Amendment No. 2 to the Administration Guidelines 2012

Administered by Department of Industry, Science and Resources

Legislation au F2013L01510 Not in force Legislative Instrument

Legislation content

EXPLANATORY STATEMENT

 

 

Guidelines issued under section 238-10 of the Higher Education Support Act 2003

 

 

Amendment No. 2 to the Administration Guidelines 2012

 

 

Issued by the authority of the

Minister for Higher Education

 

 

Subject

 

Higher Education Support Act 2003

Administration Guidelines 2012

 

 

Authority

 

Section 238-10 of the Higher Education Support Act 2003 (the Act) provides that the Minister may make Guidelines for the purposes of the Act. Item 1 of the table in section 238-10 specifies that the Minister may make Administration Guidelines 2012 to give effect to matters set out in sections 19-37, 36‑21 and Chapter 5 of the Act.

 

 

Purpose

 

This legislative instrument amends the Administration Guidelines 2012 dated 28 November 2011. The amendment aims to simplify and streamline requirements relating to the publication and submission of census dates and equivalent full-time student load for units of study in order to reduce administrative burden placed on higher education providers.

 

 

Consultation

 

Consultation was undertaken with industry, peak bodies, students, and state and territory governments as part of the design of these amendments. Further consultation was undertaken at the 2012 and 2103 Tertiary HELP Provider forums. The amendments are a result of these consultations.

 

The amendments do not place any further requirements on higher education providers approved under the Act.

 

Commencement

 

Amendment No. 2 to the Administration Guidelines 2012 takes effect on the day after registration on the Federal Register of Legislative Instruments.

 

 

 

 

 

 

 

Detailed explanation of the amendments

 

Item 1 and 2 – Chapter 1 - Introduction

 

Chapter 1 introduces the Guidelines.

 

Subchapter 1.5 provides guidance on reading the Administration Guidelines 2012.

 

  • New definition of Department is inserted to provide a definition based on function rather than nomenclature. The Department that currently administers these guidelines at the time of the registration of this instrument is the Department of Industry, Innovation, Climate Change, Science, Research and Tertiary Education.
  • New definition for published census date(s) is inserted to provide for the ability for higher education providers to publish the census date as a specific date, or as referenced by the higher education provider.
  • New definition for published EFTSL value(s) is inserted to provide for the ability for higher education providers to publish the census date as a specific date, or as referenced by the higher education provider.

 

Item 3 – Chapter 2 – Determining and publishing student services and amenities fees

 

Chapter 2 sets out the requirements for determining and publishing student services and amenities fees.

 

Subchapter 2.20 sets out the circumstances in which a higher education provider may vary a determination of a student services and amenities fee.

 

  • Subparagraph 2.20.1(b) has been amended to provide a current email address for enquiries related to student services and amenities fees.

 

Item 4 to Item 9 – Chapter 6 – Publication requirements for census dates and EFTSL values

 

Chapter 6 sets out the requirements for publishing census dates and EFTSL values

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Subchapter 6.5 sets out information regarding the period for publishing census dates and EFTSL values for higher education providers. The paragraph is amended to remove reference to two stipulated periods and replace with a period nominated to be on or after the earliest date of enrolment to the completion date for a unit of study.

 

  • Paragraph 6.5.5 has been amended to provide for increased flexibility for the date by which a higher education provider must publish census dates and EFTSL values.

 

Subchapter 6.10 sets out the date by which a higher education provider must publish census dates and EFTSL values.

 

  • Paragraph 6.10.5 has been amended to provide for increased flexibility for the date by which by which a higher education provider must publish census dates and EFTSL values and to include reference to the manner in which higher education providers must publish schedules of student contribution amounts and tuition fees.
  • Paragraph 6.10.10 has been repealed as it is now redundant as a result of the amendments to paragraph 6.10.5.

 

Subchapter 6.15 sets out the dates before which a variation to census dates or EFTSL values must be made.

 

  • Subchapter 6.15 and paragraph 6.15.1 and associated subparagraphs are repealed as requirements for variation to census dates or EFTSL values are specified in amended subchapter 6.20.

 

Subchapter 6.20 sets out the circumstances in which published census dates and EFTSL values may be varied by a higher education provider.

 

  • Paragraph 6.20.1, and the subparagraphs contained therein, has been amended to ascertain the circumstances and date before which the higher education provider may vary a published census date or EFTSL value without Ministerial approval.
  • Paragraph 6.20.5 has been amended to reflect the wording in amended paragraph 6.20.1 and reference the correct subparagraph in amended paragraph 6.20.1.

 

Subchapter 6.25 sets out the date by which and the manner in which varied census dates or EFTSL values must be published.

 

  • Paragraph 6.25.1 has been amended to remove reference to the repealed subsection 6.15 and paragraphs contained therein, and correctly reference amended paragraph 6.20.1 that applies.
  • Paragraph 6.25.5 has been amended to specify the manner in which the higher education provider must publish varied census dates or EFTSL values.
  • Paragraph 6.25.10 has been repealed as it is now redundant as a result of the amendments to paragraph 6.25.5.

 

Subchapter 6.30 sets out requirements for determining a census date.

 

  • Paragraph 6.30.1 has been amended to provide clarity as to how the higher education provider must determine the census date.

 


Statement of Compatibility with Human Rights

 

Prepared in accordance with Part 3 of the Human Rights (Parliamentary Scrutiny) Act 2011.

 

 

Amendment No. 2 to the Administration Guidelines 2012

 

This legislative instrument is compatible with the human rights and freedoms recognised or declared in the international instruments listed in section 3 of the Human Rights (Parliamentary Scrutiny) Act 2011.  

 

Overview of the legislative instrument

 

The purpose of this legislative instrument is to give effect to matters set out in section 19‑37, 36‑21 and Chapter 5 of the Act.

 

Section 19-37 of the Act sets out administrative matters relating to the student services and amenities fee. Section 36-21 of the Act sets out administrative matters relating to special circumstances. Chapter 5 of the Act sets out administrative matters relating to payments made by the Commonwealth under the Act, administrative requirements imposed on higher education providers, electronic communication between higher education providers and students, management of information, tax file numbers of students, indexation of certain amounts, and reconsideration and administrative review of certain decisions.

 

The Administration Guidelines 2012 ascertain particular requirements to these matters, specifically relating to determining and publishing student services and amenities fees, special circumstances, notices to students, work experience in industry, census dates and equivalent full-time student load (EFTSL) values, and electronic communication.

 

This legislative instrument amends the provisions of the Administration Guidelines 2012 that set out requirements relating to publishing census dates and EFTSL for units of study. The amendment aims to simplify and streamline requirements relating to the publication and submission of census dates and EFTSL for units of study in order to reduce administrative burden placed on higher education providers.

 

Human rights implications

 

Right to education

 

This legislative instrument engages the right to education contained in Article 13 of the International Covenant on Economic, Social and Cultural Rights.

 

In particular, article 13(2)(b) states that higher education shall be made equally accessible to all, on the basis of capacity, by every appropriate means, and in particular by the progressive introduction of free education.

 

This legislative instrument may indirectly promote the accessibility of education by improving the integrity of the higher education sector by ensuring that appropriate administrative procedures are in place.

 

Conclusion

 

This legislative instrument is compatible with human rights because it may indirectly promote the right to education. 

Overview

The Higher Education Support Act 2003 was enacted to provide a framework for the administration of the Commonwealth’s financial assistance schemes for higher education. The Act aims to ensure that higher education is accessible and affordable for students while also maintaining the integrity and efficiency of the higher education sector. The Administration Guidelines 2012, amended by Amendment No. 2, were issued by the authority of the Minister for Higher Education under section 238-10 of the Act. These guidelines set out specific administrative requirements for higher education providers. The purpose of Amendment No. 2 is to simplify and streamline the requirements for the publication and submission of census dates and equivalent full-time student load (EFTSL) values for units of study, aiming to reduce the administrative burden on higher education providers. This amendment follows consultations with industry, peak bodies, students, and state and territory governments, and it ensures that higher education providers can manage their administrative tasks more efficiently while maintaining compliance with the Act.

Scope and Application

The Administration Guidelines 2012, amended by Amendment No. 2, apply to higher education providers approved under the Higher Education Support Act 2003, which governs administrative matters related to student services and amenities fees, special circumstances, electronic communication, and more. These guidelines aim to ensure that administrative procedures within the higher education sector are properly maintained, thereby indirectly supporting the accessibility and integrity of higher education. The amendments specifically target the simplification and streamlining of requirements relating to the publication and submission of census dates and equivalent full-time student load (EFTSL) values for units of study, with the objective of reducing administrative burden on higher education providers. The changes provide flexibility in the timing and methods of publishing these dates and values, allowing for a more adaptable administrative process. The guidelines are designed to be nationally applicable, affecting higher education providers across Australia, and are subject to modification through subordinate instruments as deemed necessary by the Minister for Higher Education. There are no exclusions or exemptions specified within the scope of these amendments, and they do not impose additional requirements on higher education providers beyond those already stipulated in the Act.

Key Provisions

The Administration Guidelines 2012, as amended by Amendment No. 2, are designed to streamline and simplify the administrative requirements for higher education providers in Australia. The primary focus of these amendments is on the publication and submission of census dates and equivalent full-time student load (EFTSL) values for units of study. This is achieved through a series of changes that aim to reduce the administrative burden on these providers. Specifically, the amendments update the definitions of terms such as "Department" and "published census date(s)," providing greater flexibility in how these dates and values can be published (Items 1 and 2). They also modify the requirements for determining and publishing student services and amenities fees, ensuring that an updated email address is provided for related enquiries (Item 3). Furthermore, the amendments revise the timelines and conditions for publishing census dates and EFTSL values, allowing for more flexibility in the timing of their publication and the circumstances under which they can be varied (Items 4 to 9). The amended guidelines impose several obligations on higher education providers. These include the timely publication of census dates and EFTSL values, with the flexibility to publish these at a date on or after the earliest enrolment date for a unit of study and before the completion date. Providers must also determine census dates in accordance with the specified requirements and may vary these dates under certain conditions, with the need for ministerial approval varying based on the timing of the variation request relative to the census date. Additionally, providers are required to submit varied census dates and EFTSL values to the Department within specified timeframes and in a manner that ensures clarity and accessibility for students. These obligations are intended to ensure that higher education providers maintain clear and accurate records that facilitate the administration of student services and the management of educational programs. Failure to comply with the requirements set out in the amended Administration Guidelines 2012 may result in civil or administrative consequences. While the specific penalties for non-compliance are not detailed within the legislative instrument itself, breaches of the Higher Education Support Act 2003 or its associated guidelines could potentially lead to administrative reviews, financial penalties, or other corrective actions as deemed appropriate by the Department. The exact nature and severity of these consequences would depend on the specific circumstances of the non-compliance and the discretion of the relevant authorities. The amendments, however, are designed to support rather than impose additional burdens on higher education providers, aiming to promote a more efficient and effective administrative process within the sector.

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Sourced from the Federal Register of Legislation at 26 August 2026. For the latest information on Australian Government law please go to https://www.legislation.gov.au.