Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 3)
I, FIONA LOUISE McSPEERIN, Assistant Secretary, People Policy and Employment Conditions, make the following notifiable instrument for the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service.
Dated 29 September 2021
Fiona Louise McSpeerin
Assistant Secretary
People Policy and Employment Conditions
Defence People Group
Contents
1 Name
2 Commencement
3 Revocation
4 Approved forms
1 Name
| This instrument is Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 3). |
2 Commencement
| This instrument commences on the day after registration. |
3 Revocation
| This Instrument revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19, Conditions of service. |
4 Approved forms
| For the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service, as in force from time to time, the approved form for an action listed in column A in the following table is either of the following. |
| a. | The form in the Defence Personnel Management Key Solutions self-service system. |
| b. | If either of the following apply, the form prescribed in Column C. |
| | i. | There is no form in Defence Personnel Management Key Solutions self-service system for the benefit. |
| | ii. | The Defence Personnel Management Key Solutions self-service system is not available to the member. |
Item | Column A Action | Column B Related Section | Column C Form identifier |
1. | Apply for recognition of a dependant with special needs. | Section 1.3.84 | AC832 – Application for Recognition of Member with Dependant with Special Needs |
2. | Apply for recognition of a de facto relationship. | Section 1.3.89 | Application for Recognition of a De Facto Relationship |
3. | Apply for Career Transition assistance | Chapter 2 Part 2 | AC853-3 – Defence Force Transition Program Application |
4. | Apply for absence or notify of non-effective service. | Sections: 5.3.3 5.4.39 5.5.9 5.7.4A 5.8.11 5.9.7 | AF088 – Application for Leave |
5. | Apply for a medical absence from duty. | Section 5.3.3 | PM101 – Medical or Dental Fitness Advice |
6. | Apply to purchase recreation leave. | Section 5.4.22 | AE428 – Request to Purchase Recreation Leave – ADF |
7. | Apply for health support allowance for providing capability at short notice. | Section 4.9.16 | AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
8. | Apply for health support allowance – members on Reserve service. | Section 4.9.17 | AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
9. | Notify absence from car parking location to cease contribution. | Section 4.11.2 | AE601 – Entitled Car Parking Contributions - Authorisation |
10. | Claim compensation resulting from cancellation or recall of leave. | Section 5.13.8 | AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave |
11. | Apply for a removal at Commonwealth expense. | Section 6.5.4 | Toll – Application for Relocation |
12. | Apply for a payment to cover costs for a house-hunting trip. | Section 7.1.21 | Defence Housing Australia – Request for a house hunting trip |
13. | Apply for: - Special needs pre-posting visit
- Assistance with Respite, personal care, therapy services and equipment hire
| Sections: 8.6.7 8.6.9 8.6.10 | AC834 – Application for Special Needs Pre-Posting Visit |
14. | Apply for assistance for expenses required for a dependant with special needs. | Sections: 8.6.9 8.6.10 | AC835 – Application for Assistance with Respite, Personal Care, Therapy Service or Equipment Hire |
15. | Register for the National ADF Family Health Program. | Section 8.9.7 | AD858-1 – ADF Family Health Program |
16. | List or update dependant details. | Section 8.9.7 | AD150 – Amendment of Personal Data Details – ADF |
17. | Apply for a loan to help with establishment costs at a new posting location. | Section 14.2.7 | FD071 – Payment of Overseas Outlay Allowance |
Overview
The Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 3) was enacted to provide a streamlined process for Australian Defence Force (ADF) members to complete various administrative actions, such as applying for recognition of dependants with special needs, applying for career transition assistance, or claiming compensation for cancelled leave. This instrument was introduced to address the need for standardised and accessible forms to facilitate these processes, improving efficiency and ensuring compliance with Defence regulations. The enactment body is the Australian Government, represented by the Assistant Secretary, People Policy and Employment Conditions within the Defence People Group. The policy objective is to ensure that ADF members have clear and accessible forms to manage their service-related administrative tasks effectively and efficiently.
Scope and Application
The Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 3) is a notifiable instrument that applies to Australian Defence Force (ADF) members and their dependants who seek to initiate specific actions related to their service conditions, as outlined in Defence Determination 2016/19. This instrument specifically governs the approved forms that must be used for various actions, including applying for recognition of dependants with special needs, medical absence from duty, or claiming compensation from cancelled or recalled leave. The instrument came into effect on the day after its registration and revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19. The instrument provides a list of actions that require the use of specific forms, either from the Defence Personnel Management Key Solutions self-service system or prescribed forms in column C of the table, depending on the availability of the system and the nature of the benefit or service requested.
Key Provisions
The Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 3) (hereafter referred to as the Instrument) outlines the approved forms for various actions related to Defence personnel services. The Instrument commences on the day following its registration (section 2) and revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19 (section 3). Section 4 details the approved forms for different actions, such as applying for recognition of a dependant with special needs or a de facto relationship, applying for career transition assistance, or applying for health support allowance. The forms are either found in the Defence Personnel Management Key Solutions self-service system or are prescribed in Column C if the self-service system is unavailable or does not list the required form.
The Instrument imposes obligations on Defence personnel and the Defence Department to ensure the correct forms are used for the specified actions. For instance, when a member needs to apply for recognition of a dependant with special needs, they must use the form identified as AC832 – Application for Recognition of Member with Dependant with Special Needs, or the Defence Personnel Management Key Solutions self-service system form if available (section 4, item 1). Similarly, when a member applies for a medical absence from duty, they must use the form PM101 – Medical or Dental Fitness Advice (section 4, item 5). This requirement ensures that all applications and claims are processed in a uniform and efficient manner, facilitating timely responses to Defence personnel's needs.
Failure to comply with the requirements of the Instrument may lead to delays in processing applications or claims, potentially affecting the rights and entitlements of Defence personnel. The Instrument does not explicitly outline offences, penalties, or consequences for non-compliance, but it is likely that any breach of the requirement to use the correct forms could result in administrative penalties or delays in the processing of applications. The Defence Department may also have internal disciplinary measures in place for non-compliance with procedural requirements. However, the specific penalties and consequences for breach would depend on the Defence Department's internal policies and procedures, and any applicable legislation.