas or electricity used in lieu of coal or coke for heating
242. (i) Where gas or electricity is used for the undermentioned services in lieu of coal or coke for heating and for cooking purposes, the consumption authorized shall be based on the value of the coal that would have been issued for these purposes under the authorized scale. Any consumption, which entails expenditure in excess of that amount shall be paid for by the mess or individuals concerned.
(ii) The services referred to above are—
Officers’ messes.
Sergeants’ messes.
Recreation, library, gymnasium and billiard rooms.
Scale of equivalents.
243. The following scale of equivalents is authorized:—
1 lb. coke = 1 lb. coal.
4 lb. fuel wood = 1 lb. coal.
1 pint kerosene oil = 6 oz. candles.
1 lb. kindling wood = 2 lb. coal (for adjustment of stocks only).
Light Issues
244. Light in kind shall be issued in accordance with the scales prescribed herein for authorized lamps and burners in barracks, single quarters and head-quarters offices. Officers’ and sergeants’ messes and recreation rooms may be included in the accessories for which a free issue may be made. Free issues of light shall not be made to canteens.
Barracks scale of light issues.
245. The following shall be the barracks scales of issue of light:—
|
Classification. |
Scale. |
| Gas— | |
| Ordinary open burners per burner | 750 cubic feet per month |
| Incandescent burners per burner | 450 cubic feet per month |
| Electricity................ per lighting point | 5½ units per month |
| Kerosene oil— | |
| Winter per authorized lamp | 12 pints per month |
| Summer per authorized lamp | 8 pints per month |
| Wick............. per gallon of oil supplied | 4½-in. wick |
Issues of fuel on active service.
246. (i) The daily scale of fuel for troops on active service shall be 2 lb. of wood or the authorized equivalent as the maximum issue for each officer and soldier.
Issues of light on active service.
(ii) The daily scale of light on active service shall be one gill of oil (with wick) or one candle for each lamp or lantern authorized.
Issues of fuel and light in camps of training.
247. In Militia Force camps or schools of instruction, &c., and for all camps under canvas, the scales of fuel and light shall be:—
Fuel.—6 lb. of fuel wood in not less than 1-ft. billets per day for each officer, soldier and civilian on the ration strength. If other fuel is drawn in lieu, the scale of equivalents given in regulation 242 shall be applied.
Light.—Oil, 2 pints; or candles, 14 oz., per week for each lamp or lantern authorized. Wick, 4½ inches per gallon of oil.
Special fuel issues.
248. Formation, &c. commanders may approve of special issues of fuel in excess of the normal rates to meet actual requirements in the case of the following services:—
(a) At schools of cookery and at institutions where cookery classes are held;
(b) To medical units in camp to provide a continuous supply of hot water.
(c) For Militia Force schools and courses at which the circumstances render the normal scale inadequate.
Part XXV.—Military Institutes, Canteens, etc.
Regimental funds.
249. Excepting as may be necessary for the distribution of profit from temporary military institutes in camps, the District Finance Officer shall not take charge of any regimental or other similar funds or act on the committee controlling such funds.
Auditing of accounts.
250. The accounts of a military institute of a unit of the Permanent Military Forces shall be audited by the District Finance Officer or one of his staff detailed by him. The audit above-mentioned will be free of charge to the institute. In cases in which an institute’s office is located so far from the District Accounts Office as to render the expense of such audit disproportionate, other arrangements for audit recommended by the District Finance Officer may be approved by Army Head-quarters. Any payments thereby necessitated to ordinary commercial auditors or an auditor from another government department will be charged to the institute.
Permanent Military Force Messes and Institutes Fund composition.
251. (i) There shall be a Permanent Military Forces Messes and Institutes Fund (hereinafter referred to as the fund).
(ii) Upon the closing down of a Permanent Force officers’ or sergeants’ mess or Permanent Forces military institute the assets thereof shall be realized as directed by the Military Board and after payment of all liabilities the surplus if any will be paid into the fund and shall form part of the fund. The proceeds of the surplus assets of any Permanent Forces officers’ or sergeants’ messes or Permanent Forces military institutes which have already been closed shall be paid into and form part of the fund.
(iii) The management of any Permanent Forces officers’ or sergeants’ mess, or of any military institute, shall make such periodical contributions to the fund as shall be directed by the Military Board. Such contributions shall form part of the fund.
Objects
(iv) The fund shall be administered as directed by the Military Board and applied as may be approved by the Military Board for the following purposes:—
(a) To provide advances of money to assist in the establishment of new Permanent Forces officers’ or sergeants’ messes or of new Permanent Forces military institutes such advances to be repayable to the fund in the manner directed by the Military Board;
(b) To assist financially Permanent Forces officers’ or sergeants’ messes or Permanent Forces military institutes (where the membership is weak numerically) such assistance to take the form of free grants of money or advances to be repaid as may be approved by the Military Board;
(c) To provide funds to be applied as may be approved by the Military Board to any object of collective benefit to members of the Permanent Forces such as sports, entertainments competitions and the like.
(v) The moneys of the fund shall immediately upon receipt be paid into a branch of the Commonwealth Savings Bank to an account entitled “The Permanent Military Forces Messes and Institutes Fund” which shall be operated upon by signing and countersigning officers appointed by the Military Board. The Military Board may at any time cancel the appointment of either the signing or the countersigning officer and make appointments in substitution. No moneys shall be withdrawn from the account without the approval of the Military Board.
(vi) A cash book shall be kept by an officer appointed by the Military Board for the purpose in which shall be recorded all monetary transactions of the fund and all payments shall be supported by the proper acquittances.
(vii) The monetary transactions of the fund shall be audited at least once annually by an officer appointed by the Military Board.
Moneys received for establishment of booths, shops, &c., in camps and schools.
252. All moneys received by way of deposits on tenders, contracts or agreements for the sale of groceries, for the establishment of booths, barbers’ shops and other like institutions in camps of training or approved schools or courses of instruction shall be forwarded immediately they are received to the District Finance Officer.
Disposal of profits from canteens at camps and schools.
253. All moneys derived as profits from a military institute, (canteen, &c.) conducted on the regimental system for the Militia Forces or received in pursuance of contracts or agreements made in connexion with the sale of groceries, non-alcoholic liquors, &c., in a camp of continuous training and at approved schools or courses of instruction shall be divided between each regiment, corps or portion of same in camp in proportion to the numbers attending the camp, school or course and will be disposed of as follows:—
(a) All such moneys shall be forwarded immediately they are received to the District Finance Officer.
(b) A certified statement showing in detail the amounts received and the proposed division in accordance with the above will be forwarded to the District Finance Officer immediately after the conclusion of the camp, &c. The District Finance Officer will then take action to make the amounts available to the respective units.
(c) (i) The amounts received from the District Finance Officer shall be used for the benefit of the troops as may be deemed desirable by a unit committee of management appointed by the commanding officer.
(ii) The commanding officer shall be responsible that the committee conducts canteen business in a proper manner and shall have power to veto expenditure but shall have no power to authorize expenditure not approved by the committee.
(d) The principle to be observed in the expenditure of canteen funds shall be that articles of equipment, furniture or clothing which are authorized government issues are not to be purchased with canteen funds.
Responsibilities of officers controlling canteen moneys
254. Officers who are concerned in the control or custody of the above moneys or the moneys of any fund, raised for the benefit of a unit will have the same responsibilities and duties in regard thereto as for public moneys.
Part XXVI.—Postage, Telegrams, Cablegrams, Telephones.
Postage.
Use of stamps.
255. The correct amount of postage shall, in all cases, be determined before letters and packets are despatched. No unnecessary papers shall be sent through the post. The cost of such postage shall be defrayed by means of postage stamps which shall be obtained by the District Finance Officer on purchase from the Postmaster-General’s Department.
D.F.O. to ensure instructions are observed.
256. (i) It shall be the duty of the District Finance Officer to see that all telegrams are in strict compliance with the instructions, and to bring under the notice of the formation, &c. commander concerned any irregularity in the despatch of telegrams.
Messages improperly sent to be paid for by sender.
(ii) In the event of any messages being improperly sent as on the public service, or of any messages not being of sufficient urgency or importance, the officers or other persons sending them shall be called upon to defray the cost.
Part XXVII.—Stores—Writing Off, Sale, Loan, Transfer.
“Writing Off” Stores.
Powers of Minister and Military Board in regard to writing off.
257. (i) The Military Board may approve of—
(a) The writing off of condemned, unserviceable or obsolete stores or other Government property, the original value of which did not exceed £100, and to dispose of such stores by sale or otherwise than by gift,
(b) The writing off of deficient stores or other Government property the original value of which did not exceed £100.
(c) The taking “on charge” of excess stores.
(ii) The Minister may approve of the writing off of condemned, unserviceable or obsolete stores irrespective of their original value, and may dispose of same by sale or otherwise.
(iii) Deficient stores or other Government property, the original value of which exceeded £100, shall be written off only under the approval of the Minister, and with Treasury concurrence, provided that where deficiencies are attributable to theft or fraud all cases in which the theft or fraud was committed by a Government employee shall be reported to the Treasury.
D F O’s powers re writing off
258. Each District Finance Officer is authorized to approve, in accordance with Australian Military Regulations, of the striking off charge of stores damaged or deficient, provided that the original value of such stores did not exceed £20.
Sale of Stores.
Sale of stores.
259. (i) Government stores, except as hereinafter provided, shall not be sold or exchanged without the Minister’s approval.
(ii) The above prohibition shall not apply to—
(a) The sale of the following articles, the issue of which is governed by Regulation or Standing Orders—
(i) Small arm ammunition, rifles, spare parts, oil, flannelette, chevrons and badges.
(ii) Materials in connexion with the use or cleaning of small arms.
(iii)Articles of kit and other goods or stores on charge to the Ordnance Department or a quartermaster.
(b) Deficiencies in unit stores paid for on “strike off” requisitions.
(c) Condemned, unfit or damaged stores, the sale of which may be approved by the Military Board provided the original value does not exceed £100.
Loan of Stores.
260. (i) Except as hereinafter provided Government stores shall not be lent without the Minister’s approval.
(ii) Stores may, with the special approval of the Minister, be lent for purposes of a very exceptional nature. In such cases the stores shall be delivered only to responsible persons, who shall sign an undertaking to be personally responsible for all damage to, or loss of such stores, and shall, before issue of the stores, deposit with the Receiver of Public Moneys an amount equal to 50 per cent. of the value thereof. The assessed value of any loss or deficiency may be deducted from such deposit or recovered from the person signing the undertaking. In the case of loans to other Government Departments, the lodging of a deposit and the furnishing of an undertaking will not be required.
(iii) Camp equipment, if urgently required for other Government purposes, may be lent to other Government Departments, provided that such other Departments shall, if they retain the articles for a greater period than one month, obtain and transfer similar articles to the Defence Department, or be charged hire therefor.
(iv) Camp equipment may be lent to the Boy Scouts Association subject to such general conditions as may be approved by the Minister.
Gift or Transfer of Stores.
Gift stores.
261. Gifts of surplus clothing and stores and unserviceable clothing and stores shall receive the approval of the Treasurer before being made. Provided that the Minister may authorize the gift for charitable purposes of unserviceable clothing, blankets, bedding, tentage, messing and cooking utensils.
Part XXIX.—Legal Proceedings, etc.
Production of official documents.
262. (i) If any person who is a party to any legal proceedings between private litigants or the solicitor of such person desires the production of official documents as evidence in those proceedings, the person or his solicitor may make an application in writing to the authorizing officer, in whose custody the documents are, for the production of the documents, setting out full particulars of each document required to be produced, the name of the Court or of the justice, judge or magistrate before whom the documents are required to be produced, the place, date and hour when production is required and the names of the parties to the action or to pending proceedings.
(ii) Should there be no objection to producing such documents and the same are not confidential public documents, the applicant may be notified that upon payment of the fee and expenses prescribed by this regulation the documents will be produced.
(iii) An authorizing officer upon being served with a summons to produce documents in any action, suit or other proceedings may authorize the production of official documents which are not confidential public documents.
(iv) The following charges shall, except as hereinafter provided, be paid in all cases before the production of the documents:—
(a) A fee of One guinea.
(b) A sum sufficient to cover the necessary expense incurred in searching for, and the necessary travelling expenses of the officer producing the documents, including a reasonable amount of sustenance if deemed necessary.
Provided that an authorizing officer may in his discretion in special cases waive the payment of the whole or portion of the amounts mentioned in this sub-regulation.
(v) An authorizing officer for the purpose of this regulation means—
(a) the Secretary for Defence;
(b) a District Base Commandant;
(c) the Officer in Charge of Base Records, or
(d) an officer appointed for that purpose by the Minister or Secretary for Defence.
(vi) Authority for the production of official documents in cases to which the Commonwealth is a party or is otherwise concerned may only be granted by the Minister.
By Authority: L. F. Johnston, Commonwealth Government Printer, Canberra
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