Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 2)

Administered by Department of Defence

Legislation au F2024N01025 Not in force Notifiable Instrument

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I, BRIGADIER Kirk Lloyd, Director General, People Policy and Employment Conditions, make the following notifiable instrument for the purposes of section 1.3.1 of the Defence Determination 2016/19, Conditions of service.

Dated 1 November 2024

BRIG Kirk Lloyd

Director General
People Policy and Employment Conditions
Defence People Group

Contents

1 Name

2 Commencement

3 Revocation

4 Approved forms

1 Name

This instrument is the Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 2).

2 Commencement

1. Each provision of this instrument specified in column 1 of the table commences, or is taken to have commenced, in accordance with column 2 of the table. Any other statement in column 2 has effect according to its terms.

Commencement information
Column 1	Column 2	Column 3
Provisions	Commencement	Date/Details
1. The whole of this Instrument.	7 November 2024

Note: this table relates only to the provisions of this instrument as originally made. It will not be amended to deal with any later amendments of this instrument.

2. Any information in column 3 of the table is not part of this instrument. Information may be inserted in this column, or information in it may be edited, in any published version of this instrument.

3 Revocation

This instrument revokes Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1).

4 Approved forms

For the purposes of section 1.3.1 of the Defence Determination 2016/19, Conditions of service, as in force from time to time, the approved form for an action listed in column A of the following table as provided under the section in column B is one of the following.

The form in the Defence Personnel Management Key Solutions self-service system.
If one of the following apply, the form is prescribed in column C.

There is no form in Defence Personnel Management Key Solutions self-service system for the benefit.
The Defence Personnel Management Key Solutions self-service system is not available to the member.

Item	Column A Action	Column B Related Section	Column C Form identifier
1.	Apply for recognition of the member’s resident family with special needs.	Section 1.3.6	AC832 – Application for Special Needs Assistance
2.	Apply for recognition as accompanied resident family.	Section 1.3.14	AE681 – ADF Categorisation Change and Application to Live In/Live Out
3.	Apply for recognition as unaccompanied resident family.	Section 1.3.20	AE681 – ADF Categorisation Change and Application to Live In/Live Out
4.	Apply for recognition of a CDF recognised partner.	Section 1.3.38	AF084 – Recognition of a De Facto Relationship
5.	Apply for recognition of a de facto relationship.	Section 1.3.39	AF084 – Recognition of a De Facto Relationship
6.	Apply for recognised family or a recognised other person.	Section 1.5.3	AD150 – Amendment of Personal Data Details – ADF
7.	Apply for Career Transition assistance.	Section 2.2.9	AC853-3 – Defence Force Transition Program Application
8.	Valid offer of a bonus to attract and retain a member.	Section 3.3.4	AF168 – ADF Military Bonus Offer The form of the same name available through SharePoint
9.	Valid acceptance of a bonus to attract and retain a member.	Section 3.3.5	AF168 – ADF Military Bonus Offer The form of the same name available through SharePoint
10.	Valid offer of the completion bonus.	Section 3.4.3	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
11.	Valid acceptance of the completion bonus.	Section 3.4.4	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
12.	Apply for Trainee’s Dependant Allowance.	Section 4.8.6A	AD298 – Trainee’s Dependant Allowance
13.	Apply for health support allowance for providing capability at short notice.	Section 4.9.16	AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification
14.	Apply for health support allowance – members on Reserve service.	Section 4.9.17	AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification
15.	Notify absence from car parking location to cease contribution.	Section 4.11.2	AE601 – Entitled Car Parking Contributions – Authorisation
16.	Apply for absence or notify of non-effective service.	Sections: 5.3.3 5.4.39 5.5.9 5.7.4A 5.8.11 5.9.7	AF088 – Application for Leave
17.	Apply to purchase recreation leave.	Section 5.4.22	AF145 – Request to purchase Annual Leave(APS/ASD) or Recreational Leave (ADF)
18.	Apply to donate recreation leave to an ADF partner.	Section 5.4.50	AF245 – Transfer of Recreation Leave – Dual serving couple
19.	Claim compensation resulting from cancellation or recall of leave.	Section 5.13.8	AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave
20.	Apply for a payment for the costs of a house‑hunting trip.	Section 7.1.21	Defence Housing Australia – Request for a house hunting trip
21.	Apply for education assistance to provide the student with limited interim assistance to help avoid or overcome any immediate difficulties with the child’s education and emotional well‑being as a direct result of a posting in Australia.	Section 8.4.9	AD301 – Application for Education Assistance – Tutoring AF170 – Application for help with the cost of special needs education assistance AE931 – Application for help with the cost of a loss of scholarship
22.	Apply for assistance for expenses required for a resident family with special needs. Assistance with travel and accommodation for a pre‑posting visit. Assistance with respite, personal care, therapy services and equipment hire.	Sections: 8.6.5 8.6.6 8.6.7	AC832 – Application for Special Needs Assistance
23.	Apply for additional assistance to a member who has resident family with special needs when there is no removal to a new housing benefit location or family benefit location.	Section 8.6.12	AC832 – Application for Special Needs Assistance
24.	Apply for a loan to help with establishment costs at a new service location.	Section 14.2.7	FD071 – Payment of Overseas Outlay Advance
25.	Apply for an overseas reunion travel benefit.	Section 15.3.17E	AD701 – Application for Reunion or Reverse Reunion Travel for a Member or Employee on a Long-Term Posting Overseas

Overview

The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 2) was enacted on 7 November 2024 by Brigadier Kirk Lloyd, the Director General of People Policy and Employment Conditions within the Defence People Group. This instrument was introduced to address the need for standardised and approved forms for various actions related to Defence personnel under the Defence Determination 2016/19, Conditions of service. The policy objective is to streamline and formalise the process by which Defence personnel can submit applications and notifications by providing specific forms for each action, ensuring consistency and compliance with Defence regulations. This notifiable instrument revokes its predecessor, Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1), and establishes a comprehensive list of approved forms for actions ranging from applying for recognition of resident family with special needs to applying for education assistance, thereby ensuring that all Defence personnel have access to the correct forms for their specific needs.

Scope and Application

The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 2) applies to Defence personnel and their families, specifically in relation to the approval of forms for various actions as stipulated under section 1.3.1 of the Defence Determination 2016/19, Conditions of service. The instrument sets forth the approved forms for actions such as applying for recognition of a resident family with special needs, recognition of a de facto relationship, and applying for various allowances and benefits. It specifies that the forms must either be sourced from the Defence Personnel Management Key Solutions self-service system or, in the absence of such a form or availability of the system, a prescribed form must be used, as detailed in the table provided in the instrument. The instrument commenced on 7 November 2024 and it revokes the Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1). The application of this instrument is confined to the Commonwealth jurisdiction and primarily concerns Defence personnel, their families, and the Defence Department. There are no exclusions or exemptions explicitly stated in the instrument itself, but the application of the forms may be further detailed in subordinate instruments.

Key Provisions

The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 2) sets out the approved forms for various actions within the Defence force, as per section 1.3.1 of the Defence Determination 2016/19, Conditions of service. These forms are designed to streamline the process for Defence personnel to apply for specific benefits, recognitions, or to make various requests related to their service. For example, an application for recognition of a member's resident family with special needs requires the use of form AC832 – Application for Special Needs Assistance, while an application for recognition as an unaccompanied resident family requires form AE681 – ADF Categorisation Change and Application to Live In/Live Out. These forms are specified in column C of the table within the instrument, where applicable. The instrument imposes specific obligations on Defence personnel and administrative staff to use the approved forms when making certain applications or requests. For example, when applying for recognition of a de facto relationship, the appropriate form AF084 – Recognition of a De Facto Relationship must be used. Similarly, when applying for Career Transition assistance, the form AC853-3 – Defence Force Transition Program Application must be completed. Failure to use the correct form could result in delays or rejection of the application, impacting the member's ability to receive the requested benefits or recognitions. The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 2) does not explicitly outline specific offences, penalties, or consequences for breaches of the requirements to use approved forms. However, it is implied that non-compliance with the specified forms could lead to administrative delays or the rejection of applications, which could have practical consequences for Defence personnel seeking benefits or recognitions. While the instrument itself does not state maximum penalties, it is within the broader Defence administrative framework where further consequences for non-compliance might be addressed, such as through internal Defence policies or procedures.

Area of Law: Defence & Military Law
Instrument: Instrument
Concepts: Commencement Provisions; Regulatory Standards; Licensing & Registration

Interactions

Sourced from the Federal Register of Legislation at 26 August 2026. For the latest information on Australian Government law please go to https://www.legislation.gov.au.

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