Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2)
I, FIONA LOUISE McSPEERIN, Assistant Secretary, People Policy and Employment Conditions, make the following notifiable instrument for the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service.
Dated 2 September 2019
F L McSPEERIN
Assistant Secretary
People Policy and Employment Conditions
Defence People Group
Contents
1 Name
2 Commencement
3 Revocation
4 Approved forms
1 Name
This instrument is Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2).
2 Commencement
This instrument commences on 5 September 2019.
3 Revocation
This Instrument revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19, Conditions of service.
4 Approved forms
| For the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service, the approved form for an action listed in column A in the following table is either of the following. |
| a. | The form in the Defence Personnel Management Key Solutions self-service system. |
| b. | If either of the following apply, the form prescribed in Column C. |
| | i. | There is no form in Defence Personnel Management Key Solutions self-service system for the benefit. |
| | ii. | The Defence Personnel Management Key Solutions self-service system is not available to the member. |
Item | Column A Action | Column B Related Section | Column C Form identifier |
1. | Apply for absence or notify of non-effective service. | Sections: 5.3.3 5.4.39 5.5.9 5.7.8 5.8.11 5.9.7 | AD097 – ADF Absence Application/ Non-effective Service Notification |
2. | Apply for a medical absence from duty. | Section 5.3.3 | PM101 – Medical or Dental Fitness Advice |
3. | Apply to purchase recreation leave. | Section 5.4.22 | AE428 – Request to Purchase Recreation Leave – ADF |
4. | Apply for recognition of a dependant with special needs. | Section 1.3.84 | AC832 – Application for Recognition of Member with Dependant with Special Needs |
5. | Apply for recognition of a de facto relationship. | Section 1.3.89 | Application for Recognition of a De Facto Relationship |
6. | Apply for health support allowance for providing capability at short notice. | Section 4.9.16 | AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
7. | Apply for health support allowance – members on Reserve service. | Section 4.9.17 | AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
8. | Notify absence from car parking location to cease contribution. | Section 4.11.2 | AE601 – Entitled Car Parking Contributions - Authorisation |
9. | Claim compensation resulting from cancellation or recall of leave. | Section 5.13.8 | AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave |
10. | Apply for a removal at Commonwealth expense. | Section 6.5.4 | Toll – Application for Relocation |
11. | Apply for a payment to cover costs for a house-hunting trip. | Section 7.1.21 | Defence Housing Australia – Request for a house hunting trip |
12. | Apply for a dependant with special needs for an assessment of the types of assistance they may require. | Section 8.6.4 | AD355 – Assessment of Assistance on Posting |
13. | Apply for a pre-posting visit to plan and make arrangements for a dependant with special needs. | Section 8.6.7 | AC834 – Application for Special Needs Pre-Posting Visit |
14. | Apply for assistance for expenses required for a dependant with special needs. | Sections: 8.6.9 8.6.10 | AC835 – Application for Assistance with Respite, Personal Care, Therapy Service or Equipment Hire |
15. | Register for the National ADF Family Health Program. | Section 8.9.7 | AD858-1 – ADF Family Health Program |
16. | List or update dependant details. | Section 8.9.7 | AD150 – Amendment of Personal Data Details – ADF |
17. | Apply for a loan to help with establishment costs at a new posting location. | Section 14.2.7 | FD071 – Payment of Overseas Outlay Allowance |
Overview
The Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2) was enacted to streamline the administrative processes within the Australian Defence Force by providing approved forms for various actions related to service conditions. This instrument was created to address the problem of inconsistencies and inefficiencies in the forms used for different applications and notifications by Defence members. The enactment of this instrument was carried out by Fiona Louise McSpeerin, Assistant Secretary, People Policy and Employment Conditions, under the authority of Defence Determination 2016/19. The policy objective behind this instrument is to ensure that Defence members have access to uniform and standardised forms for a range of applications, thereby facilitating smoother processing and reducing potential errors or delays. The instrument specifies that the approved forms can either be sourced from the Defence Personnel Management Key Solutions self-service system or, in certain circumstances, prescribed forms listed in Column C of the document.
Scope and Application
The Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2) is a legislative instrument that sets out the approved forms for various actions related to the conditions of service within the Australian Defence Force (ADF). This instrument applies to all members of the ADF and the Defence Civilian Workforce, providing them with the required forms to undertake specific actions as stipulated in the Defence Determination 2016/19. It ensures that the correct processes and documentation are used for each action, facilitating efficient administration of benefits and entitlements. The instrument, which commenced on 5 September 2019, revokes all previous instruments made under section 1.3.5A of Defence Determination 2016/19, Conditions of service. It encompasses a comprehensive list of actions and their corresponding approved forms, including absence applications, medical fitness advice, and claims for compensation, among others. The instrument's application extends to all Defence personnel, ensuring consistency and compliance across the ADF.
Key Provisions
The Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2) sets out the specific forms that Defence personnel must use for certain actions as stipulated in Defence Determination 2016/19, Conditions of service. The approved forms are essential for processing applications related to various Defence-related benefits and actions, such as leave, medical fitness, and family health support. These forms are either available through the Defence Personnel Management Key Solutions self-service system or prescribed in the document if the self-service system is not applicable or unavailable (Section 4).
Defence personnel and members of the Australian Defence Force (ADF) are required to use these approved forms to ensure that their applications are processed correctly and efficiently. For instance, when applying for absence or notifying non-effective service, Defence personnel must use the form identified as AD097 – ADF Absence Application/Non-effective Service Notification. Similarly, for health support allowance claims, the appropriate forms such as AE729 – Health Support Allowance – Reserves and AE585 – Reserve Health Declaration (RHD) must be used (Section 4).
Failure to use the approved forms as specified in this instrument may result in the application being rejected or delayed, potentially impacting the member's entitlement to benefits or services. It is crucial for Defence personnel to adhere to the requirements set forth in this instrument to avoid any complications in their applications.
The Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2) also outlines the consequences for non-compliance. While specific offences and penalties are not detailed within the instrument, the primary consequence is likely to be the rejection or delay of applications that do not use the approved forms. This can have significant implications for Defence personnel who may miss out on benefits or services due to procedural non-compliance. Therefore, it is important for all parties involved to strictly follow the requirements set out in the approved forms to ensure smooth and effective processing of their applications (Section 4).