Adoption Amendment Regulations 1999 (WA)
3 September 1999] GOVERNMENT GAZETTE, WA 4295 FAMILY AND CHILDRENS SERVICES
FA301*
Adoption Act 1994
operation. Adoption Amendment Regulations 1999
Made by the Governor in Executive Council.
1. Citation
These regulations may be cited as the Adoption Amendment
Regulations 1999.2. Commencement
These regulations come into operation on the day after the day on which Part 3 of the Adoption Amendment Act 1999 comes into
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3. The regulations amended
The amendments in these regulations are to the Adoption
Regulations 1995* .
[* Published in Gazette 29 December 1994, pp. 7171-7208.]4. Regulation 6 amended
After regulation 6(2) the following subregulation is inserted —
44
(3) If a private adoption agency is also accredited under regulation 23C, the functions that may be performed under a licence also include those functions that the agency may perform under regulation 23J.
5. Regulation 6A inserted
After regulation 6 the following regulation is inserted
6A. Breakdown in placement arrangements If there is a breakdown in placement arrangements being supervised by a private adoption agency before an adoption order is made, the agency must consult with the Director-General about the placement and care of the child. 6. Regulation 9 amended
Regulation 9 is amended as follows:
(a)
after paragraph (b) the comma is deleted and a semicolon is inserted;
(b) after paragraph (b) the following paragraphs are
inserted — 44
(c) is, and is likely to be, a party to negotiations or an agreement for the establishment of adoption arrangements with a representative of the government of another country;
(d)
has not given an undertaking that while it holds a licence it will not enter into negotiations for the establishment of an adoption agreement with a representative of the government of another country;
(e)
does not have adequate financial resources to carry out the functions the body is authorized to perform under regulation 6;
(f)
does not have a principal officer who is a suitable person to supervise adoption
3 September 19991 GOVERNMENT GAZETTE, WA 4297 arrangements undertaken by the body having
regard to -(i) his or her social science qualifications; and
(ii) experience in adoption, substitute care or family services;
(g) does not employ staff with appropriate
qualifications to -
(i) assess a person who wishes to adopt a child; and
(ii) place prospective adoptees;
and
(h) does not have accommodation available for its
use which -
(i) is suitable for the conduct of the functions it may perform under regulation 6; and
(ii) does not form part of or is not adjacent to premises occupied by an association or body of persons, corporate or
unincorporate, of birth parents, adoptive
parents, or other participants in theadoption process,
7. Regulation 1OA inserted
After regulation 10 the following regulation is inserted -
10A. Conduct of private adoption agency During the period a private adoption agency holds a licence, the agency must -
(a) comply with the provisions of the Adoption Act 1994; (b) not collect funds for disbursement as aid to or disburse funds as aid to people living in another country; (c) not give money or other benefits to or receive money or other benefits from a person who collects funds for disbursement as aid to or disburses funds as aid to people living in another country; (d) not perform any functions other than functions that may be performed under a licence; (e) not provide an adoption service in respect of- (i) a child domiciled in a Convention
country unless the agency is accredited
under regulation 23C; or
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(ii) a child domiciled in any other country
that is not specified in the licence;
(f)
not issue publications promoting the adoption of children or offer preparation courses for individuals who wish to adopt a child from another country unless the publication or the content of the course has been approved by the Director-General; and
(g)
comply with, and ensure that its staff comply with, the Code of Conduct set out in Schedule 1 as if the Code applied, with all necessary modifications to, and in relation to a private adoption agency and, without limiting this, the Code applies as if a reference to an accredited body were a reference to a private adoption agency and a reference to the State Central Authority were a reference to the Director- General.
8. Regulation 17 amended
Regulation 17(3) is amended as follows:
(a)
by deleting "the District Court (Appeal) Rules 1977" and inserting instead -
Order 8 of the District Court Rules 1996
(b) by deleting "rule 30 of those rules" and inserting instead - 46
rule 29 of that Order ";
(c) in paragraph (a) by deleting "30" and inserting " 29 il ,
(d) in paragraph (b) by deleting "those rules" and inserting
instead - that Order (e)
in paragraph (c) by deleting "those rules to clerk of a Local Court" and inserting instead -
that Order to a Clerk of the Local Court ".
9. Part 2A inserted
After regulation 23 the following Part is inserted -Part 2A - Hague Convention accreditation
23A. Interpretation In this Part, unless the contrary intention appears - "accredited body" means a person accredited under
regulation 23C;
3 September 19991 GOVERNMENT GAZETTE, WA 4299 "authorized function" means a function that an
accredited body is authorized to perform under
regulation 23J;
"principal officer", in relation to an accredited body,
includes a person who is acting in the office of
principal officer of the body.
23B. Application for accreditation or renewal of
accreditationAn application for accreditation for the purposes of that accreditation must -
(a) be in writing;
(b) be in a form approved by the State Central
Authority;
(c) state the address of-
(i) the principal office of the applicant; and
(ii) the premises at which will be kept the records and documents relating to the functions the body is authorized to
perform under regulation 23J;
(d) nominate a person to be the principal officer of
the proposed accredited body and the persons
who would act as the principal officer of the
body when the principal officer is unavailable;
and
(e) provide information relating to the applicant
that is required by the State Central Authority
for making a decision in relation to the
application.
23C. The State Central Authority may accredit a person for Requirements to be satisfied by the applicant the purposes of Article 9 of the Hague Convention or
renew that accreditation but is not to do so if it appears
to the Authority that the applicant -
(a) is not a body corporate; (b) does not carry on activities or is not formed for purposes consistent with the welfare and best interests of children; (c) carries on activities or was formed for the purpose of trading or securing a pecuniary profit to its members; (d) is, and is likely to be, a party to negotiations or an agreement for the establishment of adoption arrangements with a representative of the government of another country;
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(e) has not given an undertaking that while it is an
accredited body it will not enter into
negotiations for the establishment of an
adoption agreement with a representative of the
government of another country;
(1) does not have adequate financial resources to
carry Out the functions the body is authorized to
perform under regulation 23J;
(g) does not have a principal officer who is a
suitable person to supervise adoption
arrangements undertaken by the body having
regard to -(i) his or her social science qualifications; and
(ii) experience in adoption, substitute care or family services;
(h) does not employ staff with appropriate
qualifications to -
(i) assess a person who wishes to adopt a
child; and
(ii) place prospective adoptees;
and
(i) does not have accommodation available for its
use which -
(i) is suitable for the conduct of the functions it is authorized to perform under regulation 23J; and
(ii) does not form part of or is not adjacent to premises occupied by an association or body of persons, corporate or
unincorporate, of birth parents, adoptive parents, or other participants in the
adoption process,
or on the ground of any other relevant consideration.
23D. Conditions etc. of accreditation The State Central Authority may issue or renew an
accreditation subject to conditions and restrictions set
Out in, or provided with, the accreditation.23E. Notification of application results The State Central Authority must cause each body which applies for accreditation or renewal of accreditation to receive written notice of the result of the application.
3 September 19991 GOVERNMENT GAZETTE, WA 4301
23F. Notices to be given to Commonwealth Central
Authority(1)
As soon as practicable after the State Central Authority accredits a body under or renews the accreditation of a body under regulation 23C, the State Central Authority must give the Commonwealth Central Authority
written notice of -
(a)
the name, address, duties and powers of the accredited body; and
(b)
the conditions or restrictions of the accreditation or renewal of accreditation, as the case may be.
(2) As soon as practicable after a change to -
(a) the name, address, duties and powers of the accredited body; or (b) the conditions or restrictions of accreditation,
the State Central Authority must give the
Commonwealth Central Authority notice of the change.
(3) As soon as practicable after the State Central Authority
revokes or suspends the accreditation of a body, the suspension.
State Central Authority must give the Commonwealth
(4) If an appeal under regulation 23M by an accredited
body against the revocation or suspension of its
accreditation is successful, the State Central Authority
must give the Commonwealth Central Authority
written notice of the decision of the District Court.
23G. Duration of accreditation
specified in the accreditation as the commencement Accreditation has effect for one year from the day date.
23H. Renewal of accreditation (1) An accredited body that wishes to have its accreditation
renewed must apply for the renewal before the
expiration of the accreditation.(2) An accreditation that is renewed has effect for one year
from the expiration of the previous accreditation.231. Conduct of accredited body
During the period an accredited body performs the functions it has been authorized to perform under regulation 23J, the body must -
(a) comply with the provisions of the Adoption
Act 1994;
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(b) comply with the requirements of the Hague Convention relating to those functions; (c) not collect funds for disbursement as aid to or disburse funds as aid to people living in another country; (d) not give money or other benefits to or receive money or other benefits from a person who collects funds for disbursement as aid to or disburses funds as aid to people living in another country; (e) protect the confidentiality of any records held by it in relation to authorized functions; (f) keep and not destroy any records held by it in relation to authorized functions; (g) not perform any functions other than authorized functions; (h) not provide an adoption service in respect of a child domiciled in a country other than a Convention country unless the service is provided in accordance with a licence provided for by section 9 of the Act; (i) not issue publications promoting the adoption of children from Convention countries or offer preparation courses for individuals who wish to adopt a child from a Convention country unless the publication or the content of the course has been approved by the State Central Authority;
(j)
not, unless approved by the State Central Authority in writing, perform any authorized functions in any place other than Western Australia;
(k) continue to comply with the requirements that the accredited body was required to satisfy under regulation 23C; and (1) comply with, and ensure that its staff comply
with, the Code of Conduct set Out in
Schedule 1.
23J. Authorization of accredited body to perform certain
functions(1) The State Central Authority may authorize an
accredited body to perform any one or more of the
following functions in relation to the adoptionprocess -
(a) provide information to prospective adoptive
parents who request information about
intercountry adoptions;
3 September 19991 GOVERNMENT GAZETTE, WA 4303
(b) conduct information sessions for prospective adoptive parents about intercountry adoptions; (c) perform the functions that would otherwise be performed by the Director-General under section 12 of the Act; (d) perform the functions that would otherwise be performed by the Director-General under section 37 of the Act; (e) perform the functions that would otherwise be performed by the Director-General under sections 38 and 39 of the Act; (f) perform the functions that would otherwise be performed by the Director-General under section 40 of the Act; (g) perform the functions that would otherwise be performed by the Director-General under section 43 of the Act; (h) perform the functions that would otherwise be performed by the Director-General under section 44 of the Act; (1) perform the functions that would otherwise be
performed by the State Central Authority under
Article 15 of the Hague Convention;
(j) perform the functions that would otherwise be performed by the Director-General under sections 46 and 50 of the Act; (k) perform the functions that would otherwise be performed by the Director-General under sections 51 and 52 of the Act; (1) perform the functions that would otherwise be performed by the State Central Authority under
Article 17, 18 or 19 of the Hague Convention; (m)
perform the functions that would otherwise be performed by the Director-General under section 54 of the Act;
(n)
provide support and advice to a prospective adoptive parent following placement of a child with the person;
(o)
if there is a breakdown in placement arrangements before an adoption order is made, consult with the Director-General about the placement and care of the child;
(p)
perform the functions that would otherwise be performed by the Director-General under section 55 of the Act;
(q)
perform the functions that would otherwise be performed by the Director-General under sections 58 and 61 of the Act;
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(r) perform the functions that would otherwise be performed by the Director-General under section 134 of the Act; (s) perform the functions that would otherwise be performed by the State Central Authority under Article 9a of the Hague Convention to provide adoption information until the child is 18 years of age; (t) perform the functions that would otherwise be performed by the State Central Authority under Article 9d of the Hague Convention; (u) provide a referral and support service for a party to an adoption following the making of an adoption order; (v) perform administrative arrangements in relation to established programmes.
(2) The functions that may be performed by an accredited body also include those referred to in the provisions of Parts 4 and 5 of the regulations as are relevant to the
sections of the Act set out in subregulation (1) where those functions would otherwise be performed by the Director-General.
23K. Offences in relation to accreditation or renewal of accreditation applications A person must not, in relation to an application for accreditation or renewal of accreditation, provide information in written or oral form that the person knows to be -
(a) false or misleading in a material particular; or (b) likely to deceive in a material way. Penalty: $2 000.
23L. Revocation or suspension of accreditation
(1) The State Central Authority may revoke or suspend an
accreditation if the accredited body -
(a) is no longer a suitable body to perform authorized functions, having regard to all relevant considerations including the matters referred to in regulation 23C; (b) has contravened, or failed to comply with - (i) a provision of the Act or these regulations; or
(ii) a condition or restriction attaching to an accreditation;
or
3 September 19991 GOVERNMENT GAZETTE, WA 4305 (c) has, in relation to its application for
accreditation or renewal of accreditation,
provided information in written or oral form
that the body knew to be -(i) false or misleading in a material particular; or
(ii) likely to deceive in a material way.
(2) A revocation or suspension of an accreditation is not effective unless the State Central Authority has -
(a)
caused written notice of the intention to revoke or suspend the accreditation to be served personally or by registered post on the body's principal officer, stating the grounds on which the revocation or suspension is to be made and allowing the body 21 days within which to respond to the notice;
(b)
considered the response of the body made within that time; and
(c)
caused written notice of the revocation or suspension to be served personally or by registered post on the body's principal officer,
stating the grounds on which the revocation or
suspension is made.
(3) Despite subregulation (2), if it appears to the State
Central Authority that circumstances are of sufficient
gravity to warrant the immediate suspension of an
accreditation, the State Central Authority may suspend
the accreditation without complying withparagraphs (a) and (b) of that subregulation.
23M. Appeal against refusal, revocation or suspension of
accreditation
(1) If the State Central Authority -
(a)
refuses an application for accreditation or renewal of accreditation;
(b) revokes or suspends an accreditation; or (c)
attaches to an accreditation any condition or restriction that is not acceptable to the accredited body,
the body affected by the State Central Authority's
decision may appeal to the District Court on the ground
that the State Central Authority made an error of law orof fact in making the decision.
(2) An appeal must be made within 21 days of the day of
service of the notice of the State Central Authority's decision or such further period as the District Court
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allows, but an appeal cannot be instituted after 4 months from the day of service of the notice.
(3) Subject to subregulation (2), an appeal must be made
and determined in accordance with Order 8 of the District Court Rules 1996, and for the purposes of rule 29 of that Order -
(a)
a reference in rule 29 to an authority is to be taken to be a reference to the State Central Authority;
(b)
a reference in that Order to a magistrate is to be taken to be a reference to the State Central Authority; and
(c)
a reference in that Order to a Clerk of the Local Court is to be taken to be a reference to the Director-General.
(4) Effect is to be given to the decision of the District
Court on an appeal.
23N. Status of State Central Authority's decision pending
appeal(1) If an appeal is instituted under this Part in relation to a
decision of the State Central Authority, the decision
continues to have effect pending the appeal unless the
District Court otherwise orders.(2) The District Court may, at any time before the
completion of the appeal, make an order as to the
operation or otherwise of the decision and may revoke
or amend an order made under subregulation (1).230. Accreditation to be published in Gazette
(1) The State Central Authority is to cause to be published in the Gazette notice of the following -
(a) an accreditation under these regulations; (b) a renewal of an accreditation; (c)
the revocation or suspension of an accreditation; and
(d)
the variation or quashing of a decision of the State Central Authority, on appeal to the District Court.
(2) A notice under subregulation (1) must specify -
(a) the name of the accredited body; (b)
the address of the principal office of the accredited body; and
(c)
any conditions and restrictions attaching to the accreditation.
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23P. Acts of principal officer deemed acts of accredited
bodyActs or omissions of—
(a) the principal officer; (b) a person acting with the authority or approval of the principal officer; or (c) a person acting on behalf of an accredited body,
are to be treated, for the purposes of these regulations,
as the acts or omissions of the accredited body.
23Q. Effect of winding up, or expiry or revocation of
accreditationIf an accredited body is wound up or its accreditation expires or is revoked -
(a) control of the body or former body and which
relate to the conduct of authorized functions
become, by force of this regulation, theall records and documents held by or under the up, expiry or revocation;
(b) of persons listed in a register under
the Director-General may arrange for the names or former body to be transferred to the register of the Director-General or another accredited body; and
(c)
the Director-General may arrange for the Director-General or another accredited body to perform the functions that the body or former body was authorized to perform under
regulation 23J and may give the records and documents to the body for that purpose.
23R. Effect of suspension of accreditation If the accreditation of an accredited body is suspended -
(a)
then for the period of the suspension, the Director-General may take possession of all records and documents held by or under the control of the body whose accreditation is suspended and which relate to the conduct of authorized functions; and
(b)
the Director-General may arrange for the Director-General or another accredited body to conduct, during the period of the suspension, the authorized functions.
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23S. lowers of entry and offence (1)
The Director-General or a person authorized by the Director-General may, during business hours, enter premises at which are kept records and documents relating to the conduct of authorized functions by an
accredited body and may inspect and take copies, notes
or extracts of, and take possession of, the records or
documents.(2) A person must not hinder or obstruct the
Director-General or an authorized person in the
exercise of a power conferred by this regulation.
Penalty: $2 000.23T. Biannual report An accredited body must -
(a) by 28 July 1999; and (b) by 28 January and 28 July 2000, and 28 January and 28 July in each subsequent year, cause to be prepared and submitted to the State Central operations of the body in relation to the performance of authorized functions by the body and any other information as the State Central Authority may direct in writing -
(c) for the period between the commencement of the year of its accreditation, whichever is the shorter period; and
(d)
for each period of 6 months after 30 June or 31 December of the year in which it is required to
make its first report under paragraph (c).
10. Regulation 77 amended
Regulation 77(3) is amended as follows:
(a)
by deleting "the District Court (Appeal) Rules 1977" and inserting instead -
Order 8 of the District Court Rules 1996
(b) by deleting "rule 30 of those rules" and inserting instead - 46
rule 29 of that Order ";
(c) in paragraph (a) by deleting "30" and inserting instead - 46
29 ";
3 September 19991 GOVERNMENT GAZETTE, WA 4309
(d)
in paragraph (b) by deleting "those rules" and inserting instead -
that Order
(e)
in paragraph (c) by deleting "those rules to a clerk of a Local Court" and inserting instead -
that Order to a Clerk of the Local Court
11. Division 3 inserted in Part 8
After regulation 86 the following Division is inserted -
Division 3 - Prescribed overseas jurisdiction
86A. Prescribed overseas jurisdiction For the purposes of the definition of "overseas jurisdiction" in section 4(1) of the Act, ajurisdiction listed in Schedule 2 is a prescribed overseas jurisdiction. 12. Schedules 1 and 2 inserted
After regulation 89 the following Schedules are inserted -
Schedule 1 - Code of conduct for an accredited body
[rr. 10A(g), 231(l)]
1. Conflict of interest
A member of staff of an accredited body must not hold any financial or other interest, and must not give an undertaking,
performance of his or her functions. Conflict of interest must
be assessed by taking into account, amongst other things, the
likelihood that a member of staff possessing a particular
interest could be influenced, or might appear to be
influenced, in the performance of his or her responsibilities
on a particular matter. A member of staff must notify thethat could directly or indirectly compromise the potential or actual conflict of interest arises. 2. Acceptance of gifts or benefits
An accredited body or member of staff must not accept a gift, donation or benefit if it could be seen by a client as intended or likely to cause the member to undertake his or
her responsibilities in a particular way, or deviate from the
proper course of action.
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3. Personal and professional behaviour
A member of staff of an accredited body must perform any duties associated with his or her position diligently, impartially and conscientiously, to the best of his or her ability.
4. Duties of staff of an accredited body
In the performance of duties, a member of staff of an accredited body -
(a) must keep up to date with any changes in practice or procedure relating to intercountry adoption; (b) must comply with the laws, and any relevant administrative requirements of the Commonwealth and the State or internal Territory of accreditation; (c) must maintain and preserve record information systems in accordance with the requirements of the State Central Authority that accredited the body; (d) must treat all clients with courtesy, sensitivity and in confidence; (e) must not take any improper advantage of any information gained in the carrying out of his or her duties; and (f) must report to the State Central Authority that accredited the body any unethical behaviour or wrong doing by other members of staff of which he or she is aware.
5. Fairness and equity
The manner in which an accredited body deals with issues or clients must be consistent, prompt and fair. This includes -
(a)
dealing with matters in accordance with approved procedures;
(b) dealing with matters without discrimination on any
grounds; and
(c) providing appropriate review and appeal mechanisms. 6. Exercise of discretionary power
If an accredited body proposes to exercise a discretionary power in relation to a particular case, the body must ensure that all relevant considerations are taken into account in regard to the particular merits of the case.
7. Public comment and the use of information
While staff members of an accredited body have the right to make public comment and to enter into public debate on political and social issues, the accredited body must refrain from public comment where that comment is sufficiently strong to undermine the accredited body, the State Central Authority that accredited the body or the Commonwealth Central Authority.
3 September 1999] GOVERNMENT GAZETTE, WA 4311 8. Confidentiality
An accredited body or a member of staff must not disclose official information or documents acquired in the course of performing the functions of an accredited body unless the
proper authority has been sought and given.
Schedule 2 — Prescribed overseas jurisdiction
[r. 86A]
People's Republic of China
13. Transitional
If an application for a licence provided for by section 9 of the Act is made before the commencement of these regulations, the application is to be dealt with as if these regulations had not come into operation.
By Command of the Governor,
ROD SPENCER, Clerk of the Executive Council.
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