Financial and Allowance Regulations for the Military Forces of the Commonwealth

STATUTORY RULES.

1905. No. 77.

REGULATIONS UNDER THE DEFENCE ACTS 1903-1904.

I, THE GOVERNOR-GENERAL, in and over the Commonwealth of Australia, acting with the advice of the Federal Executive Council, hereby make the following Regulations under the Defence Acts 1903-1904, to come into operation on the first day of January, 1906.

Dated this thirtieth day of November, One thousand nine hundred and five.

NORTHCOTE,

Governor-General.

By His Excellency’s command—

T. PLAYFORD.

FINANCIAL AND ALLOWANCE REGULATIONS FOR THE MILITARY FORCES OF THE COMMONWEALTH.

All Financial and Allowance Regulations for the Military Forces of the Commonwealth heretofore made, whether provisional or otherwise, are hereby repealed.

The black lines in the margin serve to indicate new provisions or amendments of previously existing Regulations.

PART I.

SECTION I.—DEFINITIONS.

Definitions.

1. In these Regulations, unless the contrary intention appears:—

“Secretary” means the Secretary, Department of Defence.

“The Military Board” means the Board of Administration for the Military Forces.

“Finance Member” means the Finance Member of the Board of Administration for the Military Forces.

“Commandant” means an officer appointed to be Commandant of a Military District.

“Executive Officer” means an Officer of the Executive Branch of the Forces.

“Chief Accountant” means the Officer appointed to be Chief Accountant in the Office of the Central Administration.

“Paymaster” means an Officer appointed to be Paymaster for a Military District.

“Authorizing Officer” means an Officer appointed to be an Authorizing Officer for a Military District in accordance with the Treasury Regulations.

“Paying Officer” means an Officer appointed to be a Paying Officer for a Military District in accordance with the Treasury Regulations.

SECTION II.—GENERAL INSTRUCTIONS.

Responsibility of Commandants.

2. Commandants will be responsible for enforcing due economy on all officers and others charged with any expenditure of public money, or with the care, use, or expenditure of stores.

3. Commandants are held responsible for the economical expenditure of all moneys provided in the annual Estimates for their respective commands; and they are further responsible that no

C. 12458.—Price 1s. 9d. b

liability is incurred against Votes in excess of the provision made. It is advisable, therefore, in this connexion, that Commandants should, from time to time, personally inspect claims, especially claims for travelling expenses.

4. Every credit will be given to Commandants and to all Staff and other officers concerned, for economies effected under the different Votes, and for economical administration coupled with efficiency.

Expenditure that may be authorized by Commandants.

5. Each Commandant is authorized—

(a) To approve of all requisitions for supplies within the Votes on the Estimates, which are governed by regulations.

(b) To approve of any other expenditure (not exceeding £50 in any one case) under the Divisions or Subdivisions of any Votes for Contingencies, General Services, Maintenance of existing Arms and Equipment, provided he has satisfied himself that funds are available; that it is not a new Vote or item or involving any alteration of existing rules or practice; that there is nothing irregular in the character of the expenditure; and that it is not an allowance or payment to any member of the Forces (except such as is governed by Regulation and does not require Ministerial approval) .

(c) To approve of the employment of casual labour (non-clerical) where provision exists on the Estimates for temporary assistance, but no person is to be employed under this authority for any longer time than an aggregate period of six weeks in any financial year.

(d) To approve, under the Regulations governing Compensation for Injuries, of all awards of compensation under paragraph 130, provided the award does not exceed payment of compensation for one month and the medical expenses do not exceed £3 3s.

(e) Under the Regulations for Compensation for injury to or loss of a horse, to approve of compensation when recommended by a Board, provided that the amount does not exceed £5; or, in cases where it may be desirable to pay compensation, upon the certificate of the Veterinary Officer, and it is not practicable to call a Board, provided the amount does not exceed £5.

(f) To approve, in accordance with paragraph 423 of the Regulations for the Commonwealth Military Forces, of the striking off charge of stores damaged or deficient, provided that the value does not exceed £5.

The value of the stores struck off is to be shown in the monthly schedule of expenditure incurred by Commandants.

(g) To approve of increments to Warrant Officers, Non-Commissioned Officers, and men, where such are provided in the Appropriation Act and prescribed by the Regulations.

The expenditure to be authorized by Commandants under clauses (b) , (c) , (d) , (e) , and (f) is not to exceed in the aggregate the following amounts per month in the respective States, without the approval of the Minister:—

6. A monthly schedule of expenditure incurred by each Commandant, under the authority in paragraph 5, clauses (b) to (f) inclusive, and not provided for by the Regulations, shall (after being signed by the Commandant) be forwarded for the information of the Finance Member not later than the 7th of each month, in the following form:—

Return of Expenditure Authorized by the Commandant.

(Note.—It is not necessary to include Expenditure governed by Regulations in this Return.)

7. Commandants are not to vary any payments provided for under Regulations.

8. Proposed expenditure under Votes for Heavy Gun and Small Arm Ammunition; for Warlike Stores; and Estimates of expenditure within the current year’s Estimates for Camps and Schools of Instruction will be forwarded for submission, if necessary, to the Minister.

9. When it is necessary to make re-arrangements or transfers in connexion with any Votes, application is to be made, giving full reasons for the same, to the Minister.

10. Before Commandants are asked to authorize the expenditure of moneys, the person making the application should first forward same to the Authorizing Officer or District Paymaster for certificate that funds are available.

11. When a Commandant submits any proposal involving expenditure, such proposal should be accompanied by a statement from the Authorizing Officer or District Paymaster, showing—

(a) The Division, Subdivision, and Item of the Estimates to which the expenditure should be charged.

(b) That money is available on the Vote.

The Commandant shall, in addition, state that with his knowledge of the requirements for the remaining period of the financial year, the proposed expenditure shall not involve the necessity for applying for additional funds on any Vote concerned.

12. When grants are provided for in the Estimates, authority to pay them is to be obtained by the Authorizing Officer on the recommendation of the Commandant.

13. All financial instructions or approvals regarding expenditure, communicated to Commandants, shall be forwarded without delay to District Paymasters.

14. Should any circumstance affecting the probity or fitness of a District Paymaster for his position come to the notice of a Commandant, it will be his duty to make inquiries, and, should he deem it necessary, to report the matter for submission to the Minister.

15. Unless by special Ministerial sanction, all payments authorized by these Regulations shall be subject to the necessary provision being made by Parliament.

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SECTION III.—DISTRICT PAYMASTERS.—DUTIES AND GENERAL INSTRUCTIONS.

Duties of District Paymasters

The duties of a District Paymaster will be as under:—

16. He will be responsible for the disbursement of the public moneys in accordance with the Regulations, and with any instruction or authority issued by the Military Board.

17. He will direct and superintend the clerks employed in his office; and will be responsible that they duly fulfil the duties assigned to them; that discipline is maintained in his Department; and that the provisions of the Public Service Act and Regulations are strictly observed.

18. He will be held responsible that no arrear occurs in the work of his office, and that the books are posted up daily, so that they may at all times be ready for examination.

19. He will act as financial adviser to the Commandant upon all questions involving expenditure.

20. He will keep the Commandant informed of all expenditure on Votes, with the view of assisting him to prevent any Vote being exceeded.

21. He will be responsible that the Commandant is informed, in writing, six months before the event, of the name of any member of the Permanent Forces attaining the age prescribed for compulsory retirement, to enable the Commandant to take such steps as he may deem necessary in the matter. Under no circumstances is a member to be granted pay for any period after the date on which he was, in the ordinary course, due for retirement, unless authority for the extension of his services has first been obtained.

22. He will be responsible that all accounts in the District Pay department are kept strictly in accordance with the “Treasury Regulations.”

23. All accounts other than those dealt with under Regulations by other officers shall pass through the office of the District Paymaster who will be responsible that the amount of the appropriation for any Division or Subdivision of the Estimates, or any Loan Appropriation, or Trust Fund Credit, is not exceeded without the authority of the Treasurer.

24. He will, in the event of receiving any claim which appears to him not authorized by Regulations or instructions, or in regard to which there is doubt as to the admissibility of any charge, point out the same in writing to the Commandant. Should the Commandant consider that, on the contrary, such claim is covered by Regulations or authority, and that the charges are admissible, an immediate report as to the circumstances of the case will be made by the Commandant to the Military Board; and the account shall not be paid without the approval of the Military Board.

25. He will not apply Public Moneys to any purpose not authorized by the Regulations of the Service, nor will he advance (except as hereinafter provided), lend, or exchange any sums for which he is accountable, nor will he exchange private cheques out of public funds. In the case of members of the Forces travelling on duty, where extended absence is probable, and cash fares, &c., exceeding a total sum of £5, may require to be paid, an advance may be made up to 75 per cent. of the maximum allowance that can be claimed.

26. He will not advance any moneys to a member of another Military District on account of travelling or other expenses, unless authority has first been obtained for so doing from the Authorizing Officer of the Military District to which the expenditure is to be charged. In the cases of members of the Central Administration, the authority of the Finance Member must be obtained before any such advances are made.

27. He will be liable for the amount of disallowances arising from errors or over-issues made by him in disregard of Regulations or in the absence of proper authority.

28. He will not take charge of any Regimental or other funds.

29. Should difficulty be experienced in recovering vouchers, supporting receipts, statements, &c., or money due from officers or others, he will at once represent the circumstances in writing to the Commandant, who will, if necessary, refer the matter for instructions.

30. He will submit to the Commandant all queries of the Auditor-General, or other officer appointed by him, together with the correspondence, if any, involved. In the case of a reply being deemed to be unsatisfactory by the Auditor-General, or his officer, the matter is to be referred, through the Commandant, to the Military Board.

31. District Paymasters will see that a copy of the Audit Act and Treasury Regulations is supplied to every officer receiving or disbursing Public Moneys, and they will obtain receipts for such supply.

32.—Instructions as to Payments.

Instructions as to Payments.

An amount provided on the Appropriation Act as salary for one appointment shall not be utilized for the payment of the salaries or portions thereof of two persons for the same period.

No officer is to be paid the salary of any position to which he has not been appointed by Order in Council.

In no case, unless governed by Regulation, is an allowance to be paid to any member of the Force, unless such allowance has been authorized by Order in Council, or by the Military Board.

Overtime money is not to be paid unless the same has received the approval of the Military Board.

Salary or wages must not be paid from any Vote for “Contingencies,” or from any Vote other than a Salary Vote or a Vote for “General Services,” except with the special approval of the Military Board.

In no case should any person be temporarily employed without the approval of the Military Board, except as provided in para. 5 (c).

Any payment made on account of travelling or other expenses to a member of another Military District must be at once communicated to the District Paymaster of the State to which such member belongs.

In the case of any work being carried out in any State by artificers who are ordinarily employed in another State, the cost of material and labour will be charged to the State for which the work is performed. This will also apply to their travelling expenses.

Claims on account of advertising will, wherever practicable, be submitted to the Government Printer or Advertising Board of the State concerned, for checking, before payment is made.

33.—Transfer of Members of the Forces.

Transfer of Members.

In every case where an officer, warrant or non-commissioned officer, or man of any branch of the Military Forces of one State is transferred to another State, the District Paymaster of the State to which the officer, warrant or non-commissioned officer, or man is transferred is to be immediately advised by the District Paymaster of the State from which the transfer takes place of the following particulars:—

Rate of pay.

Details of all allowances; and whether in quarters.

Date to which payment has been drawn.

Date of attestation.

Date of re-engagement.

Date of birth.

Debiting Cost of Transfers.

Should a District Paymaster fail to receive these particulars on the transfer of any officer, warrant or non-commissioned officer, or man, it will be his duty to at once communicate with the District Paymaster of the State concerned, with a view to obtaining them.

Whenever any members of the Forces are transferred from one State to another, the cost of such transfers shall be debited to the States to which they are transferred.

34.—Cheques—Provision for Signing of.

Cheques.

All cheques will be signed by the Paying Officer, or such other officer as may be dealing with the advances or credit against which the cheques are drawn, and countersigned by the Authorizing Officer, or such other Officer as may, in accordance with the Treasury Regulations, be appointed for the purpose.

The names of the countersigning officers, with their specimen signatures, will be forwarded by the Authorizing Officer to the managers of the banks in which the accounts are kept, who will be advised by the Treasurer, or his Deputy, as to the appointment of Paying Officers.

35.—Payments to the Department.

Payments to Departments.

All payments to the Department in any State are to be made to the District Paymaster; and bank drafts, cheques, post-office orders, or postal notes are to be made payable to the District Paymaster, or order. The official receipt given and accepted shall only be that issued by the Receiver of Public Moneys.

36.—Correspondence.

On questions of departmental procedure or routine respecting financial matters not involving the decision of Commandants, District Paymasters will communicate direct with the Secretary.

All other communications and returns involving the decision of Commandants will pass through the Commandants to the Secretary.

37.—Trust Funds.

Trust Funds.

The following Trust Funds are approved:—

(a) Small Arms Ammunition Account.

(b) Defence Clothing Material Account.

(c) Small Arms Account.

All proceeds of the sale of small arm ammunition and of empty cartridge cases will be paid into Trust Fund, Small Arms Ammunition Account, as well as all moneys voted for the purchase of such ammunition.

All moneys received from the sale of clothing material (cloth, buttons, and badges) will be paid into Trust Fund, Clothing Material Account.

All moneys received from the sale of magazine and cadet rifles and barrels for same will be paid into Trust Fund, Small Arms Account.

These moneys are to be strictly applied to the following purposes:—

Small Arms Ammunition Account.—To the supply of small arms ammunition, and of cordite or other explosive required for its manufacture.

Defence Clothing Material Account.—To the purchase of clothing material (cloth, buttons, and badges) .

Small Arms Account.—To replace magazine and cadet rifles and barrels sold.

Returns.

Returns.

38. District Paymasters will forward, not later than the 7th of each month, after signature by Commandants, a monthly statement (in the form of the Estimates as supplied by the Chief Accountant) showing the expenditure to the end of the preceding month under—

(a) Pay (the total of each Subdivision) .

(b) Contingencies (the total against each item of the Estimates) .

39. In the case of Trust Funds for Small Arm Ammunition, Clothing Material, and Small Arms, a monthly statement is to be furnished in the following form:—

Trust Funds.

For the purpose of the Returns, under paras. 38 and 39, the nearest £1 should be shown, the shillings and pence being omitted.

The figures given should agree to the nearest £1 with the Appropriation Ledger, and also with the Reconciliation Statement furnished to the Treasury after the close of each month.

40. The following is a list of the Returns to be forwarded by District Paymasters:—

List of Returns to be forwarded by District Paymasters—continued.

SECTION IV.

41.—Payments to be made by the 30th June.

Payments to be made by 30th June.

It is very necessary that the amount of arrears on the 30th June shall be as small as possible, and, with a view of attaining that end, officers are responsible that the following steps be taken:—

(a) Supplies, &c., required to the end of June should be ordered in April or early in May, so that the accounts might be paid in May or early in June; and no orders, except such as are absolutely necessary, should be given after the middle of May.

(b) The requisitions for repairs and similar works should be sent in as early as possible, and the works should, wherever practicable, be completed early in May.

(c) Where accounts outstanding are likely to be of considerable amount, the persons interested should be requested to furnish the accounts promptly. A memorandum to that effect could be written across, the orders when given.

(d) Accounts for amounts due to the Government Printer, Railways, &c., should be specially asked for.

(e) In the case of monthly or quarterly payments, where the amount due on the 30th June can be ascertained, claimants should be asked to render their claims early in June, so that they may be paid before the 30th. Where the amount due cannot be ascertained: before the end of June, the claimants should be asked to render accounts up to the middle of June only, the balance to be included in the next account.

(f) Accounts for services, such as rents and similar matters, should be paid about the middle of June, up to the end of that month.

(g) With regard to the pay and allowances of the Forces, such arrangements should be made as will enable all payments due for the financial year to be made prior to the 30th June.

(h) It is the duty of officers to see that all claims are promptly paid.

42.—Barrack Damages.

Barrack Damages.

When repairs to buildings or works are rendered necessary owing to wilful damage or neglect by the individuals or troops in occupation, the Staff Officer for Engineer Services in the district will recover the cost of such repairs through the Commanding Officer of the unit concerned, and forward it to the District Paymaster, accompanied with the original “Barrack Damage” requisition and the original requisition on the Department of Home Affairs.

The District Paymaster will deal with the matter as follows:—

(a) Pay the sum received from the Staff Officer for Engineer Services into the Commonwealth Sub-Treasury in the State to the credit of the Trust Fund—other Trust moneys.

(b) Enter on the face of the original requisition on the Department of Home Affairs the amount lodged and the date, and forward the completed form to the Superintending Officer, Home Affairs.

(c) Enter the amount lodged and the date on the face of the “Barrack Damage” requisition, and return it to the Staff Officer for Engineer Services, together with a receipt for the money.

The Staff Officer for Engineer Services will file the completed “Barrack Damage” requisition, and forward the District Paymaster’s receipt to the Commanding Officer through whom the money was received.

43.—Rates or Taxes.

Rates or Taxes.

In all cases where premises are rented or leased for departmental purposes no provision is to be included in the agreement or lease by which the Commonwealth Government is required to pay any taxes or water rates.

Unless special approval to the contrary be obtained, where water is supplied, the officer representing the Quartermaster-General’s Department will see that meters are provided, so that payment may only be made for the quantity actually consumed. Accounts in connexion with such supplies should show that the charges are for services rendered, i.e., water supplied, claims for “water rates” not being admissible.

Fidelity Guarantees of Officers and Others.

Fidelity Guarantees.

44. The Minister will determine what offices held by Officers, Warrant and Non-Commissioned Officers, and others, of the Military Forces of the Commonwealth, shall be guaranteed, and shall fix the amount of such guarantee which, for the Militia and Volunteer Forces, shall be in accordance with the following table:—

45. Every Officer, Warrant and Non-Commissioned Officer, holding a permanent position in the Military Forces, which is a guaranteed office under these Regulations, shall contribute to the Guarantee Fund established by, and in accordance with, clause 70 of the Public Service Regulations, paragraphs a, b, c, h, i, j, k, l, q, s, t, and u.

46. In cases where an executive officer may be called upon to perform the duties of a guaranteed office which are apart from his regular duties, the Minister may sanction the payment of the premium out of the Vote for Incidentals.

47. Every Officer, Warrant and Non-Commissioned Officer, holding a position in the Militia or Volunteer Forces which is a guaranteed office under these Regulations, shall contribute to the Guarantee Fund established by, and in accordance with, clause 70 of the Public Service Regulations, paragraphs a, b, c, h, i, j, s, t, and u.

48. The premiums payable under paragraph 47 of these Regulations shall be a charge against the Clothing and Corps Contingent Allowance of the regiments or corps in respect of which the guaranteed offices are held, and such premiums shall be paid to the District Paymasters of the respective States. The District Paymaster will be held responsible for the collection of such premiums, and that the moneys so collected are paid to the Trust Fund to the credit of the Guarantee Fund Account.

49. Where the term “officer” is used in the Public Service Regulations referred to in these Regulations, it shall be held to include “Officer, Warrant and Non-Commissioned Officer, or other person in the Military Forces.”

50. The term of the guarantees under these Regulations shall date from 1st July, 1904. In the case of those under paragraph 45, the first annual premiums shall be deducted from the salaries of the persons holding the guaranteed offices for the month of July; and in the case of those under paragraph 47, the annual premiums shall be paid not later than the 15th August.

Moneys received from Tenderers for Canteen Rights.

Canteens.

51. In cases where arrangements do not exist in regiments or corps for a Brigade or Regimental Canteen—

(a) An Officer appointed to the command of a Camp of Continuous Training may be authorized to call for and approve of any tenders received for the sale of groceries, booths for non-alcoholic liquors, barbers’ shops, &c.

(b) He will forward a list of accepted tenders, accompanied by a balance-sheet, showing the amounts received, and the manner in which they have been disposed of, to the Deputy Assistant Quartermaster-General of the District, for the information of the Commandant and the District Paymaster.

(c) On the conclusion of a camp, steps are to be immediately taken to settle all accounts in connexion therewith, and the proceeds (if any) are to be distributed without delay.

(d) The moneys so received will be divided proportionately between each regiment or corps or portion of same in camp, and forwarded to the respective Commanding Officers, who will give receipts for amounts received, and same will be attached to documents forwarded to the Deputy Assistant Quartermaster-General.

(e) Sums so received will be paid into corps funds, to be used at the discretion of the Commanding Officer in providing Games, Gymnastic Gear, &c., &c., for Regimental Recreation Rooms, or for the necessary expenditure for the benefit of the Troops in Camp.

PART II.—PAY OF PERMANENT FORCES.

Pay of Permanent Forces.

52. All persons appointed to the Permanent Forces will draw pay and allowances from the date on which they commence duty only, and not from any earlier date.

53. In every case where a salary provided for under these Regulations has an annual increment attached to it, such increment will be payable when the Officer, Warrant Officer, Non-Commissioned Officer, or man has been in receipt of the salary for a period of twelve months, unless otherwise provided under Regulation. The right to receive such increment in any year shall depend on the good and diligent conduct of the person to whose salary it is attached. If in the opinion of the Commandant any Non-Commissioned Officer or man is not entitled to an increment, he may issue an order directing that it shall not be paid.

54. Officers and others in excess of the authorized number of any rank may be carried on the strength, provided that there are vacancies in higher ranks, and that the total Establishment is not exceeded.

55. Officers holding Temporary, Brevet, or Honorary rank shall receive the rates of pay and allowances fixed for their substantive rank.

56. Consolidated rates of pay cover all payments or issues to which members may be entitled for pay, quarters, rations, horse allowance, fuel, light, uniform, bedding, and cooking utensils, except where otherwise provided in these Regulations.

57. Daily rates of pay include payment for Sundays (seven days in the week).

I.—ROYAL AUSTRALIAN ARTILLERY.

Pay of Officers.

Pay of Officers R.A.A.

58. The rates of pay of Officers are consolidated, and include the total remuneration an Officer receives for his services, except as provided in paragraph 63:—

(a) Probationary Lieutenants and Lieutenants—£200 to £300 per annum.

Four biennial increments of £25 per annum. The increments will be as follow:—

(i.) After two years’ service, and subject to passing short Course of Gunnery, and favorable report by the Commandant.

(ii.) After four years’ service and subject to passing for Captain or Gunnery Staff Course, and favorable report by the Commandant.

(iii.) After six years’ service, and subject to passing for Captain and Gunnery Staff Course, and favorable report by the Commandant.

(iv.) After eight years’ service, and subject to favorable report by the Commandant.

(b) Captain—£325 to £400 per annum.

Three annual increments of £25 per annum; provided, however, that the second increment shall not be admissible unless and until after having qualified for promotion for the next step of rank.

(c) Major—£425 to £500 per annum.

Three annual increments of £25 per annum; provided, however, that the second increment shall not be admissible unless and until after having qualified for the next step of rank.

(d) Lieut. Colonel—

All increments are dependent on the approval of the Minister, and provision being made by Parliament.

The foregoing rates will be subject to a deduction for the value of Government quarters occupied, in accordance with paragraph 80.

59. Pay of Warrant Officers, Non-Commissioned Officers, and Men.

Pay of Warrant Officers, Non-commissioned Officers, and Men, R.A.A.

(a) The following rates of pay apply to all Warrant Officers, Non-Commissioned Officers, and men who are enlisted, re-engaged, or promoted on and after the 1st January, 1903. The rates of pay previously existing in the several States will continue to be paid to those serving prior to the 1st January, 1903, until promoted or re-engaged.

* In addition to these rates of pay, quarters, rations, fuel, light, medical attendance, hospital, uniform, bedding, and cooking utensils will be provided free by the Government.

† In the case of any new appointments the rates of pay will be as follow:—

Rates of Pay of Warrant Officers, &c.—continued.

* In addition to these rates of pay, quarters, rations, fuel, light, medical attendance, hospital, uniform, bedding, and cooking utensils will be provided free by the Government.

Good Conduct Pay.

(b) Good Conduct Pay (Acting Bombardiers, Gunners, and Drivers only)—

After two years’ service, with good conduct, 2d. per day.

After four years’ service, and if in possession of one good conduct badge for one year, 4d. per day.

After six years’ service, and if in possession of two good conduct badges for one year, 6d. per day.

Married Establishment.

Married Establishment.

60. (a) A proportion of the establishment of Warrant Officers, Non-Commissioned Officers, and men not drawing a consolidated rate of pay shall be included in the married establishment of a unit. A return (C.M.F. Form No. 161—Appendix “K”) will be forwarded monthly to the District Paymaster, with pay sheets.

(b) The married establishment shall not exceed the following proportion:—

Warrant Officers and Staff Sergeants, 100 per cent. of establishment not drawing consolidated pay.

Sergeants, 50 per cent. of establishment not drawing consolidated pay.

Rank and file, 10 per cent. of establishment not drawing consolidated pay.

In the event of a Corporal on the married establishment being promoted to Sergeant, and there being no vacancy on the married establishment of Sergeants to which he could be appointed, he will be permitted to draw the Lodging Allowance as provided for the rank and file pending his absorption on the married establishment of Sergeants.

(c) Warrant Officers, Non-commissioned Officers, and men on the married establishment may be allotted public quarters where such are available; or a lodging allowance, if not drawing consolidated pay, as provided below, in lieu of quarters, where quarters are not available.

Lodging Allowances.

(d) When public quarters are not available, lodging allowances, which include fuel, light, bedding, and other barrack store allowances, may be issued in cases where pay is not consolidated, according to the following scale:—

(e) When public quarters are allotted to a Warrant or Non-commissioned Officer or man in receipt of a consolidated rate of

pay, the rental value of the quarters, occupied shall be deducted from the pay, but such deduction, in the case of a Warrant Officer, shall not exceed 2s. per day; and in the case of a Non-commissioned Officer or man shall not exceed the lodging allowance rate for the respective ranks as prescribed in (d).

(f) When a single room, together with fuel and light, in barracks or public quarters, is allotted to a Warrant Officer or Staff Sergeant drawing a consolidated rate of pay, stoppages from his pay will be made as follows:—

(1) Sixpence per diem for the room, fuel, and light during the period for which the room is allotted to him.

(2) The contract price of rations, if supplied.

61.—Specialist and Special Duty Pay.

Specialist and Special Duty pay.

The following shall be the rates of extra pay for Specialists, and for special duty, in accordance with the Establishment authorized by the Military Board.

Note.—Not more than half of these appointments are to be held by Non-commissioned Officers, and no N.C.O. above the rank of Corporal will be eligible for any of them.

62.—Extra Duty Pay.

Extra duty pay.

When the Permanent Forces are called upon to perform work for which it may be deemed expedient to grant extra pay, the following rates may be allowed by special approval of the Military Board.

63.—Tropical Pay.

Tropical pay.

The following extra pay, in addition to the ordinary rates, shall be granted to the Permanent Garrison at Thursday Island and Townsville, viz.:—

II.—CORPS OF AUSTRALIAN ENGINEERS.

64.—Consolidated Pay of Officers.

Pay of Officers Corps of Aus. Engineers.

(a) Probationary Lieutenants and Lieutenants—£200 to £300 per annum.

Four biennial increments of £25 per annum. The increments will be as follow:—

(i.) After two years’ service, and favorable report by the Commandant.

(ii.) After four years’ service, and favorable report by the Commandant.

(iii.) After six years’ service, and subject to passing for Captain, and favorable report by the Commandant.

(iv.) After eight years’ service, and subject to favorable report by the Commandant.

(b) Captain—£325 to £400 per annum.

Three annual increments of £25 per annum; provided, however, that the second increment shall not be admissible unless and until after having qualified for the next step of rank.

(c) Major—,£425 to £500 per annum.

Three annual increments of £25 per annum; provided, however, that the second increment shall not be admissible unless and until after having qualified for the next step of rank.

(d) Lieutenant-Colonel—

All increments are dependent on the approval of the Minister, and provision being made by Parliament.

The foregoing rates will be subject to a deduction for the value of Government quarters occupied, in accordance with paragraph 80.

65.—Pay of Warrant Officers, Non-Commissioned Officers, and Men.

Pay of Warrant Officers, Non-commissioned Officers, and Men, Corps of Aus. Engineers.

(a) The following rates of pay apply to all Warrant Officers, Non-commissioned Officers, and men who are enlisted, re-engaged, or promoted after the 1st July, 1902. The rates of pay previously existing in the several States will continue to be paid to those serving prior to the 1st July, 1902, until promoted or re-engaged.

* Excepting cases of special agreement with the War Office.

In cases where a minimum and a maximum rate are provided, an annual increment of 6d. per diem may be paid, subject to the approval of the Commandant.

Good conduct pay.

(b) Good Conduct Pay (Sappers only).

As for the Royal Australian Artillery, paragraph 59 (b).

66.—Married Establishment.

Married Establishment.

The Married Establishment of a unit may include all Warrant Officers, Staff Sergeants, and Sergeants not drawing a consolidated rate of pay, and 10 per cent. of the rank and file not drawing a consolidated rate of pay.

Regulations as for the Royal Australian Artillery, paragraph 60.

67.—Engineer Pay.

Engineer pay.

The rates of Engineer pay shall be as follow:—

Coxswains for Submarine Mining Steamers—Not to exceed 1s. daily.

Engine-drivers for Submarine Mining Steamers—Not to exceed 1s. daily.

Divers (whilst under water)—1s. per hour.

III.—AUSTRALIAN ARMY SERVICE CORPS.

Pay of Warrant Officers, Non-commissioned Officers, and Men, A.S.C.

68. (a) The following rates of pay apply to all Warrant Officers, Non-commissioned Officers, and men who are enlisted, re-engaged, or promoted after the 1st July, 1903. The rates of pay previously existing in the several States will continue to be paid to those serving prior to the 1st July, 1903, until promoted or re-engaged:—

* In the case of any new appointments, the rates of pay will be as follow:—

Good conduct pay.

(b) Good Conduct Pay (Lance-Corporals, Privates, and Drivers only) .

As for the Royal Australian Artillery, paragraph 59 (b).

69.—Married Establishment.

Married Establishment.

As for the Corps of Australian Engineers, paragraph 66.

IV.—AUSTRALIAN ARMY MEDICAL CORPS.

Pay of Warrant Officers, Non-commissioned Officers, and Men, A.M.C.

70. (a) The following rates of pay apply to all Warrant Officers, Non-commissioned Officers, and men who are enlisted, re-engaged, or promoted after the 1st July, 1903. The rates of pay previously existing in the several States will continue to be paid to those serving prior to the 1st July, 1903, until promoted or re-engaged:—

* In the case of any new appointments, the rates of pay will be as follow:—

Good conduct pay.

(b) Good Conduct Pay (Lance-Corporals and Privates only).

As for the Royal Australian Artillery, paragraph 59 (b).

71.—Married Establishment.

Married Establishment.

As for the Corps of Australian Engineers, paragraph 66.

72.—Special Duty Pay.

Special duty pay.

Note.—Special Duty Pay will not be allowed in the cases of Non-commissioned Officers above the rank of Corporal.

V.—ORDNANCE DEPARTMENTS.

Ordnance Departments.

73. The following shall be the rates of pay, inclusive of all allowances except travelling allowances, to govern all future appointments, re-engagements, promotions, and increments of members of the Ordnance Departments (other than Ordnance Artificers and those members serving under the Public Service Act):—

* These positions have been divided into Grades, with fixed salaries, to meet the differing circumstances in regard to responsibility and importance in each State, and no addition to salary is provided so long as the person holds such position.

† No additions to pay are provided for in these cases. Salaries between the minimum and the maximum will be fixed by the Minister from time to time, in accordance with the work performed.

VI.—PAY OF ARMAMENT ARTIFICERS.

Pay of Armament Artificers.

74. The following shall be the scale of pay (inclusive of ration, uniform, and all allowances, other than travelling allowances) to govern all future appointments, promotions, or increments:—

* To be limited to two—one in the State of New South Wales and one in Victoria.

If occupying quarters, a deduction of one-tenth to be made from the pay.

The increase from the minimum to the maximum rates to be by biennial increments of 6d. per diem on the approval of the Commandant.

VII.—CREW OF THE STEAM LAUNCH MARS.

Crew of steam launch Mars.

75. The following shall be the scale of pay (inclusive of ration, uniform, and all allowances other than travelling allowances) to govern all appointments or re-engagements after the 1st July, 1904. The rates of pay previously existing will continue to be paid to those serving prior to 1st July, 1904, until re-engaged:—

If occupying quarters, a deduction of one-tenth to be made from the pay.

VIII.—ADMINISTRATIVE AND INSTRUCTIONAL STAFFS.

76.—Consolidated Pay of Officers.

Pay of Officers, Administrative and Instructional Staffs.

The consolidated rates of pay for the respective ranks shall be as laid down for the Permanent Artillery, with the addition of £50 to the minimum and the maximum annual rates; and subject to a deduction, if in occupation of Government quarters, in accordance with para. 80.

Should any Officer appointed prior to the 30th June, 1903, be in receipt of a salary higher than that pertaining to his rank, he will continue to receive the same, pending promotion to a rank with an equivalent salary.

Officers must appear on parade suitably mounted; but no extra allowance will be made for forage or horse-hire.

Increments may, on the approval of the Minister, be granted in accordance with the following scale, subject to provision being made by Parliament:—

(a) Lieutenants, £250 to £350 per annum.

Four biennial increments of £25 per annum. The increments will be as follow:—

(i.) After two years’ service, subject to favorable report by the Commandant.

(ii.) After four years’ service, subject to passing for Captain, and to favorable report by the Commandant.

(iii.) After six years’ service, subject to favorable report by the Commandant.

(iv.) After eight years’ service, subject to highly favorable report by the Commandant.

(b) Captains, £375 to £450 per annum.

Three annual increments of £25 per annum; provided, however, that the second increment shall not be admissible unless and until after having qualified for promotion to the next step of rank.

(c) Majors, £475 to £550 per annum.

Three annual increments of £25 per annum; provided, however, that the second increment shall not be admissible unless and until after having qualified for the next step of rank.

Pay of Warrant Officers and Non-commissioned Officers of the Instructional Staff (other than Royal Australian Artillery, Corps of Australian Engineers, Army Medical Corps, and Army Service Corps).

Pay of Warrant Officers and Non-commissioned Officers.

77. The following rates of pay, inclusive of all allowances except travelling and horse allowances, shall apply on and from the 1st July, 1904, or in the cases of appointments or promotions made from the date of these Regulations. Should any Warrant or Non-commissioned Officer appointed prior to the 30th June, 1903, be in receipt of a salary higher than that pertaining to his classification under this Regulation, he will continue to receive the same pending promotion to a class with an equivalent salary.

The establishment of the several classes shall be as approved by the Military Board.

After two years’ service at the minimum rate from the date of coming under these Regulations, the increment to maximum rate of each rank may be approved on the recommendation of the Commandant.

When public quarters are allotted to a Warrant Officer or Non-commissioned Officer in receipt of a consolidated rate of pay, a deduction of one-tenth shall be made from his pay.

Warrant and Non-commissioned Officers of the Instructional Staff required to provide a horse will draw horse allowance at the rate of £30 per annum.

Non-commissioned Officers of the Instructional Staff will, on first appointment, receive an allowance not exceeding £10, in lieu of uniform. Claims must be supported by vouchers, and be approved by the Commandant.

IX.—MILITARY STAFF CLERKS.

Military Staff clerks.

78. The following shall be the scale of pay, inclusive of all allowances other than travelling allowances, for Military Staff Clerks, on and from 1st July, 1905. Should any Military Staff Clerk, appointed prior to the 30th June, 1905, be in receipt of a salary higher than that pertaining to his classification under this Regulation, he will continue to receive the same pending promotion to a class with an equivalent salary.

* No addition to pay provided for in these cases. Salaries between the minimum and maximum will be fixed by the Minister from time to time, in accordance with the work performed.

† These increments will not be automatic, but will depend upon the Clerk being duly recommended, the approval of the Minister, and the necessary provision being made by Parliament.

X.—ALLOTMENT AND OCCUPATION OF QUARTERS.

Allotment and occupation of Quarters.

79. Where rooms are available, quarters shall be allotted to officers in accordance with the following scale:—

80. When quarters are occupied by an Officer, the following deduction shall be made from his pay, irrespective of the number of rooms that may be available for allotment being less than under the scale:—

* If occupying Captain’s “single quarters,” £18 only shall be deducted.

† In the case of an officer whose salary is under £250 per annum, the deduction to be one-tenth of his salary.

In the case of an Officer who is receiving salary at a rate appertaining to a lower rank than that which he holds, the deduction for quarters shall be in accordance with the rate laid down for such lower rank.

80a. Whenever quarters are available they are to be allotted to an Officer. The District Paymaster is to be notified of dates of occupation and vacation of quarters, and, if not re-occupied within one month after vacation, he will report the fact to the Commandant for the information of the Military Board.

XI.—GOOD CONDUCT BADGES.

Good conduct badges.

81. A good conduct badge shall be a high distinction conferred on a soldier under the rank of corporal, 2nd corporal, or bombardier, as a token of good conduct, and shall be marked by a chevron worn on the left arm.

(a) To every good conduct badge, good conduct pay at the rate of 2d. per diem shall be attached. Such good conduct pay shall not in any case be drawn for any day on which the soldier does not receive pay.

Grant of badges.

(b) Subject to sub-para. (d), a good conduct badge shall be awarded within the limits laid down in Part II., of these Regulations, to a soldier on completing a “term of good conduct,” i.e., a period of two years, during which no entry has been made against the soldier’s name in the Regimental Defaulter’s Sheet, except in the case of soldiers who served under the Regulations previously existing in the States and re-engaged, who may receive the third good conduct badge after the completion of a six years’ term of good conduct. If the offence last entered involved imprisonment, such period shall reckon from the date of the termination of the imprisonment, otherwise it shall reckon from the date on which punishment was awarded.

(c) A second or later badge shall not be granted under sub-para. (b) until the badge or badges previously awarded have been held through a complete “term of good conduct,” immediately preceding the date of the grant, except as laid down in sub-para. (f).

(d) A good conduct badge shall not be awarded to a soldier under sub-para. (b) if, on the completion of a “term of good conduct,” he is absent, or is a prisoner, or in arrest waiting disposal. When the Commanding Officer finally disposes of any such case, he shall, unless he awards punishment which entails forfeiture of pay under paras. 298 and 301 of the Commonwealth Military Regulations, decide whether the badge is or is not to be given to the soldier.

(e) A soldier reduced from a higher rank to a rank in which he would be eligible for a good conduct badge shall, unless forfeiture is awarded under sub-paras. (h) to (j), be granted at once such a number of badges as he would have been eligible for under Part II. of these Regulations in the lower ranks, regard being had to the entries in his Regimental Defaulter’s Sheet (see sub-para. (g), and the remaining badge or badges shall be awarded under the conditions of sub-para. (m).

(f) When the service which a soldier has forfeited by desertion, or any other cause, has been restored to him, he shall, from the date on which he is held to have become eligible for such restoration, be re-assessed for good conduct badges, and be awarded those to which his total service entitled him, having regard to the several entries of his name in the Defaulter’s Sheet since attestation, including the entry of the offence for which his service was forfeited. In such a case, the uninterrupted possession of the previous badge or badges during a complete “term of good conduct” (as defined above) shall not be enforced; nor shall it be necessary, before another badge can be awarded, that a full “term of good conduct” should have elapsed from the date of re-assessment.

Forfeiture of badges.

(g) One badge held by a soldier shall be forfeited for each occasion on which his name appears in the Regimental Defaulter’s Sheet (see sub-para, (b), unless the entry be for an offence entailing further forfeiture under sub-paras, (h) to (k).

(h) Except as laid down in sub-para (i), a General or District Court Martial may, in addition to, or without any other punishment, sentence a soldier to forfeit all or any of his good conduct badges.

(i) A soldier shall forfeit all his good conduct badges and be placed in the same position as regards earning badges as a recruit when—

1. He is convicted of an offence mentioned in sub-paras. (25) to (29) of para. 236 of the Commonwealth Military Regulations.

2. His conviction by a Court Martial, or the order dispensing with his trial, is such as to entail a forfeiture of former service towards engagement.

In such cases the forfeiture of badges shall not be included in the sentence.

(j) A soldier sentenced by a Court-martial or Civil Court to a term of imprisonment exceeding six months shall forfeit all good conduct badges held by him, and shall be placed in the same position as regards earning badges as a soldier to whom a badge has never been awarded.

(k) A soldier shall forfeit the whole of his good conduct badges when discharged—

1. With ignominy.

2. In consequence of his incorrigible and worthless character.

3. Expressly on account of misconduct.

4. On conviction by the Civil Power.

5. On being sentenced to penal servitude.

6. For giving a false answer on attestation.

(l) The forfeiture of a good conduct badge shall be reckoned from the date on which punishment has been awarded.

Restoration of badges.

(m) A soldier who forfeits a good conduct badge, except under the circumstances defined in sub-paras. (i) and (j), shall regain it on completing a “half term of good conduct,” reckoned as laid down in sub-para. (b) .

If the soldier has lost more than one badge, he shall complete a “half term of good conduct” from the date of losing the last badge forfeited before one lost badge is restored, and shall complete another “half term” before the second badge is restored, and so on.

No good conduct badge shall, however, be restored if, on the completion of a “half term of good conduct,” the soldier is absent, or is a prisoner awaiting disposal for an offence which is subsequently entered in the Regimental Defaulter’s Sheet, or is absent under conditions which afterwards entail such an entry.

XII.—FORFEITURE OF PAY.

Forfeiture of pay.

82. A soldier shall forfeit his pay—

(a) For every day of absence on desertion or without leave.

(b) For every day of confinement in hospital, guard-room, cells, or military or civil prison, while under sentence for an offence awarded by a Civil Court or court-martial, or by his commanding officer.

(c) For every day of confinement in hospital, guard-room, cells, or military or civil prison—

1. On a charge for an offence of which he is afterwards convicted by a court-martial or by a Civil Court.

2. On a charge of absence without leave, for which he is afterwards awarded imprisonment by his commanding officer.

(d) For every day on which he is in hospital on account of sickness, certified by the proper medical officer attending on him at the hospital, to have been caused by an offence under the Defence Act and Regulations committed by him.

83. A soldier shall be regarded as absent, or in confinement for one day, within the meaning of para, 82—

(a) When he has been absent without leave, or in confinement for six consecutive hours, whether wholly in one day or partly in one day and partly in another; or

(b) When, owing to his absence without leave, or to his being in confinement, he has been prevented from fulfilling some military duty which was thereby thrown on some other person.

84. If a soldier has been absent or in confinement for one day, as defined in para. 83, and remains absent or in confinement, he shall be regarded as absent or in confinement for an additional day for every period of six hours reckoned as in the above para., provided such period of six hours is in excess of those reckoned as part of the previous day’s absence or confinement, and provided the number of days during which the soldier can be regarded as absent, or in confinement, shall in no case exceed the number of days during the whole or a portion of which the soldier has been absent or in confinement.

85. A soldier shall be regarded as being in confinement within the meaning of paragraph 82 (b) for every day of such confinement, provided that, when a commanding officer’s award of imprisonment is stated in hours, the day on which the confinement commences shall not be regarded as a day of confinement within the meaning of para. 78b (b).

86. A soldier shall not receive pay for the day of his release from prison. A non-commissioned officer reduced for an offence, if previously in imprisonment, shall not receive pay for the day of reduction.

87. A soldier acquitted, or illegally convicted, of a charge, shall, on rejoining for duty, receive full pay from the date on which he was first placed in confinement.

PART III—MILITIA AND VOLUNTEER CORPS.

1.—PAY.

Pay—Officers and Soldiers.

Pay—Officers and Soldiers.

88. Subject to provision being made by Parliament, pay for the parades attended, in accordance with the regulations for efficiency, will be granted to Officers and soldiers serving in the militia at the rates laid down in paragraphs 94, 95, and 96.

Officers on the unattached list when called upon by the District Commandant in accordance with paragraph 132 of the Commonwealth Military Regulations to perform Military duty, may receive the pay of their ranks, but the total number of days for which pay may be drawn shall not exceed six in one year, without the approval of the Military Board.

Officers and others in excess of the authorized number of any rank may be carried on the strength, provided that there are vacancies in higher ranks, and that the total establishment is not exceeded.

Pay—Adjutants.

89. The pay (including horse allowance) of Militia and Volunteer Officers acting as Adjutants will be at the rate of 5s. per diem, except in the case of Officers acting as Adjutants of the Australian Garrison Artillery, when the pay will be at the rate of 3s. per diem. Officers so acting will not be entitled to receive any further pay for military duties. In cases where it is necessary for Adjutants of the Australian Garrison Artillery to be mounted, they may be granted allowances under paragraph 93 to cover horse hire.

Pay—Recruits.

Pay—Recruits.

90. Recruits, after being passed into the ranks, will be paid for the period of their recruit drill at half of the rates laid down for trained soldiers in paragraphs 94, 95, and 96. Recruits who fail to pass into the ranks will receive no pay. It is to be understood that under no circumstances can a soldier earn more than the maximum rate per annum as laid down for the respective ranks, except as provided in paragraph 91. The sum of £1 5s. will be retained by Officers Commanding from the first payment due to recruits joining subsequent to the coming into operation of these Regulations. This sum will, however, be returned to all men who make themselves efficient during the first two years after enlistment. The amount so retained from men who fail to become efficient, or who are discharged or dismissed during that period, will be forfeited, and will revert to the Corps Funds.

Guards of Honour and Escorts.

Guards of Honour and Escorts.

91. Atendance at Guards of Honour or Escorts for the Governor-General, or the Governor of a State, or in connexion with the opening or prorogation of Parliament, shall be paid for at the rates provided in paragraphs 94, 95, and 96 for the respective ranks, in addition to the annual maximum amount therein laid down for such ranks.

Payment Half-Yearly.

Payment half-yearly.

92. Payment will be made half-yearly in arrear, and in the case of Camps of Continuous Training on the last day of the Camp.

The pay of the Militia Staffs (Brigade and Regimental) will be issued, subject to the approval of the Commandant, upon the certificate of the Commanding Officer that their duties have been efficiently performed.

Horse Allowance.

Horse allowance.

93. Horse allowance, as under, will be issued to members of the Militia and the Volunteer Forces, in consideration of their providing horses suitable for the service:—

(a) Light Horse (Militia).

An allowance will be made in accordance with the scale laid down in para 94.

(b) Light Horse (Volunteer).

An allowance of £2 10s. per annum for each efficient member will be granted.

(c) In the case of Non-Commissioned Officers and Drivers of the Militia Field Artillery, the Australian Army Service Corps, and the Mounted Bearer Section, Australian Army Medical Corps, providing their own horses for mounted parades, horse allowance may be paid them, on the approval of the Commandant, in accordance with the rates laid down for members of the Light Horse in para. 94, a N.C.O. drawing for one horse, and Driver for two horses.

(d) Other corps.

Field Officers of the Militia Infantry, Engineers, Army Service Corps, Army Medical Corps, Veterinary Department, and all Officers of the Militia Field Artillery, who are required to provide suitable chargers, will receive an allowance at the rate of £16 per annum.

Other Officers of the Militia Forces, who are not in receipt of horse allowance, when detailed by a Commandant for mounted duty, may hire a horse at a rate not exceeding 15s. for each whole day

parade, and 10s. for each half day parade, the total amount not to exceed £12 per annum. Claims for hiring must be supported by vouchers. In the case of officers riding their own horses, a certificate of ownership must be attached to claim.

(e) An Officer who draws horse allowance under (d) can be paid the same when on leave of absence, provided that he leaves a horse available for military duty, and such is stated on the claim.

(f) Members drawing horse allowance under (a) can be paid the same if on leave of absence for six months, on the recommendation of Commanding Officers. Members who do not attend any parades during the currency of a half-year will not receive any horse allowance for such half-year unless on leave, duly approved, for such period. The District Paymaster should be informed of all such leave.

RATES OF PAY FOR MILITIA FORCES.

94. Light Horse.

Light House.

Half-day parades will be paid for at one-half and night drills at one-quarter of the above rates. Recruits passed into the ranks and members promoted during the currency of a half-year will receive the full horse allowance of their rank for the half-year. Members discharged during the currency of a half-year will not receive any horse allowance.

95. Field and Garrison Artillery, Infantry, and Departmental Corps.

Half-day parades will be paid for at one-half and night drills at one-quarter of the above rates.

Officers of the Australian Army Medical Corps attached to Regiments and Forts shall be paid similarly to Regimental Staff Officers.

96. Engineers.

Half-day parades will be paid for at one-half and night drills at one-quarter of the above rates.

Australian Army Nursing Service.

Australian Army Nursing Service.

97. The following allowances may be granted to Lady Superintendents, Matrons, and Nursing Sisters of the Australian Army Nursing Service:—

(a) A Capitation Allowance of £1 per annum to each “Efficient,” subject to provision being made by Parliament.

And when called up for duty:—

(b) Pay—

Lady Superintendent...........£100 per annum.

Matron.....................£60 per annum.

Nursing Sister................£40 per annum.

(c) Allowances—

1. Public quarters, with fuel and light, or rates prescribed in lieu.

2. When rations are not supplied in kind, 3s. per diem; but when such are supplied, 1s. 6d. per diem only will be allowed for extra rations.

3. Clothing Allowance at the rate of £1 for every three months of service or part thereof.

II.—CLOTHING AND CORPS CONTINGENT ALLOWANCE.

Clothing and Corps contingent allowance.

98. At the commencement of each financial year, Officers Commanding Regiments or Corps of the Militia Forces will, subject to provision being made by Parliament, be credited with the sum of 40s. per head up to the full establishment authorized by the Military Board for the financial year in which payment is made; and in the case of Volunteers, with the sum of 30s. per head of the full establishment authorized by the Military Board for the financial year in which payment is made, and 20s. for each member who was efficient on the preceding 30th June; such allowance (to be designated “Clothing and Corps Contingent Allowance”) will be expended on the following items:—

Clothing.

Clothing.

Military Clothing (including the articles of kit usually comprised under the head of “Necessaries”) of authorized pattern (except Greatcoats) for Warrant and Non-commissioned Officers and men (exclusive of those permanently employed), including lace, buttons, chevrons, caps, badges, &c.

Incidental expenses connected therewith, such as cleaning, repairs, alterations, freight, cartage, &c.

Clothing material issued from Ordnance Department on payment. In such cases prepayment must always be made.

Corps Contingencies.

Corps contingencies.

Orderly Room Expenses:—

Cleaning Orderly Rooms, and Care of Grounds.

Lighting and Fuel (not including apparatus for lighting or heating, without the approval of the Commandant).

Water.

Insurance.

Lighting Parade Grounds (not including apparatus for same, without the approval of the Commandant).

Printing, Stationery, Advertising, and Postage Stamps (not including typewriters or office furniture, without the approval of the Commandant).

Cleaning Arms, &c.

Care and protection of Stores on their charge, and, in the case of Light Horse, Repairs to Saddlery on issue to Corps.

Replacing Losses or Damage to Stores and Equipment which cannot be traced to individuals, and are not chargeable otherwise. All Supplies required from Ordnance Department on payment are to be prepaid.

Band Expenses.

Expenses incidental to Target Practice, Parades, and Camps.

Other Incidental Expenses, for which the special approval of the Commandant is to be obtained, where more than £2 on any one item is involved.

99. Clothing and Corps Contingent Allowance will not be paid for Medical or Veterinary or Departmental Officers receiving special rates of pay—i.e., other than the Militia rates of pay of their rank.

100. Officers Commanding Regiments or Corps will be held responsible that the expenditure of the Clothing and Corps Contingent Allowance is limited to the items eumerated in paragraph 98, and such Allowance is not to be expended in payment for any supplies which are not authorized by Regulations.

101. The words “Officers Commanding Regiments or Corps” in connexion with the administration of moneys received or disbursed in connexion with Regiments or Corps shall mean “the Officers to whom moneys are forwarded by the District Paymaster for the service of the Corps.”

102. Officers Commanding will be responsible for the due custody and expenditure of the Clothing and Corps Contingent Allowance, and will be required to keep a proper record of all receipts and payments in the authorized cash-book, in accordance with the instructions contained in paras. 110 to 121 inclusive; and all books and accounts connected with the expenditure thereof shall be produced when required, at inspections, or for the purposes of audit by a Government Auditor.

103. Claims must be made out on the authorized voucher form, supported by receipts, in accordance with the Audit Act and Treasury Regulations. All books must be correctly and accurately kept and posted up to date, and all vouchers are to be personally certified by the Officer Commanding prior to payment.

104. Payment will be made to Officers Commanding Regiments and Corps as soon after the 1st of July in each year as possible upon vouchers submitted by them.

105. It must be distinctly understood that the Clothing and Corps Contingent Allowance is not the property of any indvidual, but Officers may be permitted to draw an amount not exceeding 30s. per annum towards the cost of up-keep of their uniform. The disposition of this allowance is left to the discretion of Commanding Officers, as to whether it should be paid into a special fund for the purposes of providing certain articles of uniform for officers, or whether it should be paid to the officers direct: the system adopted, however, must apply uniformly to all the officers of each particular Regiment or Corps.

106. Officers Commanding Regiments and Corps will be held personally responsible for any expenditure in excess of the Clothing and Corps Contingent Allowance.

107. Officers Commanding will conform with and be guided by the instructions issued from time to time, and will administer the Clothing and Corps Contingent Allowance so that a proper and regular supply of Military Uniform is issued to those under their command, to which end careful records are necessary.

108. Military Clothing shall remain Government property, and not become the property of the soldier at any time, and all clothing having an unexpired value, and not returned to store on resignation or discharge, shall be paid for by the individual, and stoppages may be made from any money due to him. All such stoppages shall be credited to the Clothing and Corps Contingent Account.

109. Articles other than Clothing and Expense Stores purchased from Corps funds are to be taken on charge in the ordinary manner, and the usual “Take Up” requisition submitted to District Head-Quarters.

——————

Financial Administration of Moneys received or disbursed in connexion with Corps.

III.—INSTRUCTIONS WITH REGARD TO THE FINANCIAL ADMINISTRATION, BY COMMANDING OFFICERS OF REGIMENTS AND CORPS, OF MONEYS RECEIVED OR DISBURSED ON ACCOUNT OF PAY, CLOTHING, AND CORPS CONTINGENT ALLOWANCE, OR ANY OTHER PUBLIC MONEYS RECEIVED IN CONNEXION WITH CORPS.

110. All such moneys are to be immediately paid into one Banking account to the credit of the Corps in such banks as may be approved by the Secretary as Deputy for the Treasurer, on the recommendation of the Authorizing Officer.

No moneys other than public moneys are to be dealt with under such account.

The account will be operated on by the respective Commanding Officers, and under no circumstances is it to be overdrawn.

Commanding Officers may place at interest on bank deposit for a term not exceeding one year (which term may be renewed from time to time, if so desired), any sum they will not require to use during that period, the interest to be duly credited in cash-book, and expended in accordance with para. 98 of these Regulations.

If a Commanding Officer considers that, in the interests of the service, a subsidiary banking account is necessary for any Squadron, Troop, Battery, Company or out-lying Detachment, he will apply in the usual way for authority to open same, and state his reasons for so doing. Suitable guarantee policies would require to be taken out by the Officers concerned; and the responsibility of the Officer Commanding the Regiment, as regards the funds of the Regiment as a whole, is to remain unaffected.

111. Payments shall in all cases be made by cheque signed by the Officer Commanding the Regiment or Corps, and countersigned by the second in command, or by the Adjutant or other Officer nominated by the Commandant.

112. Commanding Officers will be responsible for keeping the account of all receipts and disbursements in the authorized cash-book, in accordance with the prescribed form. Every separate sum received or paid on the public account should be entered in the cash-book, with the date on which the transaction takes place. An example of the manner in which the same are to be entered is given on pro formâ following para. 121.

113. Commanding Officers will be required to keep a Guard Book, to contain—

The Roll and Pay List for Brigade or Battalion Staff;

The Roll and Pay List for Regiments and Corps;

Claims for Horse Allowance;

Return of Fines;

Copy of Annual Balance Sheet; and

All Cash Vouchers, which should be numbered consecutively.

C. 12,458. C

It is to be clearly understood that all Cash Vouchers must contain full details, because such will be required by the Audit Inspector.

114. On or before the 10th of July in each year a balance-sheet of the past year’s receipts and expenditure, signed by the Commanding Officer, and countersigned by two other Officers, must be forwarded to the Authorizing Officer, who will transmit same to the Secretary with any remarks he may consider necessary. No portion of the annual allowance shall be issued to any Corps until such balance-sheet shall have been received.

The roll and pay list of the Staff of a Corps, Brigade, or Battalion shall invariably be forwarded to the Deputy Assistant Adjutant-General for submission to the Commandant before being sent to the Paymaster. The Commandant’s signature to be a voucher that the Officers on the list are efficient, in accordance with the Regulations, and entitled to the proportionate full pay for the period served, irrespective of the parades attended.

115. In accordance with the provisions of section 29 of the Audit Act 1901, No. 4, all unclaimed pay left in the hands of the Commanding Officers should, after a period of three months, be returned to the District Paymaster, together with a statement showing the full names, ranks, and numbers of the persons to whom the amounts are due. The sums so returned will be paid into the Treasury to the credit of the Trust Fund—other Trust moneys, and can be drawn therefrom when claimed.

116. In the case of the disbandment of a Corps, any balance of the Clothing and Corps Contingent Allowance or other funds, after the payment of all expenses sanctioned under the Regulations, shall be credited to the Consolidated Revenue Fund, under the head of “Defence.”

117. Fines, other than those inflicted to make good any loss or damage, or for the unexpired value of uniform, will be noted in the returns of pay, and credited to revenue, as in para. 116.

118. Moneys received for purchase of Discharges must be forwarded to the District Paymaster for payment into Revenue.

119. Commanding Officers may call upon such Warrant and Non-commissioned Officers as they may consider necessary, on account of their being intrusted with moneys, to find guarantees for a sum of £100, the premium for which will be paid from Corps funds.

120. The Official Accounts of all Commanding Officers or other persons in Military employ will be audited at least once annually by Officers appointed for the purpose by the Auditor-General.

121. Before the transfer or retirement of any Commanding Officer or other responsible Officer takes place, his official accounts are to be audited, and the necessary application should be made through the Department to the Auditor-General.

Pro Forma.

Dr. CASH BOOK. Cr.