Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1)

Administered by Department of Defence

Legislation au F2024N00591 Not in force Notifiable Instrument

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I, COLONEL KIRK LLOYD, Acting Assistant Secretary, People Policy and Employment Conditions, make the following notifiable instrument for the purposes of section 1.3.1 of the Defence Determination 2016/19, Conditions of service.

Dated 28 June 2024

COL Kirk Lloyd

Acting Assistant Secretary
People Policy and Employment Conditions
Defence People Group

Contents

1 Name

2 Commencement

3 Revocation

4 Approved forms

1 Name

This instrument is the Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1).

2 Commencement

1. Each provision of this instrument specified in column 1 of the table commences, or is taken to have commenced, in accordance with column 2 of the table. Any other statement in column 2 has effect according to its terms.

Commencement information
Column 1	Column 2	Column 3
Provisions	Commencement	Date/Details
1. The whole of this Instrument.	4 July 2024

Note: this table relates only to the provisions of this instrument as originally made. It will not be amended to deal with any later amendments of this instrument.

2. Any information in column 3 of the table is not part of this instrument. Information may be inserted in this column, or information in it may be edited, in any published version of this instrument.

3 Revocation

This instrument is revokes all previous instruments made under section 1.3.1 of the Defence Determination 2016/19, Conditions of service as in force immediately before 4 July 2024.

4 Approved forms

For the purposes of section 1.3.1 of the Defence Determination 2016/19, Conditions of service, as in force from time to time, the approved form for an action listed in column A of the following table as provided under the section in column B is one of the following.

The form in the Defence Personnel Management Key Solutions self-service system.
If one of the following apply, the form is prescribed in column C.

There is no form in Defence Personnel Management Key Solutions self-service system for the benefit.
The Defence Personnel Management Key Solutions self-service system is not available to the member.

Item	Column A Action	Column B Related Section	Column C Form identifier
1.	Apply for recognition of the member’s resident family with special needs.	Section 1.3.6	AC832 – Application for Special Needs Assistance
2.	Apply for recognition as accompanied resident family.	Section 1.3.14	AE681 – ADF Categorisation Change and Application to Live In/Live Out
3.	Apply for recognition as unaccompanied resident family.	Section 1.3.20	AE681 – ADF Categorisation Change and Application to Live In/Live Out
4.	Apply for recognition of a CDF recognised partner.	Section 1.3.38	AF084 – Recognition of a De Facto Relationship
5.	Apply for recognition of a de facto relationship.	Section 1.3.39	AF084 – Recognition of a De Facto Relationship
6.	Apply for recognised family or a recognised other person.	Section 1.5.3	AD150 – Amendment of Personal Data Details – ADF
7.	Apply for Career Transition assistance.	Section 2.2.9	AC853-3 – Defence Force Transition Program Application
8.	Valid offer of a bonus to attract and retain a member.	Section 3.3.4	AF168 – ADF Military Bonus Offer The form of the same name available through SharePoint
9.	Valid acceptance of a bonus to attract and retain a member.	Section 3.3.5	AF168 – ADF Military Bonus Offer The form of the same name available through SharePoint
10.	Valid offer of the completion bonus.	Section 3.4.3	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
11.	Valid acceptance of the completion bonus.	Section 3.4.4	AF213 ADF Continuation Bonus Election The form of the same name available through SharePoint
12.	Apply for Trainee’s Dependant Allowance.	Section 4.8.6A	AD298 – Trainee’s Dependant Allowance
13.	Apply for health support allowance for providing capability at short notice.	Section 4.9.16	AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification
14.	Apply for health support allowance – members on Reserve service.	Section 4.9.17	AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification
15.	Notify absence from car parking location to cease contribution.	Section 4.11.2	AE601 – Entitled Car Parking Contributions – Authorisation
16.	Apply for absence or notify of non-effective service.	Sections: 5.3.3 5.4.39 5.5.9 5.7.4A 5.8.11 5.9.7	AF088 – Application for Leave
17.	Apply to purchase recreation leave.	Section 5.4.22	AF145 – Request to purchase Annual Leave(APS/ASD) or Recreational Leave (ADF)
18.	Apply to donate recreation leave to an ADF partner.	Section 5.4.50	AF245 – Transfer of Recreation Leave – Dual serving couple
19.	Claim compensation resulting from cancellation or recall of leave.	Section 5.13.8	AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave
20.	Apply for a payment for the costs of a house‑hunting trip.	Section 7.1.21	Defence Housing Australia – Request for a house hunting trip
21.	Apply for education assistance to provide the student with limited interim assistance to help avoid or overcome any immediate difficulties with the child’s education and emotional well‑being as a direct result of a posting in Australia.	Section 8.4.9	AD301 – Application for Education Assistance – Tutoring AF170 – Application for help with the cost of special needs education assistance AE931 – Application for help with the cost of a loss of scholarship
22.	Apply for assistance for expenses required for a resident family with special needs. Assistance with travel and accommodation for a pre‑posting visit. Assistance with respite, personal care, therapy services and equipment hire.	Sections: 8.6.5 8.6.6 8.6.7	AC832 – Application for Special Needs Assistance
23.	Apply for additional assistance to a member who has resident family with special needs when there is no removal to a new housing benefit location or family benefit location.	Section 8.6.12	AC832 – Application for Special Needs Assistance
24.	Apply for a loan to help with establishment costs at a new service location.	Section 14.2.7	FD071 – Payment of Overseas Outlay Advance

Overview

The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1) was enacted on 4 July 2024 by Colonel Kirk Lloyd, Acting Assistant Secretary, People Policy and Employment Conditions, Defence People Group. This instrument was introduced to ensure standardised and approved forms are used for various personnel actions within the Defence force, aligning with section 1.3.1 of the Defence Determination 2016/19, Conditions of service. The instrument revokes all previous instruments under section 1.3.1 of the Defence Determination 2016/19, Conditions of service that were in force before 4 July 2024. It provides a comprehensive list of approved forms for different actions, such as applying for recognition of resident family with special needs, applying for career transition assistance, and applying for education assistance. These forms ensure consistency and accuracy in the documentation process, thereby facilitating efficient administration and compliance within the Defence force.

Scope and Application

The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1) applies to all Defence Force personnel and related entities, specifically addressing the approved forms for various actions and transactions as outlined in the Defence Determination 2016/19. This instrument was issued by Colonel Kirk Lloyd, Acting Assistant Secretary, People Policy and Employment Conditions within the Defence People Group, and it commenced on 4 July 2024. It revokes all previous instruments under section 1.3.1 of the Defence Determination 2016/19, Conditions of service, which were in force immediately before the commencement date. The instrument provides specific approved forms for actions such as applying for recognition of resident families with special needs, applying for health support allowances, and claiming compensation for cancelled leave, among others. These forms are either available through the Defence Personnel Management Key Solutions self-service system or are prescribed forms identified by specific form identifiers. The instrument extends its application to ensure that all Defence personnel and related entities comply with the specified procedures and forms for various administrative and service-related actions.

Key Provisions

The Defence Determination 2016/19 (Approved forms) Instrument 2024 (No. 1) (the "Instrument") specifies approved forms for various actions under the Defence Determination 2016/19, Conditions of service. Section 1 details the name of the instrument, while Section 2 outlines the commencement date of the instrument, which is 4 July 2024. Section 3 states that the instrument revokes all previous instruments made under section 1.3.1 of the Defence Determination 2016/19, Conditions of service that were in force before 4 July 2024. Section 4 provides a table listing specific actions under the Defence Determination 2016/19, the related section, and the corresponding approved form. The obligations imposed by the Instrument are primarily related to the use of the approved forms for the specified actions. For example, Section 1.3.6 requires that the form AC832 – Application for Special Needs Assistance be used when applying for recognition of the member’s resident family with special needs. Similarly, Section 1.3.14 specifies that the form AE681 – ADF Categorisation Change and Application to Live In/Live Out must be used for applications related to recognition as an accompanied resident family or unaccompanied resident family. Other sections detail specific forms for actions such as applying for recognition of a CDF recognised partner, career transition assistance, bonuses, allowances, and various other benefits and claims. There are no explicit offences, penalties, or civil/criminal consequences mentioned in the Instrument itself. However, the use of non-approved forms for the specified actions might result in the non-recognition or non-processing of the application, leading to potential delays or denials of benefits and entitlements. It is important to adhere to the prescribed forms to ensure compliance and avoid any administrative issues that may arise from using incorrect or outdated forms.

Instrument: Notifiable instrument
Concepts: Commencement Provisions; Repeal & Amendment; Delegated & Subordinate Legislation

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Sourced from the Federal Register of Legislation at 26 August 2026. For the latest information on Australian Government law please go to https://www.legislation.gov.au.

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