Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 1)
I, FIONA LOUISE McSPEERIN, Assistant Secretary, People Policy and Employment Conditions, make the following notifiable instrument for the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service.
Dated 26 July 2019
F L McSPEERIN
Assistant Secretary
People Policy and Employment Conditions
Defence People Group
Contents
1 Name...............................................2
2 Commencement.........................................2
3 Approved forms.........................................2
1 Name
This instrument is Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 1).
2 Commencement
This instrument commences on 31 July 19.
3 Approved forms
| For the purpose of section 1.3.5A of Defence Determination 2016/19, Conditions of service, the approved form for an action listed in column A in the following table is either of the following. |
| a. | The form in the Defence Personnel Management Key Solutions self-service system. |
| b. | If either of the following apply, the form prescribed in Column C. |
| | i. | There is no form in Defence Personnel Management Key Solutions self-service system for the benefit. |
| | ii. | The Defence Personnel Management Key Solutions self-service system is not available to the member. |
Item | Column A Action | Column B Related Section | Column C Form identifier |
1. | Apply for absence or notify of non-effective service. | Sections: 5.3.3 5.4.39 5.5.7 5.7.8 5.8.11 5.9.7 | AD097 – ADF Absence Application/ Non-effective Service Notification |
2. | Apply for a medical absence from duty. | Section 5.3.3 | PM101 – Medical or Dental Fitness Advice |
3. | Apply to purchase recreation leave. | Section 5.4.22 | AE428 – Request to Purchase Recreation Leave – ADF |
4. | Apply for recognition of a dependant with special needs. | Section 1.3.84 | AC832 – Application for Recognition of member with Dependant with Special Needs |
5. | Apply for recognition of a de facto relationship. | Section 1.3.89 | Application for Recognition of a De Facto Relationship |
6. | Apply for health support allowance for providing capability at short notice. | Section 4.9.16 | AE729 – Health Support Allowance – Reserves AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
7. | Apply for health support allowance – members on Reserve service. | Section 4.9.17 | AE585 – Reserve Health Declaration (RHD) AE585-1 – Reserve Health Declaration (RHD) General Practitioner (GP) Health Status Certification |
8. | Notify absence from car parking location to cease contribution. | Section 4.11.2 | AE601 – Entitled Car Parking Contributions - Authorisation |
9. | Claim compensation resulting from cancellation or recall of leave. | Section 5.13.8 | AD388 – Application for Compensation Resulting from Cancellation or Recall from Leave |
10. | Apply for a removal at Commonwealth expense. | Section 6.5.4 | Toll – Application for Relocation |
11. | Apply for a payment to cover costs for a house-hunting trip. | Section 7.1.21 | Defence Housing Australia – Request for a house hunting trip |
12. | Apply for a dependant with special needs for an assessment of the types of assistance they may require. | Section 8.6.4 | AD355 – Assessment of Assistance on Posting |
13. | Apply for a pre-posting visit to plan and make arrangements for a dependant with special needs. | Section 8.6.7 | AC834 – Application for Special Needs Pre-Posting Visit |
14. | Apply for assistance for expenses required for a dependant with special needs. | Sections: 8.6.9 8.6.10 | AC835 – Application for Assistance with Respite, Personal Care, Therapy Service or Equipment Hire |
15. | Register for the National ADF Family Health Program. | Section 8.9.7 | AD858-1 – ADF Family Health Program |
16. | List or update dependant details. | Section 8.9.7 | AD150 – Amendment of Personal Data Details – ADF |
17. | Apply for a loan to help with establishment costs at a new posting location. | Section 14.2.7 | FD071 – Payment of Overseas Outlay Advance Deed |
Overview
The Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 1) was introduced to provide a standardised process for Defence personnel to complete various administrative tasks related to their service. Enacted by the Assistant Secretary, People Policy and Employment Conditions, this instrument aims to streamline the forms and processes required for actions such as applying for absence, claiming compensation, or registering for the National ADF Family Health Program. By specifying the approved forms for each action, the instrument seeks to ensure consistency and efficiency in the handling of these requests, thereby improving the overall service experience for Defence members.
Scope and Application
The Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 1) applies to Defence personnel and specifically governs the approved forms for various actions as outlined in section 1.3.5A of Defence Determination 2016/19. This instrument ensures that Defence personnel can use specified forms for actions such as applying for absence, claiming compensation, or registering for the National ADF Family Health Program. The approved forms include both digital forms available through the Defence Personnel Management Key Solutions self-service system and prescribed paper forms where the self-service system is unavailable or does not support the particular action. This instrument is effective from 31 July 2019 and provides a comprehensive list of actions alongside the corresponding approved forms, ensuring that Defence personnel have the correct tools to manage their service-related requests and benefits.
Key Provisions
The main operative sections of this legislation (sections 1 to 3) establish the name of the instrument, its commencement date, and list the approved forms for various actions related to Defence personnel services. Specifically, section 1 identifies the instrument as Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 1). Section 2 sets the commencement date of this instrument as 31 July 2019. Section 3 details the approved forms that must be used for specific actions, such as applying for absence or notifying non-effective service, applying for medical absence, applying to purchase recreation leave, and so forth. Each action is linked to a related section in Defence Determination 2016/19 and specifies the appropriate form to be used.
The obligations and requirements imposed by this Act on the parties or entities it governs are primarily centred around the use of approved forms for specific actions. Defence personnel must ensure they use the correct form as specified in the table within section 3 when undertaking actions such as applying for leave, claiming compensation, or updating dependant details. These approved forms must be sourced either from the Defence Personnel Management Key Solutions self-service system or, if specified, from the prescribed forms listed in Column C. Additionally, the determination allows for flexibility in form usage, for instance, when the Defence Personnel Management Key Solutions self-service system is not available to the member.
The legislation outlines potential consequences for non-compliance with the specified forms and procedures. While the document does not explicitly detail offences, penalties, or civil/criminal consequences for breaches, it is implied that using unapproved forms or not following the prescribed procedures could lead to administrative issues or delays in processing requests. The approved forms are integral to maintaining the efficiency and consistency of Defence personnel management, and any deviation might result in the invalidation of an application or request, thereby impacting the member’s entitlements and benefits.
In summary, this Defence Determination mandates the use of specific, approved forms for various Defence personnel actions, ensuring standardised and streamlined processing. The approved forms, detailed in section 3, are critical for compliance with Defence Determination 2016/19 and must be used as per the requirements outlined. Any failure to adhere to these specifications might result in procedural delays or the rejection of submitted applications, thus impacting the member's service-related benefits and entitlements.