Associate Diplomas Rules 2005

Administered by Department of Education, Science and Training

Legislation au F2005B00546 Rules Not in force Legislative Instrument

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THE AUSTRALIAN NATIONAL UNIVERSITY

ASSOCIATE DIPLOMAS RULES 2005

 

The Council of the Australian National University makes these Rules under section 7 of the Programs and Awards Statute 2004.

 

Dated: 10 December 2004.

 

 

 

 

Peter Baume AO

Chancellor

____________________________________________________________________________

Name of Rules and commencement

1.(1) These Rules may be cited as the Associate Diplomas Rules 2005.

(2) These Rules commence on 31 December 2004, immediately after the commencement of the Rules (Repeal) Rules 2004.

Interpretation

2. In these Rules, unless the contrary intention appears:

Centre means a Centre (if any) specified in column 2 of an item in the Schedule;

diploma means an associate diploma specified in column 3 of an item in the Schedule that is administered by a Faculty, Centre or Research School specified in column 2 of that item;

Director SAS means the Director, Student and Academic Services;

Faculty means a Faculty specified in column 2 of an item in the Schedule;

prescribed authority means:

 (a) in relation to a Faculty, the Dean of the Faculty or another person appointed by the Dean as a prescribed authority for the purposes of these Rules; and

 (b) in relation to a Research School or Centre , the Director of the Research School or head of the Centre, or another person appointed by the Director or head as a prescribed authority for the purposes of these Rules;

program means a program of study to qualify for a diploma;

program coordinator means the person appointed under rule 3;

Research School means a Research School (if any) specified in column 2 of an item in the Schedule;

student means a student undertaking, or about to undertake a diploma.

Program coordinator

3.(1) The prescribed authority must appoint a program coordinator for the purposes of these Rules.

 (2) The program coordinator has such functions in addition to those conferred on him or her by these Rules, as the prescribed  authority determines.

Application for admission to candidature

4. A person wishing to pursue an academic program for a diploma must apply in an approved form to the Director SAS to be admitted as a student and must give the Director SAS any other information required by the prescribed authority.

Enrolment

5.(1) A person may be enrolled by a prescribed authority as a student for a diploma administered by the relevant Faculty, Centre or Research School only if that person has been admitted to the University in accordance with the Undergraduate Admission Rules.

 (2) Subject to subrule (1), a prescribed authority may, subject to such requirements and on such terms and conditions as the prescribed authority determines, enrol as a student for a diploma administered by the relevant Faculty, Centre or Research School a person who wishes to transfer candidature from a program for a Bachelor's degree or an undergraduate diploma offered by the University.

 (3) A person enrolled as a student under subrule (2) is taken to have commenced the program on the date on which the student commenced the program for the Bachelor's degree or undergraduate diploma.

 (4) The prescribed authority may, having regard to criteria established by the Deputy Vice-Chancellor (Education), refuse to enrol a person as a student.

 (5) Except with the permission of the prescribed authority, a student must not undertake a program at the same time as undertaking a degree, diploma or other award program offered by:

 (a) another Faculty, Centre or Research School; or

 (b) another tertiary education institution.

How must courses be chosen?

6.(1) A student must choose the courses of his or her program, and make any change to that choice, in accordance with the Orders.

(2) However, if the Orders indicate that the approval of the prescribed authority must be obtained for the choice or number of courses that may be undertaken in a particular program, a student wishing to undertake that program must get that approval.

Program of study

7. A program consists of such work as the Deputy Vice-Chancellor (Education) determines.

Status for previous work

8. If a student has, before being admitted, performed relevant undergraduate work, whether at the University or at another tertiary education institution, the relevant prescribed authority may grant such status towards the diploma in respect of such of that work as the prescribed authority thinks fit.

Student may complete certain courses at approved institutions

9.(1) A prescribed authority may permit a student for a diploma to complete not more than the maximum number of courses (if any) determined by the prescribed authority at another tertiary education institution.

 (2) Permission is not to be granted unless the prescribed authority is satisfied that the courses at the other tertiary education institution are substantially comparable in quality with equivalent courses offered by the University.

Duration of program

10. Unless the relevant Dean otherwise determines, the program for a diploma is to be completed in not less than one year and not more than 8 years after the commencement of the program.

Application of Academic Progress Rules

11. The Academic Progress Rules apply in relation to a diploma administered by a Faculty, Centre or Research School as if:

 (a) a reference in those Rules to a degree of bachelor included a reference to the diploma; and

 (b) a reference in those Rules to a Faculty includes references to the Faculty, Centre or Research School administering the diploma.

Examinations

12. The Examinations (The Faculties) Rules apply as nearly as possible in relation to examinations for a diploma, with such necessary or convenient modifications, additions and omissions as are determined by the Dean.

Classifications of performance of student

13.(1) A program coordinator must, in relation to each student, after any consultation with the examiners that the program coordinator considers necessary in relation to the student, recommend to the relevant Dean whether the student has satisfactorily completed the program.

 (2) The Dean must, having regard to the recommendation of the program coordinator, decide whether a student has satisfactorily completed the program.

 (3) The Dean must not decide that a student has satisfactorily completed a program unless the student has, to the Dean's satisfaction, attended such classes and seminars and performed such work as the Dean determines.

 (4) Except where the Deputy Vice-Chancellor (Education) determines otherwise, the performance of a student in a course forming part of a program is to be classified by the Dean as high distinction, distinction, credit, pass or fail.

Award of diploma

14. If the Dean resolves that a student be granted a diploma, the Dean may resolve that the student be awarded the diploma.

[NOTE: Rule 17 of the Discipline Rules provides for withholding of awards where obligations to the University have not been met.]

Review of decisions

15.(1) If the Dean or prescribed authority makes a decision affecting a student under these Rules, the Dean or prescribed authority must tell the student, in writing, about his or her rights to a review of the decision.

(2) A student may seek review of a decision made by the Dean or prescribed authority under these Rules, except a decision classifying the student’s performance in accordance with subrule 13(4).

(3) Application for review of a decision must initially be made to the Dean or prescribed authority concerned.

(4) If the Dean or prescribed authority receives an application for review, the Dean or prescribed authority must review the decision and make a fresh decision as if he or she were making the original decision.

(5) If the student wishes to seek review of a decision made under subrule (4), the student may ask the Deputy Vice-Chancellor (Education) to review the decision.

(6) The Deputy Vice-Chancellor (Education) may:

 (a) decide to take no action; or

 (b) appoint a panel to review a decision referred under subrule (5) and the panel may make any decision that could have been made by the original decision-maker.

Application of amending rules etc.

16. An amendment to these Rules, or to a determination, prescription, approval or other decision of the relevant dean or prescribed authority, that affects a program to which these Rules relate does not apply to a student who, before the amendment was made, has completed any work towards a diploma unless:

 (a) the student elects that the amendment apply to the student and submits to the Dean proposed alterations to the student's program, and the Dean approves those alterations; or

 (b) the Dean otherwise determines.

SCHEDULE

 

Column 1 

Item No. 

Column 2 

Faculty, Centre or 

Research School 

Column 3 

Diploma 

1.

Faculty of Arts

Associate Diploma in Policy Studies

 

Overview

The Associate Diplomas Rules 2005, enacted by the Council of the Australian National University, establish the framework for the administration of associate diplomas at the university. These rules were formulated under section 7 of the Programs and Awards Statute 2004 and came into effect on 31 December 2004. They address the need for a structured and regulated approach to the offering, administration, and completion of associate diploma programs at the university. The Council's policy objective is to ensure that the administration of these programs is both flexible and academically rigorous, allowing for the recognition of prior learning while maintaining high educational standards. The rules delineate the roles and responsibilities of various university authorities, such as the Deans and Directors, in the administration of these diploma programs. They also provide for the admission process, enrolment criteria, course selection, and the duration of the programs, among other aspects.

Scope and Application

The Associate Diplomas Rules 2005 apply to students who wish to undertake, or are currently undertaking, an associate diploma at the Australian National University (ANU). These Rules are made under the Programs and Awards Statute 2004 and specify the procedures for applying for admission, enrolling, completing a program, and the classification of student performance. The Rules apply to specific associate diplomas administered by the relevant Faculty, Centre, or Research School, as outlined in the Schedule. The geographic reach of these Rules is limited to the ANU and do not extend beyond the Commonwealth jurisdiction. Any amendments to the Rules or related determinations do not apply to students who have already commenced their studies unless they elect for the changes to apply to them and their program is approved by the Dean. These Rules do not explicitly state any exclusions or exemptions, but they do reference other ANU rules that may contain such provisions.

Key Provisions

The Associate Diplomas Rules 2005 establish the framework for the administration and operation of associate diplomas at the Australian National University (ANU). These rules, which came into effect on 31 December 2004, detail the procedures for admission, enrolment, program requirements, and the assessment of student performance. The rules are structured around the appointment of program coordinators by prescribed authorities (rule 3), who are responsible for managing the academic programs. Prospective students must apply for admission through the Director, Student and Academic Services (rule 4), and they must meet the university's undergraduate admission criteria (rule 5). Course selection must comply with the Orders, with specific approvals required for certain programs (rule 6). The program of study is determined by the Deputy Vice-Chancellor (Education), and students may receive credit for relevant prior work (rule 7 and 8). The rules also outline the conditions under which students can complete courses at other institutions (rule 9) and set the duration for program completion (rule 10). The Academic Progress Rules and Examinations (The Faculties) Rules apply to diploma programs with specific modifications (rule 11 and 12). Student performance is classified by the Dean, who also determines if a student has satisfactorily completed the program (rule 13). The Dean has the authority to award diplomas (rule 14) and must inform students of their rights to review any decisions affecting them (rule 15). Amendments to the rules do not apply retroactively to students who have already begun their programs unless they elect to apply the changes or the Dean determines otherwise (rule 16). These rules impose specific obligations on the parties involved. The prescribed authority, which can be a Dean, Director, or other appointed person, must appoint a program coordinator and manage the enrolment process according to the rules (rule 3 and 5). Students must adhere to the Orders for course selection and comply with the academic progress and examination rules (rule 6 and 11). The program coordinator and Dean have responsibilities for recommending and deciding on the satisfactory completion of programs (rule 13). The rules also establish a review process for decisions made by the Dean or prescribed authority (rule 15). Failure to comply with these rules can result in administrative consequences, including the withholding of awards if obligations to the university are not met (rule 17 of the Discipline Rules). While the rules do not specify criminal or civil penalties, non-compliance may lead to academic sanctions or delays in the award of a diploma.

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