Defence Determination 2016/19 (Approved forms) Instrument (No. 2) 2025

Administered by Department of Defence

Legislation au F2025N00436 Not in force Notifiable Instrument

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I, SARAH KATE McGREGOR, Acting Director General, People Policy and Employment Conditions, make the following notifiable instrument for the purposes of section 1.3.1 of the Defence Determination 2016/19, Conditions of service.

Dated 3 June 2025

Sarah Kate McGregor

Acting Director General
People Policy and Employment Conditions
Defence People Group

Contents

1 Name

2 Commencement

3 Revocation

4 Approved forms

1 Name

This instrument is the Defence Determination 2016/19 (Approved forms) Instrument (No. 2) 2025.

2 Commencement

1. Each provision of this instrument specified in column 1 of the table commences, or is taken to have commenced, in accordance with column 2 of the table. Any other statement in column 2 has effect according to its terms.

Commencement information
Column 1	Column 2	Column 3
Provisions	Commencement	Date/Details
1. The whole of this Instrument.	5 June 2025

Note: this table relates only to the provisions of this instrument as originally made. It will not be amended to deal with any later amendments of this instrument.

2. Any information in column 3 of the table is not part of this instrument. Information may be inserted in this column, or information in it may be edited, in any published version of this instrument.

3 Revocation

This instrument revokes Defence Determination 2016/19 (Approved forms) Instrument (No. 1) 2025.

4 Approved forms

For the purposes of section 1.3.1 of the Defence Determination 2016/19, Conditions of service, as in force from time to time, the approved form for an action listed in column A of the following table as provided under the section in column B is one of the following.

The form in the Defence Personnel Management Key Solutions self-service system.
If one of the following apply, the form is prescribed in column C.

There is no form in Defence Personnel Management Key Solutions self-service system for the benefit.
The Defence Personnel Management Key Solutions self-service system is not available to the member.

Item	Column A Action	Column B Related Section	Column C Form identifier
1.	Apply for recognition of the member’s resident family with special needs.	Section 1.3.6	AC832 – Application for Special Needs Assistance
2.	Apply for recognition as accompanied resident family.	Section 1.3.14	AE681 – ADF Categorisation Change and Application to Live In/Live Out
3.	Apply for recognition as unaccompanied resident family.	Section 1.3.20	AE681 – ADF Categorisation Change and Application to Live In/Live Out
4.	Apply for recognition of a CDF recognised partner.	Section 1.3.38	AF084 – Recognition of a De Facto Relationship
5.	Apply for recognition of a de facto relationship.	Section 1.3.39	AF084 – Recognition of a De Facto Relationship
6.	Apply for recognised family or a recognised other person.	Section 1.5.3	AD150 – Amendment of Personal Data Details – ADF
7.	Apply for Career Transition assistance.	Section 2.2.9	AC853-3 – Defence Force Transition Program Application
8.	Valid offer of a bonus to attract and retain a member.	Section 3.3.4	AF168 – ADF Military Bonus Offer The form of the same name available through SharePoint
9.	Valid acceptance of a bonus to attract and retain a member.	Section 3.3.5	AF168 – ADF Military Bonus Offer The form of the same name available through SharePoint
10.	Valid offer of the completion bonus.	Section 3.4.4	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
11.	Valid acceptance of the completion bonus.	Section 3.4.5	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
12.	Apply for Trainee’s Dependant Allowance.	Section 4.8.6A	AD298 – Trainee’s Dependant Allowance
13.	Apply for health support allowance for providing capability at short notice.	Section 4.9.16	AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification
14.	Apply for health support allowance – members on Reserve service.	Section 4.9.17	AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification
15.	Notify absence from car parking location to cease contribution.	Section 4.11.2	AE601 – Entitled Car Parking Contributions – Authorisation
16.	Apply for absence or notify of non-effective service.	Sections: 5.3.3 5.4.39 5.5.9 5.7.4A 5.8.11 5.9.7	AF088 – Application for Leave
17.	Apply to purchase recreation leave.	Section 5.4.22	AF145 – Request to purchase Annual Leave(APS/ASD) or Recreational Leave (ADF)
18.	Apply to donate recreation leave to an ADF partner.	Section 5.4.50	AF245 – Transfer of Recreation Leave – Dual serving couple
19.	Claim compensation resulting from cancellation or recall of leave.	Section 5.13.8	AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave
20.	Apply for a payment for the costs of a house‑hunting trip.	Section 7.1.21	Defence Housing Australia – Request for a house hunting trip
21.	Apply for education assistance to provide the student with limited interim assistance to help avoid or overcome any immediate difficulties with the child’s education and emotional well‑being as a direct result of a posting in Australia.	Section 8.4.9	AD301 – Application for Education Assistance – Tutoring AF170 – Application for help with the cost of special needs education assistance AE931 – Application for help with the cost of a loss of scholarship
22.	Apply for assistance for expenses required for a resident family with special needs. Assistance with travel and accommodation for a pre‑posting visit. Assistance with respite, personal care, therapy services and equipment hire.	Sections: 8.6.5 8.6.6 8.6.7	AC832 – Application for Special Needs Assistance
23.	Apply for additional assistance to a member who has resident family with special needs when there is no removal to a new housing benefit location or family benefit location.	Section 8.6.12	AC832 – Application for Special Needs Assistance
24.	Apply for a loan to help with establishment costs at a new service location.	Section 14.2.7	FD071 – Payment of Overseas Outlay Advance
25.	Apply for an overseas reunion travel benefit.	Section 15.3.14	AD701 – Application for Reunion or Reverse Reunion Travel for a Member or Employee on a Long-Term Posting Overseas
26.	Valid offer of the completion bonus.	Section 3.4.3 of Defence Determination 2016/16, as saved by Schedule 12 of Defence Determination, Conditions of service Amendment (Continuation bonus) Determination (No. 2) 2025	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
27.	Valid acceptance of the completion bonus.	Section 3.4.4 Section 3.4.3 of Defence Determination 2016/16, as saved by Schedule 12 of Defence Determination, Conditions of service Amendment (Continuation bonus) Determination (No. 2) 2025	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint

Overview

The Defence Determination 2016/19 (Approved forms) Instrument (No. 2) 2025, enacted on 5 June 2025, serves to provide clarity and standardisation in the administrative processes within the Australian Defence Force (ADF). This instrument was introduced to address the need for a streamlined and efficient process for various applications and notifications required under the Defence Determination 2016/19, Conditions of service. It was enacted by Sarah Kate McGregor, Acting Director General, People Policy and Employment Conditions, Defence People Group, under the authority vested in the Defence Determination 2016/19. The policy objective is to ensure that all actions under the Defence Determination 2016/19 are conducted using approved forms, thereby enhancing accuracy, efficiency, and compliance in the handling of ADF member benefits and entitlements. This notifiable instrument lists specific approved forms for various actions, such as applying for recognition of resident family with special needs, applying for education assistance, and claiming compensation for leave cancellation. The approved forms are either available through the Defence Personnel Management Key Solutions self-service system or prescribed by specific form identifiers, ensuring that all relevant parties use the correct documentation for their applications and notifications. The instrument also revokes the previous Defence Determination 2016/19 (Approved forms) Instrument (No. 1) 2025 to maintain the most current and relevant administrative procedures.

Scope and Application

The Defence Determination 2016/19 (Approved forms) Instrument (No. 2) 2025 applies to members of the Australian Defence Force (ADF) and other Defence personnel who need to undertake specific administrative actions as outlined in the Defence Determination 2016/19, Conditions of service. This instrument identifies the approved forms for various actions, such as applying for recognition of resident family with special needs, applying for health support allowance, and applying for education assistance. The geographic and jurisdictional reach of this instrument is limited to the ADF and Defence personnel within the Commonwealth of Australia. The instrument became effective on 5 June 2025 and it revokes the previous Defence Determination 2016/19 (Approved forms) Instrument (No. 1) 2025. The instrument does not specify any exclusions, exemptions, or thresholds, but it does indicate that subordinate instruments may extend or restrict its application.

Key Provisions

The Defence Determination 2016/19 (Approved forms) Instrument (No. 2) 2025, specifies the approved forms required for various actions under the Defence Determination 2016/19, Conditions of service. The approved forms are designated to ensure consistency and compliance with the relevant sections of the Defence Determination. For instance, the approved form for applying for recognition of a member's resident family with special needs is AC832 – Application for Special Needs Assistance (Section 4). Similarly, the form for applying for recognition of a de facto relationship is AF084 – Recognition of a De Facto Relationship (Section 5). The obligations and requirements imposed by this instrument on the parties or entities it governs primarily involve the use of specified forms for various applications and notifications. For example, members of the Defence Force must use the Defence Personnel Management Key Solutions self-service system for actions listed in the instrument, or use the prescribed form if the system is unavailable or if no form exists in the system (Section 4). Additionally, Defence Force members must use the specified forms for actions such as applying for career transition assistance, applying for various allowances, and claiming compensation resulting from the cancellation or recall of leave (Sections 7, 8, and 15). Failure to comply with the requirements outlined in the Defence Determination 2016/19 (Approved forms) Instrument (No. 2) 2025 may result in civil or administrative consequences. However, the specific penalties or consequences for non-compliance are not detailed within the text of the instrument. It is important to note that compliance with these forms and requirements is crucial for ensuring the proper administration of benefits and services within the Defence Force.

Area of Law: Employment & Labour Law
Instrument: Instrument
Concepts: Commencement Provisions; Approved forms; Regulatory Standards

Interactions

Sourced from the Federal Register of Legislation at 26 August 2026. For the latest information on Australian Government law please go to https://www.legislation.gov.au.

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