Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 2)
I, FIONA LOUISE McSPEERIN, Assistant Secretary, People Policy and Employment Conditions, make the following notifiable instrument for the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service.
Dated 19 July 2021
Fiona Louise McSpeerin
Assistant Secretary
People Policy and Employment Conditions
Defence People Group
Contents
1 Name
2 Commencement
3 Revocation
4 Approved forms
1 Name
| This instrument is Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 2). |
2 Commencement
| This instrument commences on the day after registration. |
3 Revocation
| This Instrument revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19, Conditions of service. |
4 Approved forms
| For the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service, as in force from time to time, the approved form for an action listed in column A in the following table is either of the following. |
| a. | The form in the Defence Personnel Management Key Solutions self-service system. |
| b. | If either of the following apply, the form prescribed in Column C. |
| | i. | There is no form in Defence Personnel Management Key Solutions self-service system for the benefit. |
| | ii. | The Defence Personnel Management Key Solutions self-service system is not available to the member. |
Item | Column A Action | Column B Related Section | Column C Form identifier |
1. | Apply for recognition of a dependant with special needs. | Section 1.3.84 | AC832 – Application for Recognition of Member with Dependant with Special Needs |
2. | Apply for recognition of a de facto relationship. | Section 1.3.89 | Application for Recognition of a De Facto Relationship |
3. | Apply for Career Transition assistance | Chapter 2 Part 2 | AC853-3 – Defence Force Transition Program Application |
4. | Apply for absence or notify of non-effective service. | Sections: 5.3.3 5.4.39 5.5.9 5.7.4A 5.8.11 5.9.7 | AF088 – Application for Leave |
5. | Apply for a medical absence from duty. | Section 5.3.3 | PM101 – Medical or Dental Fitness Advice |
6. | Apply to purchase recreation leave. | Section 5.4.22 | AE428 – Request to Purchase Recreation Leave – ADF |
7. | Apply for health support allowance for providing capability at short notice. | Section 4.9.16 | AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
8. | Apply for health support allowance – members on Reserve service. | Section 4.9.17 | AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
9. | Notify absence from car parking location to cease contribution. | Section 4.11.2 | AE601 – Entitled Car Parking Contributions - Authorisation |
10. | Claim compensation resulting from cancellation or recall of leave. | Section 5.13.8 | AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave |
11. | Apply for a removal at Commonwealth expense. | Section 6.5.4 | Toll – Application for Relocation |
12. | Apply for a payment to cover costs for a house-hunting trip. | Section 7.1.21 | Defence Housing Australia – Request for a house hunting trip |
13. | Apply for a pre-posting visit to plan and make arrangements for a dependant with special needs. | Section 8.6.7 | AC834 – Application for Special Needs Pre-Posting Visit |
14. | Apply for assistance for expenses required for a dependant with special needs. | Sections: 8.6.9 8.6.10 | AC835 – Application for Assistance with Respite, Personal Care, Therapy Service or Equipment Hire |
15. | Register for the National ADF Family Health Program. | Section 8.9.7 | AD858-1 – ADF Family Health Program |
16. | List or update dependant details. | Section 8.9.7 | AD150 – Amendment of Personal Data Details – ADF |
17. | Apply for a loan to help with establishment costs at a new posting location. | Section 14.2.7 | FD071 – Payment of Overseas Outlay Allowance |
Overview
The Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 2) was enacted to streamline and standardise the process of handling various forms related to Defence personnel conditions of service. This instrument, issued by Fiona Louise McSpeerin, Assistant Secretary, People Policy and Employment Conditions within the Defence People Group, addresses the need to ensure consistency and accessibility in the forms used for Defence personnel applications and notifications. The policy objective is to facilitate easier access to and completion of required forms for Defence members, thereby improving the efficiency of administrative processes within the Defence force. The instrument revokes all previous forms-related instruments under section 1.3.5A of Defence Determination 2016/19, Conditions of service, and introduces new approved forms that can be sourced either through the Defence Personnel Management Key Solutions self-service system or, where applicable, through specific prescribed forms detailed in the instrument.
Scope and Application
The Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 2) applies to Defence personnel, including members of the Australian Defence Force, their families, and related entities, providing approved forms for various administrative actions required under Defence Determination 2016/19. This instrument sets out the approved forms that Defence members must use for actions such as applying for recognition of a dependant with special needs, applying for career transition assistance, or claiming compensation from the cancellation or recall of leave. The instrument, which commences on the day after registration, revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19, Conditions of service. This ensures that Defence members and associated entities use the most current and appropriate forms for their applications and notifications. The geographic and jurisdictional reach of this instrument is limited to Defence personnel, and it does not specify any exclusions, exemptions, or thresholds. The application of this instrument is not extended or restricted through subordinate instruments.
Key Provisions
The Defence Determination 2016/19 (Approved forms) Instrument 2021 (No. 2) outlines the approved forms for specific actions required under the Defence Determination 2016/19, Conditions of service. This instrument, which commences on the day after registration, provides the necessary forms for various applications and notifications within the Defence community (section 2). It revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19, Conditions of service, ensuring that only the most current forms are in use (section 3). The approved forms for different actions, such as applying for recognition of a dependant with special needs or applying for a medical absence from duty, are listed in a table, specifying whether the form is found in the Defence Personnel Management Key Solutions self-service system or a prescribed form if certain conditions apply (section 4).
This Act imposes obligations on Defence personnel to use the specified forms when making applications or notifications as outlined in the Defence Determination 2016/19, Conditions of service. Defence members are required to use either the forms available in the Defence Personnel Management Key Solutions self-service system or the prescribed forms if the conditions mentioned in the Act apply, such as when there is no available form in the self-service system or if the system is inaccessible. The forms ensure that the required information is submitted in a standardised manner, facilitating the processing of applications and notifications. The Defence community must adhere to these requirements to ensure that their applications are processed efficiently and effectively.
Failure to comply with the requirements of this Act may result in delays or denials of applications and notifications. Although the Act does not explicitly state civil or criminal penalties for non-compliance, the inefficiency or non-processing of applications due to incorrect or incomplete forms could lead to operational disruptions and potential dissatisfaction among Defence personnel. It is important for Defence members to use the approved forms to avoid any negative consequences associated with their applications and notifications.