Australian Workers' Union, The v Manildra Stockfeeds Manufacturing Pty Ltd & NSW Sugar Milling Co Op Ltd t/a Sunshine Sugar

[2018] FWC 4833

[2018] FWC 4833

FAIR WORK COMMISSION

RECOMMENDATION

Fair Work Act 2009
s 739 - Application to deal with a dispute

Australian Workers' Union, The
v
Manildra Stockfeeds Manufacturing Pty Ltd & NSW Sugar Milling Co Op Ltd t/a Sunshine Sugar
(C2018/4343)

DEPUTY PRESIDENT SAMS SYDNEY, 16 AUGUST 2018

Alleged dispute about a matter arising under an enterprise agreement – sugar industry – release of delegate to attend Union training – recommendation issued.

[1] The Australian Workers’ Union (the ‘Union’) has requested the Fair Work Commission (the ‘Commission’) issue an urgent recommendation in respect to its request to Sunshine Sugar (the ‘respondent’) to release one of its delegates, Ms Dequin Wade from work on Sunday, 21 October 2018 in order to attend the Union’s National Women’s Conference in Sydney on 22 to 23 October 2018. Ms Wade is rostered for a 12 hour shift on Sunday 21 October and is rostered off on 22 and 23 October 2018.

[2] The Union filed an application, on 7 August 2018, seeking to have the Commission deal with a dispute, pursuant to s 739 of the Fair Work Act 2009 (the ‘Act’), under the Dispute Settlement Procedure (‘DSP’) in the Sunshine Sugar Enterprise Agreement 2017 (the ‘Agreement’). The matter was listed for telephone conference on 13 August 2018 and the parties agreed that after the filing of short submissions, which were filed yesterday, 15 August 2018, I would issue a recommendation in the matter. I now do so.

[3] The relevant provision under the Agreement is found at cl 35.3 and states:

‘35.3 EMPLOYEE REPRESENTATIVES TRAINING AND CONFERENCES

Sunshine Sugar encourages nominated employee representatives to attend official courses. This support extends to providing representatives with time off to attend such courses for up to a total of six (6) days per year per site without loss of expected earnings. Days not used will not accumulate for use in following years.

An official course is one specifically run by a recognised training authority of the Union Parties to the Agreement, this also includes attendance at Branch Executives or any other rank and file Union Governance body if so elected, and Union Conferences at a National or State level.

A request for attendance at a course, executive or conference should be in writing and include details of the nature of the event, the Official running it, any supporting documentation, duration, financial support available and the names of Employee Representatives who wish to attend.’

[4] Two observations are immediately apparent from the above clause. Firstly, the release of a delegate to attend Union training, arises from a request to the respondent for the delegate’s release. In other words, the respondent may, presumably for a good reason, including operational requirements, refuse to accede to a request. The clause is not expressed in mandatory terms, at least in this respect. Secondly, the entitlement is for six days, per site per year, without loss of earnings of the nominated delegate/s. Only three days have been provided for the release of delegates at the Condong, Queensland site this year; all these days having been previously granted this year to Ms Wade.

[5] The Union submitted that the request for the release of Ms Wade was issued almost 12 weeks prior to the proposed leave, leaving the Company plenty of time to arrange for her replacement. Ms Wade had proposed a compromise being that she be released at 1pm on Sunday 21 October, rather than 7pm, after her 12 hour shift, in order for her to travel to Sydney. The Union put that the relevant clause in the Agreement obliges the employer to release the delegate, irrespective of any cost or seasonal factors, such as the Crushing Season (June to December).

[6] In reply, the Company submitted that its refusal to accede to the request to release Ms Wade on Sunday 21 October 2018 was reasonable given that:

(a) Ms Wade had been released from work for very similar training in March 2018.

(b) The Trade Union Training Leave (‘TUTL’) is sought during the Crushing Season when the respondent has a substantial requirement to minimise leave.

(c) The TUTL will add to the workload on Ms Wade's colleagues in a period when employees are working 12 hour shifts and undertaking overtime for absences that cannot be avoided.

(d) The TUTL will cost the Respondent six times the cost of such leave during the Non-Crushing Season.

(e) With one exception, the Union has not previously sought TUTL during the crushing Season and are reversing prior appropriate practice.

(f) The TUTL is not necessary as Ms Wade could fly to Sydney either after work on Sunday 21 October 2018 or early on the following morning and be on time for the conference/training.

[7] The Company emphasised that it was ‘all hands on deck’, during the Crushing Season. Employees work 12 hour shifts and undertake overtime to cover absent employees. Union leave is traditionally only granted during the Non-Crushing Season and the Union had always recognised this imperative. The Company noted that the sugar refinery lost $2 million last financial year and it has introduced a number of cost saving measures to mitigate against even greater losses this year. The cost of the loss of Mr Wade’s Sunday shift was equivalent to 48 hours ordinary time (due to the payment of penalty rates that would be awarded to Ms Wade which would still be due and the cost of the replacement employee who would also have penalty rates apply).

[8] In any event, the Company submitted that as the Condong worksite was 20 minutes drive from Coolangatta Airport and there were available flights at 8.05pm on Sunday and 6am on Monday morning, Ms Wade could arrive in time for the commencement of training on Monday 22 October 2018.

[9] I have considered the parties’ submissions and have decided that given that:

(a) Ms Wade has already utilised 50 per cent of the full year’s delegate training leave at the Condong site;

(b) there are flights to Sydney at 8.05pm on Sunday 21 October and 6am Monday 22 October;

(c) the operational requirements during the Crushing Season is to have all employees available for duty on 12 hour shifts;

(d) the disproportionate cost to the Company, if the leave was granted;

(e) the apparent acceptance by the Union that requests of leave during Crushing Season should be eschewed; and

(f) the terms of the Agreement do not oblige the Company to grant a request for leave;

the Commission recommends as follows:

(a) Ms Wade be permitted to finish her 12 hour shift on Sunday 21 October 2018, one hour before its usual conclusion at 7pm, without loss of pay, i.e. 6pm, in order for her to have sufficient time to connect with the 8.05pm flight to Sydney.

(b) If seats are not available on that flight, Ms Wade should arrange to travel to Sydney on the 6am flight on Monday, 21 October 2018, or such other time as may be convenient for her on that day. Later flights may mean she will arrive late for the Conference, but that is a circumstance which must be accepted as reasonable in all the circumstances.

(c) For completeness, my preliminary view is that cl 35.3 in the Agreement does not oblige the Company to release any employee upon request, irrespective of the cost, seasonal considerations or other operational requirements.

(d) The Company should not unreasonably withhold its consent to release an employee representative for Union leave. In this instance, its refusal to agree to a release of Ms Wade for the full shift on Sunday 21 October 2018 was not unreasonable.

DEPUTY PRESIDENT

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