Migration Act 1958 - Instrument of Approval of Primary Reporting System (International Passenger Aircraft - Passengers) (19/12/2003)

Administered by Department of Home Affairs

Legislation au F2006B00957 Not in force Legislative Instrument

Legislation content

 

 

 Commonwealth of Australia

 

 Migration Act 1958

 

 Migration Regulations 1994

 

INSTRUMENT OF APPROVAL OF PRIMARY REPORTING SYSTEM

(INTERNATIONAL PASSENGER AIRCRAFT - PASSENGERS)

 

I, WILLIAM JOHN FARMER, Secretary of the Department of Immigration and Multicultural and Indigenous Affairs, acting under section 245J of the Migration Act 1958 (‘the Act’) hereby:

 

  1. REVOKE the instrument made by me on 23 June 2003 under section 245J of the Act; and

 

2.                  APPROVE the Advance Passenger Processing System, being the system described in either:

 

(a)                the Airline/CG Interface Specification Version 6.3, dated 22 October 2003 and published by CPS Systems Pty Ltd; or

(b)                Chapters 5, 6 and 7 of the Advance Passenger Processing System, Communications Gateway, Business System Design, Version 2.20, dated 16 April 2003 and published by CPS Systems Pty Ltd

 

as the system of reporting, for the purposes of Division 12B of Part 2 of the Act, on passengers of international passenger aircraft, as defined in subregulation 3.13A(2) of the Migration Regulations 1994 (‘the Regulations’); and

 

3.                  SPECIFY the information set out in Schedule 1 to this instrument as the information that is to be reported in respect of passengers described in Schedule 1 to this instrument; and

 

4.                  SPECIFY the information set out in Schedule 2 to this instrument as the information that is to be reported in respect of passengers described in Schedule 2 to this instrument.

 

This instrument takes effect from 1 January 2004.

 

Dated 19 December 2003

 

 

 

 

 

 

 

 

WILLIAM FARMER

Secretary of the Department of Immigration and Multicultural and Indigenous Affairs

 

[NOTE 1: Section 245J of the Act relevantly provides the Secretary must, for each kind of aircraft to which Division 12B applies, approve in writing a system for the purposes of reporting under that Division.  The system may be an electronic system or a system requiring reports to be provided in a documentary form.

NOTE 2: Subsection 245J(2) of the Act provides the Secretary may, for a kind of aircraft, approve a single system for reporting on both passengers and crew or may approve one system for reporting on passengers, and another system for reporting on crew.

NOTE 3: Subsection 245J(3) of the Act relevantly provides the instrument of approval of a system for reporting on passengers must specify the information about passengers that is to be reported by that system.

NOTE 4: Subsection 245J(4) of the Act relevantly provide an instrument of approval made under section 245J of the Act, or a variation or revocation of such an instrument, is a disallowable instrument for the purposes of section 46A of the Acts Interpretation Act 1901.

NOTE 5: Subregulation 3.13A(2) of the Regulations defines the term "international passenger aircraft" to mean an aircraft that is being used to provide a regular international passenger air service or an international passenger charter air service].

Schedule 1

 

 

The information set out below in Schedule 1 to this instrument is to be reported in respect of passengers who hold:

 

(a)               an Australian passport;

(b)               a New Zealand passport; or

(c)                a travel document, other than an Australian or a New Zealand passport, and a visa which is in effect, other than a Special Purpose Visa, that permits the person to travel to and enter Australia. 

 

 

 

 

Item

Short field title

Description

1

Document Type

The type of travel document, either:

(P) Passport;

 

(O) Other; or

 

(N) None.

2

Document Number

The assigned number of an official identification document issued by a state or organisation to a person for the purposes of international travel.

3

Travel Document ICAO Country Code

A 3-letter code assigned by the International Civil Aviation Organisation to represent the states and organisations that issue travel documents, for use in travel documents.

4

Family Name

The first 4 characters of the person’s family name.

5

Trans-Border Flight

The flight number used by the operator of the air service on which the person will cross the Australian border.

6

Check-in Port

The port at which the person commences an international movement and at which advance passenger information for the person is collected.

Schedule 1 [cont.]

 

Item

Short field title

Description

7

Expected Port

The Australian port at which the person will be cleared by the Australian Customs Service and Immigration for movement into Australia.

8

Check-in Date

The check-in date and time (according to Greenwich Mean Time) used to locate the person.

9

Trans-Border Port

The first port in Australia at which the person will arrive when travelling to Australia

10

Transit Indicator

An indicator that the person is transiting at origin or destination (only if applicable).

 

 

Schedule 2

 

 

The information set out below in Schedule 2 to this instrument is to be reported in respect of passengers who are:

 

(a)               eligible for a Special Purpose Visa (as determined by the Migration Act 1958 and the Migration Regulations 1994); or

(b)               have obtained up-lift approval from DIMIA’s Entry Operation Centre.

 

 

Item

Short field title

Description

1

Document Type

The type of travel document, either:

(P)   Passport;

 

(O)  Other; or

 

(N)   None.

2

Document Number

The assigned number of an official identification document issued by a state or organisation to a person for the purpose of international travel.

3

Travel Document ICAO Country Code

A 3-letter code assigned by the International Civil Aviation Organisation to represent the states and organisations that issue travel documents, for use in travel documents.

4

Family Name

The person’s full family name, as stated in the person’s passport or other relevant travel documentation.

5

Given Names

The person’s full given names, as stated in the person’s passport or other relevant travel documentation.

6

Date of Birth

The person’s date of birth.

 


Schedule 2 [cont.]

 

Item

Short field title

Description

7

Sex

The person’s gender, either:

(M)   Male;

 

(F)    Female; or

 

(X)   Unknown.

 

8

Trans-Border Flight

The flight number used by the operator of the air service on which the person will cross the Australian border.

9

Check-in Port

The port at which the person commences an international movement and at which advance passenger information for the person is collected.

10

Expected Port

The Australian port at which the person will be cleared by the Australian Customs Service and Immigration for movement into Australia.

11

Check-in Date

The check-in date and time (according to Greenwich Mean Time) used to locate the person.

12

Trans-Border Port

The first port in Australia at which the person will arrive when travelling to Australia.

13

Transit Indicator

An indicator that the person is transiting at origin or destination (only if applicable).

 

Overview

The Migration Act 1958, enacted by the Parliament of Australia, serves to regulate the entry, stay, and departure of non-citizens from Australia. This legislation was introduced to address the complexities of immigration and the need for a comprehensive legal framework to manage the movement of people across Australia’s borders. The Act provides the basis for administering Australia's migration program, dealing with visas, and addressing unlawful non-citizens. The policy objective of the Act is to protect Australia’s borders while facilitating the entry of those who can contribute to the nation's economic, social, and cultural life. The legislative instrument, F2006B00957, under the Migration Act 1958, specifically addresses the reporting system for passengers on international aircraft, aiming to enhance border security and streamline the processing of passenger information to facilitate efficient immigration control.

Scope and Application

The legislative instrument titled "Approval of Primary Reporting System (International Passenger Aircraft - Passengers)" under the Migration Act 1958 and the Migration Regulations 1994 is a directive by William John Farmer, the Secretary of the Department of Immigration and Multicultural and Indigenous Affairs, which pertains to the approval of a specific system for reporting passenger information on international flights entering Australia. This system is required under Division 12B of Part 2 of the Act and applies to the reporting of passenger data for international passenger aircraft as defined in subregulation 3.13A(2) of the Regulations. The approved system is the Advance Passenger Processing System, which can be either in electronic form or require documentary reports, and must include the information specified in Schedules 1 and 2 of the instrument. Schedule 1 specifies the information to be reported for passengers holding an Australian or New Zealand passport, or a travel document and visa that allows them to enter Australia, excluding those holding Special Purpose Visas. Schedule 2 outlines the information required for passengers who are eligible for a Special Purpose Visa or have obtained uplift approval from the Department of Immigration and Multicultural and Indigenous Affairs' Entry Operation Centre. This instrument, which took effect from 1 January 2004, also revokes the previous instrument made on 23 June 2003 and is subject to disallowance under section 46A of the Acts Interpretation Act 1901.

Key Provisions

This legislative instrument, issued by the Secretary of the Department of Immigration and Multicultural and Indigenous Affairs under section 245J of the Migration Act 1958, revokes the previous reporting system for international passenger aircraft passengers and approves the Advance Passenger Processing System as the new reporting system under Division 12B of the Act. Specifically, the instrument designates the Advance Passenger Processing System, described in the Airline/CG Interface Specification Version 6.3 or in Chapters 5, 6, and 7 of the Advance Passenger Processing System, Communications Gateway, Business System Design, Version 2.20, as the approved reporting system. This system must report on passengers of international passenger aircraft as defined in subregulation 3.13A(2) of the Migration Regulations 1994. The approved Advance Passenger Processing System imposes certain obligations on the parties it governs. Firstly, it mandates that airlines and other relevant entities must use this system to report information about passengers travelling on international passenger aircraft. This includes both documented and undocumented passengers. The system must collect and report specific information about passengers, as outlined in Schedules 1 and 2 of the instrument. For example, for passengers holding an Australian passport, a New Zealand passport, or a visa (excluding Special Purpose Visas), the system must report details such as document type, document number, travel document ICAO country code, and family name. For passengers eligible for a Special Purpose Visa or who have obtained uplift approval, the system must report additional details such as the passenger's full family name, given names, date of birth, gender, and flight details. Failure to comply with the requirements of this legislative instrument can lead to civil and criminal consequences. Under section 245J of the Migration Act 1958, the instrument of approval, including any variation or revocation, is a disallowable instrument for the purposes of section 46A of the Acts Interpretation Act 1901. This means that the instrument can be subject to disallowance by resolution of either House of the Parliament. Furthermore, airlines and other entities that fail to report passenger information as required by the approved system may face penalties. These penalties could include fines or other sanctions as stipulated by relevant immigration and aviation regulations. The exact penalties are not specified in this legislative instrument but would typically be determined under the broader legal framework governing aviation and immigration compliance.

Legal classification tags

Area of Law
Immigration & Refugee Law
Instrument
Legislative Instrument
Concepts
Reporting & Disclosure Obligations
Licensing & Registration
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Sourced from the Federal Register of Legislation at 26 August 2026. For the latest information on Australian Government law please go to https://www.legislation.gov.au.