Financial and Allowance Regulations for the Naval Forces of the Commonwealth (Cth)

Statutory Rule

1904 No. 8

Obtained from the

Senate Table Office

2003

 

FINANCIAL AND ALLOWANCE

REGULATIONS

FOR THE

NAVAL FORCES

OF THE

COMMONWEALTH.

1904.

C.1197.

FINANCIAL AND ALLOWANCE REGULATIONS.

PART I.

SECTION I.—DEFINITIONS.

In the following Regulations :—

" Secretary " shall mean the Secretary to the Department of Defence.

" Commandant " shall mean the Officer appointed to command any State Division of the Naval Forces.

" Chief Accountant " shall mean the Officer appointed to be Chief Accountant in the office of the Chief Administration.

" Paymaster " shall mean the Officer appointed to be Paymaster or Accountant Officer of any State Division of the Naval Forces.

" Authorizing Officer " shall mean the Officer appointed to be Authorizing Officer for any State Division of the Naval Forces.

" Paying Officer " shall mean the Officer appointed to be Paying Officer for any State Division of the Naval Forces.

" Executive Officer " shall mean an Officer of the Executive Branch of the Forces.

SECTION II.—INSTRUCTIONS TO COMMANDANTS.

Instructions to Commandants

1. Commandants are held responsible for the economical expenditure of all moneys provided in the annual Estimates for their respective commands ; and they are further responsible that no liability is incurred against Votes in excess of the provision made.

2. Every credit will be given to Commandants and other officers concerned for economies effected under the different Votes, and for economical administration coupled with satisfactory efficiency.

3. Each Commandant is authorized—

(a)To approve of all requisitions for supplies within the Votes on the Estimates, which are governed by regulations.

(b)To approve of any other expenditure (not exceeding £50 in any one case) under the Divisions or Subdivisions of any Votes for Contingencies, General Services, Maintenance of existing Arms and Equipment, provided he has satisfied himself that funds are available ; that it is not a new Vote or item or involving any alteration of existing rules or practice ; that there is nothing irregular in the character of the expenditure ; and that it is not an allowance or payment to any member of the Forces (except such as is governed by Regulation and does not require Ministerial approval).

(c)To approve of the employment of casual labour (non-clerical) for any period not exceeding fourteen days in any one month where provision exists on the Estimates for extra labour ; but no person shall be employed under this authority for a longer period than six weeks in the whole during any twelve months.

(d)To approve, under the Regulations governing Compensation for Injuries, of all awards of compensation under paragraph 53, where the award does not exceed payment of compensation for one month, and the medical expenses do not exceed £ 5.

(e)To approve, after due inquiry, and in accordance with any regulations on the subject, of the striking off charge of stores lost or damaged, where the value does not exceed £ 5.

(f) To approve of increments to Warrant Officers, Petty Officers, and men, where such are provided and prescribed by the Regulations.

(g)The expenditure under paragraphs (b), (c), (d), and (e)is not to exceed £60 per month without further Ministerial authority.

4. A monthly schedule of expenditure incurred by each Commandant, under the authority in paragraph 3, clauses (b) to (e)inclusive, and not provided for by the Regulations, shall (after being

signed by the Commandant) be forwarded to the Secretary not later than the 7th of each month, in the following form :—

Return of Expenditure Authorized by the Commandant.

(Note.—It is not necessary to include Expenditure governed by Regulations in this Return.)

Date. Name. Particulars. Amount. Vote to which charged.

5. Commandants are not to vary any payments provided for under Regulations.

6. Proposed expenditure under Votes for Heavy Gun and Small Arm Ammunition; for Warlike Stores ; and Estimates of expenditure within the current year's Estimates for Annual Trainings will be submitted by the Commandant to the Minister.

7. When it is necessary to make re-arrangements or transfers in connexion with any Votes, application is to be made through the Secretary.

8. When a Commandant submits any proposal involving expenditure, such proposal should be accompanied by a statement from the Authorizing Officer or Paymaster, showing—

(a)The Division, Subdivision, and Item of the Estimates to which the expenditure should be charged.

(b)That money is available on the Vote.

9. The Commandant will, in addition, state that, with his knowledge of the requirements for the remaining period of the financial year, the proposed expenditure will not involve the necessity for applying for additional funds on any Vote concerned.

10. When grants are provided for in the Estimates, authority to pay them is to be obtained by the Authorizing Officer on the recommendation of the Commandant.

11. Unless by special Ministerial sanction, all payments authorized by these Regulations shall be subject to the necessary provision being made by Parliament.

SECTION III.—PAYMASTERS.—DUTIES AND GENERAL INSTRUCTIONS.

Duties of Paymasters

12. The duties of a Paymaster will be as under :—

13. He will be responsible for the disbursement of the public moneys in accordance with the Regulations, and with any instruction or authority issued by the Minister.

14. He will be held responsible that no arrear occurs in the work of his office, and that the books are posted up daily, so that they may at all times be ready for examination.

15. He will act as financial adviser to the Commandant upon all questions involving expenditure.

16. He will keep the Commandant informed of all expenditure on Votes, with the view of assisting him to prevent any Vote being exceeded.

17. He will be responsible that all accounts in the Pay Office are kept strictly in accordance with the " Treasury Regulations."

18. All accounts other than those dealt with under Regulations by other officers shall pass through the office of the Paymaster, who will be responsible that the amount of the appropriation for any Division or Subdivision of the Estimates, or any Loan Appropriation, or Trust Fund Credit, is not exceeded without due authority.

19. He will, in the event of receiving any claim which appears to him not authorized by the Regulations or instructions of the Minister, point out the same in writing to the Commandant. Should the Commandant consider that, on the contrary, such claim is covered by the Regulations or authority of the Minister, an immediate report as to the circumstances of the case will be made by the Commandant to the Secretary for submission to the Minister; and the account shall not be paid without the approval of the Minister.

20. He will not apply Public Moneys to any purpose not authorized by the Regulations of the Service, nor will he advance (except as hereinafter provided), lend, or exchange any sums for which he is accountable, nor will he exchange private cheques out of public funds. In the case of members of the Forces travelling on duty, where extended absence is probable, and cash fares, &c., exceeding a total sum of £ 5, may require to be paid, an advance up to 75 per cent. of the maximum allowance that can be claimed may be made.

21. He will be liable for the amount of disallowances arising from errors or overissues made by him in disregard of Regulations or in the absence of proper authority.

22. Should difficulty be experienced in recovering money due from officers or others, he will at once represent the circumstances officially to the Commandant, who will, if necessary, refer the matter to the Secretary, for submission to the Minister.

23. He will submit to the Commandant all queries of the Auditor-General, or other officer appointed by him, together with the correspondence, if any, involved. In the case of a reply being deemed to be unsatisfactory by the Auditor-General, or his officer, the matter is to be referred, through the Commandant, to the Secretary, for submission, to the Minister.

 

24. Paymasters will see that a copy of the Audit Act and the Treasury Regulations are supplied to every officer receiving or disbursing Public Moneys, and they will obtain receipts for such supply.

25.—Instructions as to Payments.

Payments.

An amount provided on the Appropriation Act as salary for one appointment shall not be utilized for the payment of the salaries or portions thereof of two persons for the same period.

No officer is to be paid the salary of any position to which he has not been appointed by Order in Council.

In no cases, except those governed by Regulations, are any allowances to be paid to any members of the Forces, unless such allowances have been authorized by Order in Council, or by the Minister.

Overtime money is not to be paid unless the same has received Ministerial approval.

Salary or wages must not be paid from any Vote for " Contingencies," or from any Vote other than that of a Salary Vote or a Vote for " General Services," except with the special approval of the Minister.

In no case should any person be temporarily employed without Ministerial approval, except as provided in para. 3 (c).

In the case of any work being carried out in any State by artificers who are ordinarily employed in another State, the cost of material and labour will be charged to the State for which the work is performed. This will also apply to travelling expenses.

26.—Transfer of Members of the Forces.

Transfer of Members.

In every case where an officer, warrant or petty officer, or man of any branch of the Naval Forces in one State is transferred to another State, the Paymaster of the State to which the officer, warrant or petty officer, or man is transferred, is to be immediately advised by the Paymaster of the State from which the transfer takes place of the following particulars :—

Rate of pay.

Details of all allowances ; and whether in quarters.

Date to which payment has been drawn.

Date of attestation.

Date of re-engagement.

Should a Paymaster fail to receive these particulars on the transfer of any officer, warrant or petty officer, or man, it will be his duty to at once communicate with the Paymaster of the State concerned, with a view of obtaining them.

Debiting Cost of Transfers.

Whenever any members of the Forces are transferred from one State to another, the cost of such transfers shall be debited to the States to which they are transferred.

Cheques.—Provision for Signing of

Cheques.

27. All cheques will be signed by the Paying Officer, or such other officer as may be dealing with the advances or credit against which the cheques are drawn, and countersigned by the Authorizing Officer, or such other officer as may, in accordance with the Treasury Regulations, be appointed for the purpose.

28. The names of the countersigning officers, with their specimen signatures, will be forwarded by the Authorizing Officer to the managers of the banks in which the accounts are kept, who will be advised by the Treasury as to the appointment of Paying Officers. See also Section 18 of the Audit Act.

Payments to the Department.

Payments to Departments.

29. All payments to the Department in any State are to be made to the Paymaster; and bank drafts, cheques, post-office orders, or postal notes are to be made payable to the Paymaster, or order.

30. The official receipt given and accepted shall only be that issued by the Receiver of Public Moneys.

Correspondence.

31. On questions of departmental procedure or routine respecting financial matters not involving the decision of Commandants, Paymasters will communicate direct with the Secretary or the Chief Accountant, as may be necessary.

Returns.

32. All other communications and returns involving the decision of Commandants will pass through the Commandants.

33. Paymasters will forward to the Secretary, immediately after the first of each month, a return showing any changes in permanent officers, or in the personnel of any administrative or instructional staffs or departments that have occurred during the preceding month. Such Casualty Return will include all promotions affecting salary, resignations, forfeitures of office, transfers, and variations of every description that occurred during the previous month.

34. Paymasters will also forward monthly, through Commandants, to the Secretary, for transmission to the Auditor-General, a return of all appointments, promotions, and transfers, &c., on Form 43, as required by paragraph 114, of the Treasury Regulations.

35. The following is a list of the Returns to be forwarded by Authorizing Officers or Paymasters :—

Nature.	To whom to be forwarded.	Date to be forwarded.
Annually.
Form 61. Report as to Officers in 5th Class of the Public Service in duplicate	Secretary........................................................	March each year
Quarterly.
Return of Temporary Employes in duplicate	Secretary........................................................	Not later than the 7th of month after quarter
Monthly.
Statement of Expenditure (in the form of the Estimates)	Secretary........................................................	Not later than the 7th of the month
Form 43. Appointments, Promotions, and Transfers (in duplicate)	,,................................................................	,,
Return of Fines and Punishments........................................................................	,,................................................................	,,
* Reconciliation Statement........................................................................	Secretary to Treasury..................................	,,
Form 41. Sale of Government property........................................................................	Secretary........................................................	,,
Receiver's Declaration (Form 5)........................................................................	Deputy Auditor-General Commonwealth Auditor-General	,,
Casualty Report of changes each month in the Administrative or Instructional Staffs or Departments	Secretary........................................................	,,
Receiver's Reconciliation Statement........................................................................	Secretary to Treasury..................................	,,

* By Authorizing Officer.

SECTION IV.—GENERAL.

36.—Payments to be made by the 30th June.

General Instructions.

It is very necessary that the amount of arrears on the 30th June shall be as small as possible, and, with a view of attaining that end, officers are responsible that the following steps be taken :—

(a)Supplies, &c., required to the end of June should be ordered in April or early in May, so that the accounts might be paid in May or early in June ; and no orders except such as are absolutely necessary should be given after the middle of May.

(b)The requisitions for repairs and similar works should be sent in as early as possible, and the works should, wherever practicable, be completed early in May.

(c)Where accounts outstanding are likely to be of considerable amount, the persons interested should be requested to furnish the accounts promptly. A memorandum to that effect could be written across the orders when given.

(d)Accounts for amounts due to the Government Printer, Railways, &c., should be specially asked for.

(e)In the case of monthly or quarterly payments, where the amount due on the 30th June can be ascertained, claimants should be asked to render their claims early in June, so that they may be paid before the 30th. Where the amount due cannot be ascertained before the end of June, the claimants should be asked to render accounts up to the middle of June only, the balance to be included in the next account.

(f) Accounts for services, such as rents and similar matters, should be paid about the middle of June, up to the end of that month.

(g)With regard to the pay and allowances of the Forces, such arrangements should be made as will enable all payments due for the financial year to be made prior to the 30th June.

Rates or Taxes.

Rates or Taxes

37. In all cases where premises are rented or leased for departmental purposes no provision is to be included in the agreement or lease by which the Commonwealth Government is required to pay any taxes or water rates.

Unless special approval to the contrary be obtained, where water is supplied, meters must be provided, so that payment may only be made for the quantity actually consumed.

Fidelity Guarantees of Officers and others.

Fidelity Guarantees.

38. The Minister will determine what offices held by Officers, Warrant and Petty Officers, and others shall be guaranteed, and shall fix the amount of such guarantee which, for the Militia and Volunteer Forces, shall be in accordance with the following table :—

Estimated largest Amount in Hand at any one time.		Amount of Guarantee.
£	£
Under	300.....................................................................................	100
Upwards of £300 and under	600.....................................................................................	200
,,  600  ,,	1,000.....................................................................................	300
,,  1,000  ,,	1,500.....................................................................................	400
,,  1,500  ,,	2,000.....................................................................................	500
,,  2,000  ,,	2,500.....................................................................................	600
,,  2,500  ,,	3,000.....................................................................................	700
,,       3,000  ,,	3,500.....................................................................................	800
,,  3,500  ,,	4,000.....................................................................................	900
,,       4,000.....................................................................................................................		1,000

39. Every Officer, Warrant and Petty Officer, holding a permanent position in the Naval Forces, which is a guaranteed office under these Regulations, shall contribute to the Guarantee Fund established by, and in accordance with, clause 70 of the Public Service Regulations, paragraphs a, b, c, h, i, j, k, l, q, s, t, and u.

40. In cases Where an executive officer may be called upon to perform the duties of a guaranteed office which are apart from his regular duties, the Minister may sanction the payment of the premium out of the Vote for Incidentals.

41. Every Officer, Warrant and Petty Officer, holding a position in the Militia or Volunteer Forces which is a guaranteed office under these Regulations, shall contribute to the Guarantee Fund established by, and in accordance with, clause 70 of the Public Service Regulations, paragraphs a, b, c, h, i, j, s, t, and u.

42. The premiums payable under paragraph 41 of these Regulations shall be a charge against the Clothing and Corps Contingent Allowance of the corps in respect of which the guaranteed offices are held, and such premiums shall be paid to the Paymasters of the respective States not later than the 1st August in each year. The Paymaster will be held responsible for the collection of such premiums, and that the moneys so collected are paid to the Trust Fund to the credit of the Guarantee Fund Account.

43. Where the term "officer" is used in the Public Service Regulation referred to in these Regulations, it shall be held to include "Officer, Warrant and Petty Officer, or other person in the Naval Forces."

44. The term of the guarantees under these Regulations shall date from 1st July, 1903. In the case of those under paragraph 39, the first annual premiums shall be deducted from the salaries of the persons holding the guraranteed offices for the month of July, and in the case of those under paragraph 41, the annual premiums shall be paid so soon as money is available after the Estimates have been passed by Parliament.

PART II.—PAY OF PERMANENT FORCES.

Pay of Permanent Forces

45. All persons appointed to the Permanent Forces will draw pay and allowances from the date on which they commence duty only, and not from any earlier date.

46. In every case where a salary provided for under these Regulations has an annual increment attached to it, such increment will be payable when the member has been in receipt of his then rate of salary for a period of twelve months, unless otherwise provided under Regulation. The right to receive such increment in any year shall depend on the good and diligent conduct of the person to whose salary it is attached, the approval of the Minister, and on provision being made by Parliament. If, in the opinion of the Commandant, any Petty Officer or man is not entitled to receive an increment, he may issue an order directing that it shall not be paid.

47. In the case of Officers no increment shall be stopped from their salary or pay save on the authority of the Minister.

48. Officers and others in excess of the authorized number of any rank may be carried on the strength, provided that there are vacancies in higher ranks, and that the total Establishment is not exceeded.

49. Daily rates of pay include payment for Sundays (seven days in the week).

50.—Pay of Officers.

The following rates of pay shall apply in the cases of future appointment or promotion of officers :—

Rank.	Pay per Annum.		Increment per Annum.
Min.	Max.
£	£	£
Commander........................................................................................................	450	550	25
Lieutenant over 8 years.....................................................................................	360	400	10
Lieutenant...........................................................................................................	250	350	20
Sub-Lieutenant...................................................................................................	175	225	10
,,  (on probation)........................................................	150	150	...
Chief Engineer....................................................................................................	240	300	10
Engineer...............................................................................................................	200	240	10
Paymaster............................................................................................................	225	285	15
Assistant Paymaster..........................................................................................	160	200	10
Clerk.....................................................................................................................	90	150	15
Chief Warrant Officer........................................................................................	215	225	5
Warrant Officer...................................................................................................	160	210	5

51. Pay of Petty Officers, Seamen, and Others.

The following rates of pay shall apply in the cases of future enlistments, re-engagements, or promotions. The rates of pay previously existing in the several States will continue to be paid to those at present serving, until promoted or re-engaged.

Rating.	Daily Pay.				Increment.
Min.		Max.
s.	d.	s.	d.
Chief Engine room Artificer...................................................	10	0	12	0
Engine-room Artificer..............................................................	9	0	10	0	1s. after 5 years.
Torpedo Artificer......................................................................	8	6	9	0	6d. after 5 years.
Leading Stoker..........................................................................	6	0	6	6	,,  ,,
Stoker (special duty)*..............................................................	5	6	5	6
Stoker..........................................................................................	5	0	5	0
Training Stoker.........................................................................	3	0	4	6	6d. per day annually
Chief Petty Officer...................................................................	7	0	7	0
1st Class Petty Officer.............................................................	6	0	6	6	6d. after 5 years.
Leading Seaman.......................................................................	5	6	5	6
Able Seaman.............................................................................	5	0	5	0
Training Seaman......................................................................	3	0	4	0	6d. after 6 months ; 6d. after 12 months at 3s. 6d. per day
Boy..............................................................................................	1	0	2	0	6d. after 6 months. if 16 years of age ; 6d. after 12 months at 1s. 6d. and if over 17 years of age
Ship's Corporal, 1st class.........................................................	6	0	6	0
„  ,,  after 5 years......................................................	6	6	6	6
„  ,,  2nd class............................................................	5	6	5	6
Chief Armourer.........................................................................	7	6	8	6	1s. after 5 years.
Armourer's Mate......................................................................	5	0	5	6	6d. after 5 years.
Painter.........................................................................................	5	6	6	0	,,  ,,
Carpenter's Mate......................................................................	6	6	7	0	,,  ,,
Carpenter and Joiner................................................................	5	6	6	0	,,  ,,
Cooks..........................................................................................	5	0	5	0
Chief Ship's Steward................................................................	7	0	8	0	6d. per day annually
Sick Berth Attendant...............................................................	6	0	6	6	6d. after 5 years.
Officer's Messman...................................................................	5	6	6	0	,,  ,,
Steward, 1st class......................................................................	5	0	5	0
,,    2nd class......................................................................	4	0	4	0

* For services in torpedo-boats and steam launches—the establishment to be as approved by the Minister.

In addition to their pay, rations will be drawn for Officers, Petty Officers, Seamen, and others, in accordance with scale.

Members of the Permanent Forces who from the nature of their duties or from the exigencies of the service cannot be rationed, will be paid compensation in lieu of same at such a rate, based on the annual contract rate for rations, as the Minister may decide.

Commandants will issue orders to ensure the supply of rations at standard quality. Commanding Officers may order a survey on all rations complained of as being below standard quality, and the rations returned or destroyed shall be reissued, according to the report of the surveyors.

Scale of Rations.

Article.	Daily Rations.		Weekly Rations.
1bs.	oz.	1bs.	oz.
Meat...............................................................................................................................	1	8	...
Bread..............................................................................................................................	1	8	...
Potatoes.........................................................................................................................	1	0	...
Vegetables.....................................................................................................................	0	4	...
Tea..................................................................................................................................	0	0½	...
Sugar..............................................................................................................................	0	3	...
Chocolate  one or the other........................................................................ Coffee	0 0	1 ½	... ...
Milk................................................................................................................................	½	Gill	...
Butter.............................................................................................................................	...	1	0
Suet.................................................................................................................................	...	0	2
Flour...............................................................................................................................	...	0	9
Peas................................................................................................................................	...	0	8
Oatmeal.........................................................................................................................	...	0	5½
Raisins............................................................................................................................	...	0	2
Mustard.........................................................................................................................	...	0	0½
Pepper............................................................................................................................	...	0	0¼
Rice.................................................................................................................................	...	0	3½
Salt..................................................................................................................................	...	0	3
Vinegar...........................................................................................................................	...	1 Gill.

52. Special Duty Pay and Allowances.

* Rating.	Allowance per diem.
Gunnery or Torpedo Instructor........................................................................................................................................	6d.
Seaman Gunner and Torpedo-man.................................................................................................................................	4d.
Leading Signalman............................................................................................................................................................	4d.
Signalman............................................................................................................................................................................	2d.
Diver (1s. per hour when diving).....................................................................................................................................	3d.
Bugler...................................................................................................................................................................................	3d.
Sailmaker(A.B.)..................................................................................................................................................................	1s.
Blacksmith (Stoker)...........................................................................................................................................................	1s.
Carpenter (tool money).....................................................................................................................................................	3d.

* The establishment to be as authorized by the Minister.

PART III. — COMPENSATION FOR INJURIES RECEIVED ON DUTY—MILITIA AND VOLUNTEER FORCES.

Compensation for injuries to members.

53. Sums not exceeding 10s. per diem to an Officer, and 5s. per diem to a Warrant Officer, Petty Officer or Man of the Militia, or the Volunteer Naval Forces, may be recommended for payment, for a period not exceeding six months, out of any moneys which may be voted by Parliament for that purpose, to compensate for loss of salary or wages such Officers, Warrant Officers, Petty Officers or Men who may be injured in the performance of their duty, and temporarily incapacitated from resuming their calling or trade in consequence of such injury. Full particulars as to any injury must be communicated to the Commandant within at least forty-eight (48) hours after its occurrence (otherwise claims will not be considered); and the Commandant shall thereupon direct a Medical Officer to report on the case. Wherever possible, a Court of Inquiry shall be assembled to inquire into the circumstances of each case, and submit its recommendation to the Commandant. The compensation shall be limited to the period during which the member shall be shown to have been wholly unable to follow his occupation, and shall not be issuable for the day of the accident, or for any period during which he shall have been in camp or under treatment and subsisted in a naval or military hospital.

54. If in the opinion of the Medical Officer attending the individual, the injury is of a permanent nature, a report will be forwarded to the Commandant, who will convene a Medical Board to inquire into the case, which may recommend an amount of compensation, if any, in accordance with the following scale.

Compensation for permanent disability may be recommended at the rate of 7s. per day.

Permanent disability will be classified as follows :—

One-quarter disablement.

One-half disablement.

Three-quarters disablement.

Total disablement.

The maximum grant for total disability will not exceed three years' compensation at the rate of 7s. per day.

55. Application for the issue of the compensation, except as provided in para. 3 (d), shall be forwarded for the consideration of the Minister, and must be supported by the following documents :—

(a)The proceedings of the Court of Inquiry or Medical Board, if any, which reported on the case, or, if no Court of Inquiry or Medical Board was assembled, a statement setting forth in detail the circumstances under which the injury was sustained.

(b) Acertificate showing the period during which the officer or sailor was unable to follow his calling or trade. When, however, the injury is of so severe a nature as to incapacitate the officer or sailor from following his employment for a period exceeding two months, a medical certificate showing the state of the case must be forwarded to the Commandant at intervals of one month.

(c) Acertificate that the officer or sailor, during the period for which compensation is applied for, has not been under treatment and subsisted in a naval or military hospital.

(d) Acertificate, in the case of a man, from his employer showing the man's average weekly earnings.

(e) Areport from the Medical Officer who attended the individual or examined him.

(f) A statement of all medical expenses that are recommended to be defrayed by the Government.

56. It shall be the duty of the Principal Medical Officer of the State Division concerned to report upon each case submitted as above to the Minister.

PART IV.

SECTION I.—TRAVELLING ALLOWANCES.

Seale of travelling allowances.

57. The following are the rates of Travelling Allowances to be drawn by members of the Naval Forces when travelling on duty :—

(1)—Scale of Travelling Allowances.

Rank.	Daily Allowance.		Daily Allowance after one week's residence in same place.		Hourly Rate.
s.	d.	s.	d.
Naval Officer Commanding or Commandant........................................	20	0	15	0
Commander..............................................
Lieutenant over eight years....................	15	0	12	6	of daily rate for each hour when the journey is not completed in the same day.
Lieutenant under eight years..................	12	6	10	0
Sub-Lieutenant.........................................	12	6	10	0
Warrant Officers...............................................	10	0	8	6
Petty Officers....................................................	7	0	6	0
Seamen and others...........................................	5	0	5	0
Non-Combatant Officers................................	According to their relative ranks.

(a)The above rates of Travelling Allowance are exclusive of any cost of conveyance by land or water ; and in computing the period the time will be counted from the time of departure by train, coach, or steamer to the time of return by same.

(b)When members travel by steamer or other vessel in which the fare paid includes subsistence, one quarter of the ordinary rates to which such officers would be otherwise entitled shall be allowed.

(c)Members travelling beyond the limits of the State in which they are ordinarily employed shall receive an increase of one-fifth on the scale rates. Provided that this Regulation shall not apply to those employed at stations on or near the border of the State.

(d)Where it is proved to the satisfaction of the Minister that the travelling expenses a member would be entitled to draw under these regulations do not as a rule cover his actual expenses, the Minister may authorize a payment in addition to that set forth in the foregoing Schedule of Allowances.

(e)The Minister may reduce the rates of Travelling Allowances under the scale, when circumstances appear to justify such a course.

(f) When the journey is commenced and completed in the same day, only actual necessary expenses for the meals shall be allowed, on the following scale, viz. :—

For Officers...................................................................................	2s. 6d. per meal.
For Warrant Officers...................................................................	1s. 6d. per meal.
For Petty Officers and others.....................................................	1s. 0d. per meal.

A morning meal will only be granted if leaving before 7 a.m., and an evening meal if returning after 7 p.m.

(g)Warrant Officers, Petty Officers, and men, where practicable, will be provided with rations and quarters in lieu of the Travelling Allowances, and any mess charges will be allowed them.

 

2. CaBHire.

Cab Hire.

(a)Cab hire is allowed to Officers when necessarily travelling with baggage, but not for the conveyance of changes of uniform or plain clothes when proceeding and returning the same day, unless in very exceptional cases, which should be specially submitted.

(b)Carriage and cab hire will not be allowed when railway or other ordinary public conveyance is available. Claims for carriage and cab hire must be supported by a statement showing the necessity for using carriages or cabs, also the places from and to, and distance travelled.

(c)Cab hire, when baggage is not necessarily taken, will not be admitted for distances of less than two (2) miles, unless required for necessary saving of time apart from all circumstances under the Officer's own control. A full explanation of the circumstances must accompany each claim, and the distance travelled, together with the places from and to, must in every case be shown.

(d)Cab hire may be allowed to Warrant or Petty Officers when travelling with baggage, if no cheaper mode of conveyance is available.

(e)When cab hire is claimed for more than 5s., receipt for such payment must accompany claim.

(f) When an Officer, Warrant Officer, or Petty Officer proceeds on duty by rail, cab hire from his quarters or house to railway station will not be allowed for any distance the charge for which exceeds 5s.

(g)When two or more Officers, or two or more Warrant or Petty Officers, proceed from one quarter on the same duty, a separate cab will not be allowed for each, unless it be shown that it was impracticable for the Officers, Warrant Officers, and Petty Officers, to perform their journey together.

(h)Cab hire will not be admissible in connexion with the opening or prorogation of Parliament, or attendance at levees.

3. Transfers and Removals.

Transfers and removals.

(a)When Officers, Warrant Officers, Petty Officers, or men are transferred from one station to another, the actual cost of conveyance of such Officers, Warrant Officers, Petty Officers, or men, as well as that of their wives and children, will be paid by the Department, except where the transfers are made by way of punishment or at their own request.

(b)Claims may also be submitted for payment of the actual cost of removal of furniture in accordance with the following scale :—

Scale.

The maximum amounts for removal of furniture shall be as under:—

Members of the Forces—

1. Whose salaries are under £ 200 per annum.........................................................................	£ 25
2. With salaries of £ 200 and under £ 400 per annum............................................................	35
3. With salaries of £ 400 and under £ 600 per annum............................................................	40
4. Whose salaries are £ 600 per annum and over....................................................................	50

(c)In providing for cost of removal, only necessary household furniture and effects shall be taken into consideration.

(d)Vouchers must be produced for all payments.

(e)A member of the Forces shall not be entitled to any compensation from the Government for losses or damage arising from removal.

(f) Where exceptional circumstances can be shown to exist, a reasonable amount in excess of the maximum under these Regulations may be authorized by the Minister.

(g)Before removal is undertaken the member concerned shall, where practicable, obtain offers from at least two carriers, and submit to the Commandant, who shall authorize the acceptance of the more suitable, provided that the maximum amount under these Regulations is not exceeded.

(h)In all cases where Naval transport is available it must be used.

4. Accommodation, Class of.

Accommodation, Class of

(a)The following table shows the classes of accommodation by rail and sea :—

Rank.	Class of Accommodation.
By Rail.	By Coastal
Vessel.
Officers.......................................................................................	1st	1st
Warrant Officers.......................................................................	1st	1st
PettyOfficers and men.............................................................	2nd	2nd

(b) Asuperior class of accommodation may, upon medical recommendation, be assigned to invalids.

5. Claims.

Claims.

(a)The travelling claims of members of the Naval Forces shall be signed or countersigned by the Commandant of the State Division of the Naval Forces concerned.

(b)Claims for travelling expenses (including any expenses incurred for conveyance of baggage), and for travelling allowance shall be prepared in full detail, and in order of occurrence, on the usual voucher form, to be submitted for payment not later than one month after the completion of the journey ; but in the case of the last month of the financial year, claims must be rendered to the Paymaster not later than the 20th of that month.

 

6. General.

General

(a)Every care must be taken that the expenditure under the head of travelling allowance is kept down to the lowest possible limit; and Commandants are held responsible that the least possible expenditure is entailed by those under their command in the performance of their duties.

(b)No Officer shall proceed on any duty without first informing his Commanding Officer, and such Commanding Officer, before granting permission, shall satisfy himself that the travelling is necessary. If, through the exigency of the service, the permission of the Commanding Officer could not be obtained, such should be at once reported in writing or verbally, if the Officer travelling returns within twenty-four (24) hours.

(c)All persons, on first taking up appointments within the Commonwealth, must join at their own cost. No travelling or other expense will be allowed for themselves, wives, or families. A special agreement may, however, be made by authority of the Minister, if the person joining comes from outside the Commonwealth, or in cases of persons proceeding from one State to another.

(d)It is not intended that Members of the Militia, or the Volunteer Forces, shall be granted travelling allowance under these Regulations, except in special cases where the travelling is necessary for the duties of their command, or where they are directed to proceed upon some special duty, outside their attendance at ordinary parades, drills, or annual trainings, or unless travelling is involved on account of no resident Officer being available for duty with any corps.

(e)An Officer detailed to temporarily carry out the duties of an appointment (other than his own), without receiving any additional salary, which involves absence from his head-quarters for more than seven days, shall draw, after the first period of seven days, a reduced allowance at the rate of £ 210s. per week, such allowance to be in lieu of the scale prescribed for his rank ; but in no case shall such allowance be continued for a longer period than two months.

Where an Officer, whilst carrying out duties other than his own, receives additional salary equal to or greater than this reduced allowance, he shall not be entitled to any allowance, but where the salary does not amount to the reduced allowance, he may be paid the difference.

(f) Gratuities to railway porters, ships' stewards, &c., are inadmissible, but porterage outside a railway station will be allowed for journeys with baggage when cab hire is not charged. Booking or cloak-room fees are only allowed when cab-hire otherwise admissible is thereby saved.

(g)Excess luggage will not be paid for by the Department.

(h)Any case not coming within the above should be submitted for a special ruling.

SECTION II.—ALLOWANCES TO WITNESSES AT COURTS-MARTIAL OR COURTS OF INQUIRY.

Allowances to witnesses.

58. Where required to attend by the President of a court-martial or a court of inquiry under the Defence Act, witnesses may receive remuneration for such attendance at the following rates :—

—	If resident at place of trial, or within 5 miles thereof—for Each Day's attendance—	Additional, if resident beyond 5 miles from place of trial—for Each Day necessarily absent, not including the days at court
For Civilians.
To every solicitor, medical practitioner, architect, surveyor, notary, bank manager, and other professional man attending in a professional capacity........................................................................................................................................................	20s.	20s
To every interpreter not receiving salary by virtue of his office........................................................................................................................................................	20s.	20s.
To every such person not attending in a professional capacity........................................................................................................................................................	10S.	12s 6d.
To every other witness, viz.:—mechanic, master tradesman, farmers and others........................................................................................................................................................	6s.	7s. 6d.
For Members of Forces not permanently employed.
The daily rate of travelling allowance fixed for their rank.
For Members of the Forces permanently enployed.
The usual rate of travelling allowance for their rank if so entitled by the clause of the regulations authorizing such allowances.

 

PART V.—MISCELLANEOUS EXPENDITURE.

Miscellaneous expenditure.

59. An expenditure not exceeding £10 can be authorized by Commandants on funerals of members of the Permanent Forces.

60. Tea money, at the following rates, may, on the approval of the Commandant, be paid to Clerks who are required to attend after ordinary hours and who work for at least two hours after the usual office hours :—

Clerks receiving £ 200 per annum and over.........................................................................................	2s. 0d.
Clerks receiving under £ 200 per annum..............................................................................................	1s. 6d.

PART VI.—POSTAGE AND TELEGRAMS.

61.—Postage.

Postage

The amount of postage will, in all cases, be ascertained before letters and packets are despatched, and no unnecessary papers are to be sent through the post. The cost of such postage in the case of letters and packets sent by book or parcel post will be defrayed by means of postage stamps marked " O.S.," which Paymasters will obtain by requisition on the State Deputy Postmaster-General, and issue, in such quantities as the Commandant may determine, to heads of departments and Officers Commanding Corps, not provided with capitation, clothing, or effective allowances.

Officers Commanding Militia or Volunteer Corps receiving funds for capitation, clothing, or effective allowances will purchase stamps for their commands locally, the cost thereof to be debited to such funds.

If " O.S." stamps are not available, a small supply of the ordinary adhesive stamps—sufficient for the time being—will be obtained in lieu.

Except in very special cases, large files of papers are not to be transmitted through the post. Book or packet post must, as far as possible, be utilized for returns, &c., so as to insure the cheapest rate.

In transmitting correspondence through the post, care should be taken that any documents sent separately as " Commercial papers " or " Packet post " are posted at the same time.

62.—Telegrams.

Telegrams.

Telegraphic communications will be limited to messages on the public service of urgent necessity, and recourse will be had to telegraphic communication in cases only where the delay involved in the transmission of a letter by post would be prejudicial to the public service. Cablegrams outside the Commonwealth are not to be transmitted without authority from the Minister.

A telegraphic message sent on the public service will have attached to the form on which it is made out telegraphic stamps of the proper value in the same manner as if the message were a private one. The sums so expended, to be admitted as a charge against the public, must be vouched by copies of the telegram sent, and all such copies of telegrams will be forwarded to the Authorizing Officer when claiming reimbursement for stamps expended. It will be the duty of the Paymaster to bring under the notice of the Commandant any telegrams which do not appear to be in strict compliance with the Regulations.

(a)The repetition of a message must be obtained as a " paid service message " through the delivering office, and not by means of a fresh message exchanged between sender and receiver.

(b)In the event, however, of any messages being improperly sent as on the public service, or of any messages not being of sufficient urgency or importance, the Officers or others sending them will be called upon to defray the cost.

(c)" O.S." stamps are not to be used on telegraphic messages relating to leave of absence or private business sent by Officers of the Naval Forces and its departments for the personal convenience of the senders or receivers. The cost of such messages will not be admissible as a charge against the public.

63.—Accounts.

Accounts.

Accounts will be kept as per form below, in which the addresses of all letters and telegrams chargeable to the public will be entered. These accounts will be examined daily by the officers responsible for the expenditure, whose signatures will be affixed as a voucher for its correctness, and will be subject to audit.

Paymasters will see that all payments for stamps issued by them are duly adjusted.

Stamp Account.

Stamp account.

Number of Letter or Telegram.	To whom sent.	Address.	Hour of Despatch.		By whom delivered.	Cash.
			H.	M.		Received.	Expended.
£ s. d.	£ s. d.

PART VII.—LEAVE OF ABSENCE—PERMANENT FORCES.

Leave of Absence on Ground of Illness.

Leave of absence on ground of illness.

64. Applications for leave of absence on the ground of illness exceeding 3 days shall be supported by a medical certificate.

65. The Minister, in cases of sickness or ill-health, may, when recommended by the Commandant, and on production of satisfactory evidence, grant extended leave, not exceeding three months, in accordance with the following schedule :—

Length of Service in State and Commonwealth.	Period for which leave may be granted on—
	Full Pay.	Half-pay.
Months.	Months.
Under five years.................................................................................................................	1	2
Over five years and under ten..........................................................................................	2	1
Over ten years.....................................................................................................................	3	...

In exceptional cases the Minister may take any special circumstances into consideration, and may vary the scale of payments ; provided that in no case shall the leave granted exceed three months on full pay.

66. Where in cases of illness any member who has received leave of absence for three months is not so far recovered as to be able to resume his duties, further extensions of leave may be granted, with the approval of the Governor-General, in accordance with the following schedule; provided that on each extension of leave the applicant shall be subjected to medical examination :—

Length of Service in State and Commonwealth.	Period for which leave may be granted, on—
	Half-pay.	Third Pay.	Without pay.
Months.	Months.	Months.
Under five years....................................................................................	1	6	8
Over five years and under ten.............................................................	3	6	6
Over ten years........................................................................................	6	3	6

In exceptional cases, special circumstances may be taken into consideration, e.g., where a member in discharge of his duty sustains injuries of such a nature as to incapacitate him for all duty this scale may be varied ; provided that in no case shall full pay be allowed for a period exceeding nine months in addition to leave granted by the Minister on full pay.

67. If any member is absent from duty on account of illness, and such absence has extended beyond three months, he shall not be permitted to return to duty unless and until it is certified that he is medically fit to resume work.

68. When extended leave is granted other than on full pay, the rate paid for Sundays and holidays shall be the same as that allowed for the period of leave.

69. No leave on account of illness shall be granted with pay if the sickness or ill-health has been caused by the misconduct of the member.

PART VIII.—SALE OF STORES.

Sale of Stores

70. Government stores, except as hereinafter provided, must not be lent, exchanged, or sold without Ministerial approval. To obtain approval for sale a memorandum with a schedule of the articles proposed to be sold, will be forwarded through the Commandant for the approval of the Minister.

Form 41 should not be used for this purpose.

When a sale has been effected the Paymaster will forward a report of the same on Form 41 direct to the Secretary, for transmission to the Auditor-General.

71. The above procedure will not apply to the sale of small arm ammunition, rifles, spare parts, oil, flannelette, or materials in connexion with the use or cleaning of small arms, the issues of which are governed by regulation. All that is necessary in these cases is to forward a statement of such sales on Form 41, direct to the Secretary for transmission to the Auditor-General.

By Authority : Robt. S. Brain, Government Printer, Melbourne.