Improving Cancer Outcomes (Diagnosis Reporting) Regulations 2015 (Vic)
Version No. 001
Improving Cancer Outcomes (Diagnosis Reporting) Regulations 2015
S.R. No. 107/2015
Version as at
1 October 2015
TABLE OF PROVISIONS
Regulation Page
1Objectives
2Authorising provision
3Commencement
4Types of cancer or precursor diagnosis required to be reported
5Entities required to report cancer or precursor
6Diagnosis reports
Schedule 1—Prescribed information for centre, hospital or service
Schedule 2—Prescribed information for pathology service
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Endnotes
1 General information
2 Table of Amendments
3 Amendments Not in Operation
4 Explanatory details
Version No. 001
Improving Cancer Outcomes (Diagnosis Reporting) Regulations 2015
S.R. No. 107/2015
Version as at
1 October 2015
1Objectives
The objectives of these Regulations are to prescribe—
(a)the types of cancer, or precursors to cancer, a diagnosis of which must be reported to the Secretary under the Improving Cancer Outcomes Act 2014; and
(b)who must report that diagnosis; and
(c)the form of the reports, the time within which they must be made and the information to be included in them.
2Authorising provision
These Regulations are made under section 28 of the Improving Cancer Outcomes Act 2014.
3Commencement
These Regulations come into operation on 1 October 2015.
4Types of cancer or precursor diagnosis required to be reported
For the purposes of section 9(1) of the Improving Cancer Outcomes Act 2014, the prescribed types of cancer or precursors to cancer are those specified in Schedule 1 of "Reportable Cancers - Guide to identification of cancers reportable to the Secretary", as published by the Department of Health and Human Services from time to time.
5Entities required to report cancer or precursor
For the purposes of section 9(1) of the Improving Cancer Outcomes Act 2014, the following persons and organisations are prescribed—
(a)any of the following as defined by section 3(1) of the Health Services Act 1988—
(i)a day procedure centre;
(ii)a denominational hospital;
(iii)a private hospital;
(iv)a privately-operated hospital;
(v)a public health service;
(vi)a public hospital;
(b)any radiotherapy service that provides a service for treating cancer patients involving the use of ionising radiation, including external beam, superficial and orthovoltage radiotherapy, particle beam therapy and brachytherapy;
(c)any pathology service that provides a service for testing for cancer, or a precursor to cancer, of a type prescribed by regulation 4.
6Diagnosis reports
For the purposes of section 9(3) of the Improving Cancer Outcomes Act 2014—
(a)a report of a diagnosis of cancer or a precursor to cancer is in the prescribed form if it contains the prescribed information; and
(b)the prescribed time within which a report must be made is—
(i)for a centre, hospital or service referred to in regulation 5(a) or (b), 60 days from the date the person in charge of the centre, hospital or service becomes aware that a person has cancer, or a precursor to cancer, of a type prescribed by regulation 4; and
(ii)for a pathology service referred to in regulation 5(c), 30 days from the date the person in charge of the place where the testing is done becomes aware that a test indicates that a person has cancer, or a precursor to cancer, of a type prescribed by regulation 4; and
(c)the prescribed information to be included in a report is—
(i)for a centre, hospital or service referred to in regulation 5(a) or (b), the information set out in Schedule 1; and
(ii)for a pathology service referred to in regulation 5(c), the information set out in Schedule 2.
Schedule 1—Prescribed information for centre, hospital or service
Regulation 6(c)(i)
Name of centre, hospital or service
Hospital identification number
Hospital unit record number
Patient details:
Medicare number (if known)
Individual Health Identifier (if known)
Family name
Given name(s)
Maiden name (if applicable)
Address
Postcode
Date of birth
Sex
Country of birth
Aboriginal or Torres Strait Islander status
Language spoken at home (if known—please specify)
Details of doctor in charge of case:
Medicare provider number (if known)
Name
Address
Telephone number
Details of general practitioner:
Medicare provider number (if known)
Name
Address
Telephone number
Date of first admission for this cancer
Date of diagnosis of this cancer
Eastern Cooperative Oncology Group (ECOG) performance status at time of diagnosis (if known)
Vital status
Date of discharge from centre/hospital/organisation
Investigations relevant to diagnosis of cancer
Primary site of cancer
Laterality of primary site of cancer
Morphology of primary cancer
Grade/differentiation of primary cancer
Stage of cancer at diagnosis
Cancer staging system (to be reported in accordance with the "Victorian Cancer Staging Reporting Guidelines" as published by the Department of Health and Human Services from time to time)
Treatment details for each primary tumour:
Details of initial treatment
Details of treatment of recurrence(s) (if any)
Cancer recurrence information:
Date of cancer recurrence
Site(s) of cancer recurrence
Name of person completing form
Date of completing form
Schedule 2—Prescribed information for pathology service
Regulation 6(c)(ii)
Name of pathology service
Pathology group identification number
Laboratory case reference number
Patient details:
Medicare number (if known)
Individual Health Identifier (if known)
Family name
Given name(s)
Address
Postcode
Date of birth
Sex
Country of birth
Aboriginal or Torres Strait Islander status (if known)
Language spoken at home (if known—please specify)
Details of doctor responsible for case:
Medicare provider number (if known)
Name
Address
Details of reporting pathologist:
Medicare provider number (if known)
Name
Date of report
Structured pathology report or the following minimum information:
Primary site of cancer
Laterality of primary site
Cancer morphology type
Tumour size
Depth of invasion
Metastatic sites
Number of nodes sampled
Number of nodes positive
Date of diagnosis
Stage of cancer at diagnosis
Grade/differentiation
Name of person completing form
Date of completing form
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Endnotes
1 General information
See for Victorian Bills, Acts and current authorised versions of legislation and up-to-date legislative information.
The Improving Cancer Outcomes (Diagnosis Reporting) Regulations 2015, S.R. No. 107/2015 were made on 22 September 2015 by the Governor in Council under section 28 of the Improving Cancer Outcomes Act 2014, No. 78/2014 and came into operation on 1 October 2015: regulation 3.
The Improving Cancer Outcomes (Diagnosis Reporting) Regulations 2015 will sunset 10 years after the day of making on 22 September 2025 (see section 5 of the Subordinate Legislation Act 1994).
INTERPRETATION OF LEGISLATION ACT 1984 (ILA)
Style changes
Section 54A of the ILA authorises the making of the style changes set out in Schedule 1 to that Act.
References to ILA s. 39B
Sidenotes which cite ILA s. 39B refer to section 39B of the ILA which provides that where an undivided regulation, rule or clause of a Schedule is amended by the insertion of one or more subregulations, subrules or subclauses the original regulation, rule or clause becomes subregulation, subrule or subclause (1) and is amended by the insertion of the expression "(1)" at the beginning of the original regulation, rule or clause.
Interpretation
As from 1 January 2001, amendments to section 36 of the ILA have the following effects:
• Headings
All headings included in a Statutory Rule which is made on or after
1 January 2001 form part of that Statutory Rule. Any heading inserted in a Statutory Rule which was made before 1 January 2001, by a Statutory Rule made on or after 1 January 2001, forms part of that Statutory Rule.
This includes headings to Parts, Divisions or Subdivisions in a Schedule; Orders; Parts into which an Order is divided; clauses; regulations; rules; items; tables; columns; examples; diagrams; notes or forms.
See section 36(1A)(2A)(2B).
• Examples, diagrams or notes
All examples, diagrams or notes included in a Statutory Rule which is made on or after 1 January 2001 form part of that Statutory Rule. Any examples, diagrams or notes inserted in a Statutory Rule which was made before 1 January 2001, by a Statutory Rule made on or after 1 January 2001, form part of that Statutory Rule. See section 36(3A).
• Punctuation
All punctuation included in a Statutory Rule which is made on or after
1 January 2001 forms part of that Statutory Rule. Any punctuation inserted in a Statutory Rule which was made before 1 January 2001, by a Statutory Rule made on or after 1 January 2001, forms part of that Statutory Rule.
See section 36(3B).
• Provision numbers
All provision numbers included in a Statutory Rule form part of that Statutory Rule, whether inserted in the Statutory Rule before, on or after
1 January 2001. Provision numbers include regulation numbers, rule numbers, subregulation numbers, subrule numbers, paragraphs and subparagraphs. See section 36(3C).
• Location of "legislative items"
A "legislative item" is a penalty, an example or a note. As from 13 October 2004, a legislative item relating to a provision of a Statutory Rule is taken to be at the foot of that provision even if it is preceded or followed by another legislative item that relates to that provision. For example, if a penalty at the foot of a provision is followed by a note, both of these legislative items will be regarded as being at the foot of that provision. See section 36B.
• Other material
Any explanatory memorandum, table of provisions, endnotes, index and other material printed after the Endnotes does not form part of a Statutory Rule. See section 36(3)(3D)(3E).
2 Table of Amendments
There are no amendments made to the Improving Cancer Outcomes (Diagnosis Reporting) Regulations 2015 by statutory rules, subordinate instruments and Acts.
3 Amendments Not in Operation
There are no amendments which were Not in Operation at the date of this publication.
4 Explanatory details
Table of Applied, Adopted or Incorporated Matter
The following table of applied, adopted or incorporated matter is included in accordance with the requirements of regulation 5 of the Subordinate Legislation Regulations 2014.
| Statutory rule provision | Title of applied, adopted or incorporated document | Matter in applied, adopted or incorporated document |
| Regulation 4 | "Reportable Cancers - Guide to identification of cancers reportable to the Secretary" as published by the Department of Health and Human Services from time to time | Schedule 1 |
| Schedule 1 | "Victorian Cancer Staging Reporting Guidelines" as published by the Department of Health and Human Services from time to time | The whole |
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